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Monetizing Solutions Built on Airtable

  • July 17, 2024
  • 9 replies
  • 221 views
Spinderella13
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I've developed a solution on top of Airtable tailored for real estate investors. This tool helps manage properties, units, tenants, and leases efficiently. Recognizing that each investor has unique needs, I am also offering customization services to fit specific use cases and requirements.

My goal is to charge a monthly fee for using the solution, with additional fees for customization services. However, I’m uncertain about how to maintain control over the solution given it's built on Airtable. Specifically, I’m concerned about the following:

  1. Preventing Unauthorized Distribution: Is there a way to prevent users from copying my solution and distributing it for free?
  2. Access Control: How can I ensure that access is removed if a user stops paying?

I would love to hear how others handle these challenges. Is it realistic to think that I can productize something built on Airtable? Are there any best practices or strategies for monetizing Airtable solutions that include both a subscription component and fee-for-service add-ons?

 
One idea I've considered is hosting the solution. I would have either separate workspaces for each client or I would have 1 workspace with separate bases/interfaces for each client and manage permissions at the base/interface level instead.
 
The airtable fees would be passthrough costs to the client and I'd add my solution fee on top. This also opens up the possibility of providing a hosted solution service where I manage user access and administration - again, this would be a separate fee.
 
Please poke holes in my thought process! Any insights, experiences, or alternative ideas for monetizing this solution would be greatly appreciated!

Thank you in advance for your help!

9 replies

N
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  • NEF1QLSZ4U
  • Inspiring
  • 9 replies
  • July 17, 2024

Thank you for the message!

This is also an issue with the WordPress management. If you install an app using WordPress application, you give access to the user as they control plugins and all the stuff. A single installation allows access if you do not block it (author privileges). An example: GTM code allows users to copy when you upload the container. Only Laravel applications prevent access as you own property.  

kuovonne
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  • kuovonne
  • Brainy
  • 6009 replies
  • July 17, 2024

In order to prevent users from duplicating the base, you need a system where the users do not have direct base access.

You may want to look into a third party portal system versus Airtable interface access. A third party portal system can also reduce your costs, as the per user costs are usually cheaper with a portal. If you give users direct edit access to an Airtable interface, you will have to pay for each Airtable user, which can get quite expensive.

N
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  • Nicko54
  • Participating Frequently
  • 5 replies
  • July 17, 2024

Why dont you embed the base into another site (e.g. wix) then have the page you have embedded the base into only accessible to paying members. Once people stop paying they wont have access to the page. There is also no airtable link to share as it is embedded in another page. 

Spinderella13
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  • Spinderella13
  • Author
  • New Participant
  • 2 replies
  • July 18, 2024

In order to prevent users from duplicating the base, you need a system where the users do not have direct base access.

You may want to look into a third party portal system versus Airtable interface access. A third party portal system can also reduce your costs, as the per user costs are usually cheaper with a portal. If you give users direct edit access to an Airtable interface, you will have to pay for each Airtable user, which can get quite expensive.


Thanks kuovonne.

Do you have a recommendation for a third party system that would work well for this?

Spinderella13
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  • Spinderella13
  • Author
  • New Participant
  • 2 replies
  • July 18, 2024

Why dont you embed the base into another site (e.g. wix) then have the page you have embedded the base into only accessible to paying members. Once people stop paying they wont have access to the page. There is also no airtable link to share as it is embedded in another page. 


Hrmmm... I haven't looked into embedding bases into another site like wix. I just did a bit of searching though and it seems like embedding would give users read access but not edit? Please correct me if I'm wrong.

If that's the case this solution wouldn't work for me. My clients will be managing their data in the system. 

kuovonne
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  • kuovonne
  • Brainy
  • 6009 replies
  • July 18, 2024

Thanks kuovonne.

Do you have a recommendation for a third party system that would work well for this?


I list some third party portal systems here.

J
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  • Joel_Rosen
  • New Participant
  • 4 replies
  • September 19, 2024

Hey checkout https://paytable.io - it enables you to monetize any airtable base and create an instant membership site to do so.

N
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  • Neskwa
  • New Participant
  • 2 replies
  • November 3, 2025

I usually package the whole solution—base, automations, and trainings—and charge a flat setup fee plus a monthly retainer for support or small tweaks if they want ongoing help.

N
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  • Neskwa
  • New Participant
  • 2 replies
  • November 7, 2025

I ended up building a small tool around Airtable and added paid features through a manual key system. Wasn't super scalable, so now I'm trying out options like integrating an app monetization SDK to manage subscriptions and in-app purchases more smoothly. It's been way easier than handling payments and access by hand, especially once users start growing.


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