We have one workspaces that our team shares, and it’s a nightmare to organize all the bases that exist in the workspace.
How do people organize all the different bases in one workspace?
We have one workspaces that our team shares, and it’s a nightmare to organize all the bases that exist in the workspace.
How do people organize all the different bases in one workspace?
My personal opinion is, don’t bother. I don’t bother to organize my bases at all — instead, I give them good, descriptive, and memorable names. Then, I use the “Base Jumper” command to navigate from one base to another (cmd
+ K
on macOS). That pulls up a search bar, much like Spotlight search on macOS, and I start typing — after just a few keystrokes, the base I am looking for appears as the top option in the choices below, and I hit enter.
Changing the color of the base icons helps me. Also, any sample template that isn’t yet in use has a grey icon.
I have a small team. We use a different base for each major kind of project. So, we’re doing (73) translations, applying for (3) grants, and putting together a collection of (probably hundreds of) supporting materials, and each of those three kinds of projects has a named base.
I have a small team. We use a different base for each major kind of project. So, we’re doing (73) translations, applying for (3) grants, and putting together a collection of (probably hundreds of) supporting materials, and each of those three kinds of projects has a named base.
It sounds like you might want to rethink how you are using bases and views within bases. Views are very powerful and can eliminate a lot of duplication. I can be a rewarding exercise to see where you can combine bases.
If you have a lot of bases, this solution may work for you.
This is my solution, posted here.
TLDR: sync your bases to Google Drive (settings in your Account Overview page) and then sync that folder back to a synced table in a new base. Each record will correspond to a base with a button that takes you directly to that base. Add custom fields and then group/sort away!
This is my solution, posted here.
TLDR: sync your bases to Google Drive (settings in your Account Overview page) and then sync that folder back to a synced table in a new base. Each record will correspond to a base with a button that takes you directly to that base. Add custom fields and then group/sort away!
Really happy with this workaround - it's easy to implement and works like a charm! Thanks!
Since they reconfigured the community space, the link in my original comment broke.
Here is my workaround to organizing all of my Airtable bases using Google Drive.
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