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Event + Recap: How HOKALI uses Airtable to scale their Ops | Sep 17

  • September 12, 2025
  • 1 reply
  • 109 views
gaston
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  • gaston
  • Known Participant
  • 22 replies

Hey EDUser Group members!

 

🚀 We will be hosting an exciting EDUser Group meeting next week featuring HOKALI, a YC-backed Ed-Tech startup that partners with schools to deliver after-school programs across the U.S.

Sebastian Briuoli, Head of Ops at HOKALI, is going to share how they scaled their nationwide operations with Airtable.

 

🗓 Event Details:
Date: Wednesday, September 17, 2025
Time: 10 am PT / 1 pm ET

 

👀 Here’s a sneak peek at the Airtable-powered workflows you’ll learn about:

  • Managing instructor logistics, classes, and program reviews: See how they coordinate and scale operations nationwide.

  • Connecting Airtable with QuickBooks and their internal Admin System: Learn how they built a seamless back-office flow.

  • Using AI to power smarter, more automated workflows: Discover how AI helps them streamline and scale with less manual effort.

This is a unique opportunity to learn from an organization that’s using Airtable to run and grow their operations at scale. Don’t miss out!

 

👉 [Save your spot now] And don’t miss out how a tech startup leverages the power of Airtable to scale-up.

1 reply

MaddieJ
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  • MaddieJCommunity Manager
  • Community Manager
  • 177 replies
  • September 17, 2025

Thanks to everyone who joined this event today! We had an awesome session with Sebastián Briuoli from HOKALI and the Boltflow team, diving deep into how HOKALI scaled their after-school programs nationwide using Airtable. Whether you attended or missed it, here are the top highlights:

3 Key Takeaways 👀

  • HOKALI’s flexible Airtable architecture is the backbone of their rapid growth, centralizing all data and workflows for seamless coordination between on-site and remote teams. This setup enables them to manage everything from instructor logistics to payments and program reviews, all in one place.
  • Smart automations and AI-driven workflows power HOKALI’s operations. Automated instructor matching, class supervision, and payment processing reduce manual work, ensure quality, and provide real-time insights for both staff and parents. AI features like program plan drafting and class transcript analysis are helping them scale quality and efficiency.
  • Integration is key: HOKALI’s Airtable Ops Hub connects with sales and finance systems, as well as their internal admin system, creating a unified source of truth. This allows for two-way syncing, transparent financials, and actionable dashboards to track everything from enrollment to profitability.

 

🎥 Check out the recording below if you missed it, and hope to see you all at the next event! 

 


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