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I’m creating an invite-only job application form. When sending it to applicants, is there a way to prevent someone from sharing the form, i.e, restricted access so that only people with the provided email can open the link?

Welcome to the Airtable Community!

If you have a pro plan or higher, you can restrict a form with a password or by email domain. You cannot restrict it to a single email address.

If the person receiving the form forwards the email when asked not to, you also cannot trust that person to not share the password.

On the other hand, once you have received the expected form entries, you can turn off the form and delete any unexpected entries.

Thanks for your reply. I saw those options when creating the form, but was hoping I was overlooking something. As I need the form to go out to 40 people, it looks like it’s not the best fit for my needs.

The best way to handle this is to use Fillout’s advanced forms for Airtable.

With Fillout, you can create a login page for your form, which will give you these options:

  1. You can restrict the logins by SSO.
  2. You can restrict the logins by email domain.
  3. You can restrict the logins by password.
  4. You can restrict logins based on a pre-approved list of email addresses that you have stored in your Airtable base.
  5. You can verify & confirm that the user is typing in a valid email address.
  6. You can limit form entries to one entry per person.

After the user logs in using your login page, that will let Fillout know who the user is and what the user’s email address is.

You can use this information to automatically prefill other fields on your form based on who logged into your form, and you can even use this information to do other advanced tricks with Fillout.

For example, you could use Fillout’s advanced filtering features to filter your linked record fields to only show the user the linked records that they are allowed to see.

And Fillout offers lots of other advanced features for Airtable as well, such as the ability to:

  • Update existing Airtable records using a form
  • Display Airtable lookup fields & Airtable attachment fields on forms
  • Create new linked records on a form
  • Create PDF documents from form submissions, and then attach those PDF files to the Airtable record

I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:

Hope this helps!

If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

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