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I’m currently a Pro user and I’m considering an upgrade to Enterprise. I’d like to know if the following workflow is possible with Enterprise.



  1. A billable collaborator creates a form for a Base in their Enterprise Workspace.

  2. The billable collaborator shares the form with a non-billable collaborator from their domain.

  3. The non-billable collaborator accesses the form, authenticating with SSO prior to seeing the actual form fields.

  4. The non-billable collaborator submits the filled form, and their user ID is passively submitted along with the other form values. (I suppose this ID would be the email address they used to authenticate with SSO.)

  5. A billable collaborator can see the new record (with the ID of the user who submitted it) in a grid view.


Reasoning: I’d like many individuals from my organization to participate in data collection and entry but want to restrict administrative access to a small team. The number of potential participants is around 300, and I’d prefer not to have to pay the same usage fee for them as I do for the administrative users.


So, is it possible?


Thanks for reading.

I have the same question. Have you gotten an answer for this? Planning for a Pro account, but not sure if it would have to be an Enterprise account for this.

​@Jon_Wilson1 ​@Sean_Kiluk 

This is not possible with Airtable’s native forms, but you can get this feature with Fillout’s advanced forms for Airtable.

With Fillout, you can create a login page for your form, which will give you these options:

  1. You can restrict the logins by SSO.
  2. You can restrict the logins by email domain.
  3. You can restrict the logins by password.
  4. You can restrict logins based on a pre-approved list of email addresses that you have stored in your Airtable base.
  5. You can verify & confirm that the user is typing in a valid email address.
  6. You can limit form entries to one entry per person.

After the user logs in using your login page, that will let Fillout know who the user is and what the user’s email address is.

You can use this information to automatically prefill other fields on your form based on who logged into your form, and you can even use this information to do other advanced tricks with Fillout.

For example, you could use Fillout’s advanced filtering features to filter your linked record fields to only show the user the linked records that they are allowed to see.

And Fillout offers lots of other advanced features for Airtable as well, such as the ability to:

  • Update existing Airtable records using a form
  • Display Airtable lookup fields & Airtable attachment fields on forms
  • Create new linked records on a form
  • Create PDF documents from form submissions, and then attach those PDF files to the Airtable record

I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:

Hope this helps!

If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

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