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We have a weird way of keeping track how many interviews our interviewers have done.


I would like to know how to count the number of times “1” comes up in each cell across all columns from Jan 2020 - August 2020. So in my simple way of formulating it would be something that translates the following

(number of times “1” comes up in Jan2020) + (number of times “1” comes up in Feb2020) + (number of times “1” comes up in March2020) + (…etc etc).



You can access a view example here: https://airtable.com/shrVjcpeWwW1jC51n


Let me know if something is not clear! Hope somebody has some ideas or an answer 🙂


Thanks in advance.

Maybe a search can help? (for a temporary view and nr…)


Does each search string appear a maximum of once per cell? If so, you could have a formula that searches each cell in the row and adds up the number of times it appears.


IF(FIND("1", {January 2020}) +

IF(FIND("1", {February 2020}) +

IF(FIND("1", {March 2020}) +

IF(FIND("1", {April 2020}) + 

IF(FIND("1", {May 2020}) +

IF(FIND("1", {June 2020}) +

IF(FIND("1", {July 2020}) +

IF(FIND("1", {August 2020})

You can then use the summary bar to find the sum of the column of the formula field.



It looks like you are using Airtable like a spreadsheet, and Airtable can do many spreadsheet-like things. If your base design works for you, by all means use it. However, if you find yourself ready to change your base design, I suggest you look into the concept of “normalizing your data” for a database. You may find that analyzing your data becomes easier if you normalize your data. This support article might give you some ideas.

Does each search string appear a maximum of once per cell? If so, you could have a formula that searches each cell in the row and adds up the number of times it appears.


IF(FIND("1", {January 2020}) +

IF(FIND("1", {February 2020}) +

IF(FIND("1", {March 2020}) +

IF(FIND("1", {April 2020}) + 

IF(FIND("1", {May 2020}) +

IF(FIND("1", {June 2020}) +

IF(FIND("1", {July 2020}) +

IF(FIND("1", {August 2020})

You can then use the summary bar to find the sum of the column of the formula field.



It looks like you are using Airtable like a spreadsheet, and Airtable can do many spreadsheet-like things. If your base design works for you, by all means use it. However, if you find yourself ready to change your base design, I suggest you look into the concept of “normalizing your data” for a database. You may find that analyzing your data becomes easier if you normalize your data. This support article might give you some ideas.


Hi @kuovonne,


Thank you for response, unfortunately there is places that it comes up twice.


I totally agree the rest of our data base is normalized, but unfortunately I am not allowed to adjust this one.


Is there any way of counting it if a “1” comes up more than once?


Thanks for everyone efforts!

Hi @kuovonne,


Thank you for response, unfortunately there is places that it comes up twice.


I totally agree the rest of our data base is normalized, but unfortunately I am not allowed to adjust this one.


Is there any way of counting it if a “1” comes up more than once?


Thanks for everyone efforts!



You can use a bit more complicated formula to count if a string occurs multiple times:


LEN({January 2020}) - LEN(SUBSTITUTE({January 2020}, "1", "")) +

LEN({February 2020}) - LEN(SUBSTITUTE({February 2020}, "1", "")) +

LEN({March 2020}) - LEN(SUBSTITUTE({March 2020}, "1", "")) +

...

You can use a bit more complicated formula to count if a string occurs multiple times:


LEN({January 2020}) - LEN(SUBSTITUTE({January 2020}, "1", "")) +

LEN({February 2020}) - LEN(SUBSTITUTE({February 2020}, "1", "")) +

LEN({March 2020}) - LEN(SUBSTITUTE({March 2020}, "1", "")) +

...


You are amazing thank you!

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