How do I archive records without deleting them?

Hey, @amandaweinraub 

Archiving is not a native Airtable feature unfortunately. However you can still so something similar:

Keep everything in the same table and just “hide” archives from day to day work using views (or pages on interfaces), a simple field, and filters like this: 

1) Add an “Archive” flag 
- Add a new field called “Archived” as a checkbox (unchecked by default). 

2) Create your working and archive views 
- Working view: Create a Grid view filtered to “Archived is not checked”. This is where you work on your day to day. 
- Archive view: Duplicate that view and change the filter to “Archived is checked”. This is where things go when you do not want to see them all the time but still need access. 

You can read more about views here: Airtable’s Views: A Quick Guide 

3) Actually archiving 
- When you are done with a record, just change its status to “Archived” or tick the checkbox. It disappears from your main working view but still exists, fully searchable and restorable any time through the Archive view or a temporary “All records” view. 
- If you want to get fancy, you can add an “Archived On” Last Modified Date field.

Having said that, this DOES NOT remove the record from your base and therefore still counts to your record count limit. If you want to remove them from the base you’d need to set up a script to push it to a different base, or you can manually export to csv. However, retrieveing these is obviously more complex than the checkbox solution.

Does this make sense?

Happy to help :D 
Mike, Consultant @ Automatic Nation 
YouTube Channel

I just do a copy base and than rename it as an archive and remove what I want archived from the original.