Hi there! We run various festivals and events, and have a base of around 400-500 volunteers who help us out on these events. For our last event, we moved all volunteer management over to Airtable which worked like a charm.
I have all my volunteers in one table (with their personal data such as emails, phone numbers, food allergies etc.), and in another table I have the available time slots from our last event, such as "Ticketing on July 2nd from 0900-1000". I used a form under my Volunteer-table to fill the vacant time slots for our last event.
Now, I've set up the time slots for our next event in a third table, and would like to reach out to our volunteers and ask them to sign up. However, I already have most of their data, so ideally, I would enable them to update their records with their chosen new time slots. If not, I would get a lot of duplicate records. Are there any way to do this? Ideally I would also enable the volunteer to update some of their record data.
I've seen some third party solutions (customers portals, miniextensions etc.) but they're too expensive for a small NGO..
Any suggestions is greatly appreciated!