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How to count the amount of times a specific word appears on a Rollup

  • September 10, 2019
  • 4 replies
  • 118 views
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I’ve read several posts similar to this already, I but haven’t figured it out.

I’m trying to count how many times the word “Retouch” appears in this Rollup record.

Best answer by David_Skinner

Here is one way to do it in a formula:

IF(LEN({Work Types})=0,0,LEN({Work Types})-LEN(SUBSTITUTE({Work Types},“Retouch”,“Retouc”)))

You are removing one character from the string for every appearance of “Retouch” and then counting the difference in length of strings.

However, in these situations I prefer to identify the value in the other table. So I would have a formula in the other table you have rolled up from called “Retouched” that contains:

IF( {Work Type} = “Retouch”, 1, 0 )

You can then roll this field up in the table you posted above and just sum the values.

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4 replies

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  • David_Skinner
  • Inspiring
  • Answer
  • September 10, 2019

Here is one way to do it in a formula:

IF(LEN({Work Types})=0,0,LEN({Work Types})-LEN(SUBSTITUTE({Work Types},“Retouch”,“Retouc”)))

You are removing one character from the string for every appearance of “Retouch” and then counting the difference in length of strings.

However, in these situations I prefer to identify the value in the other table. So I would have a formula in the other table you have rolled up from called “Retouched” that contains:

IF( {Work Type} = “Retouch”, 1, 0 )

You can then roll this field up in the table you posted above and just sum the values.

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  • Cristian_Rojas
  • Author
  • New Participant
  • September 10, 2019

Thank you @David_Skinner , I feel so stupid having spent so much time trying to figure it out, when the solution was so obvious. It’s really cool having this community to support us noobs haha.!

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@David_Skinner I’ve been going crazy trying to figure this out without COUNTIF - thank you for sharing! I know this is months after the original post, but I’m sure a lot of people are struggling with this exact situation.

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  • dejan
  • New Participant
  • April 8, 2023

You can now use conditional Rollup, and just COUNTALL(values). In the Field options, click the rather unobvious toggle "Only include linked records that meet certain conditions":

 

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