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I have been using AT for about a year now and love how I can incorporate it to my project management and our companies overall workflow. I am now starting to get the hang of forms but am wondering if I can take it a step further. Here is what I am trying to achieve:

I understand that you can embed a form onto a website to get information shot back to your AT. I am wondering if you can do the opposite and share that exact form with another individual, with pre-fille information, a pre-attached file(s) without having to share the record with the person through email. When a record if shared from the original form, the information (record) just gets emailed to the person and that does me no good because I would like to have a “single select” field where someone can approve the form that is being sent to them.

If this helps for visual/functional purposes: I want to send over a URL link (custom generated form) to individual customers so that they can approve or deny proofs that our company sends to them. This form should include: 3 single line text fields, 1 single select field and 1 attachment field.

Any help or direction would be great on how this can be achieved!

There are other similar threads: https://community.airtable.com/search?q=prefill%20form


We’re piloting a feature that might solve your problem: Airtable Approval Automation by Clockworks


You have 2 primary ways of accomplishing this, both of which require external tools:

  1. You can use Fillout’s advanced forms for Airtable.

    Fillout is 100% free, and it offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form.

    So you would send your user the link to approve their record via a form, and they would either approve it or not via the form.

    I demonstrate some of this on this Airtable podcast episode:
    Using Fillout to create an eSignature approval process with PDF file creation.
     
  2. You can use Make’s custom webhooks to approve a record or not.

    So you could send your user an email with links to one webhook that approves the record & another webhook that does not approve the record.

    Or you could give them the webhook links to click on within your Airtable interface, and invite them into your interface as read-only users.

    I demonstrate how to approve records via webhook on this Airtable podcast episode:
    Approving records with webhooks

Hope this helps!

If you have a budget and you’d like to hire the best Airtable consultant to help you with this or anything else that is Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld