Hello!
I’m trying to merge the data from 2 separate fields whenever they are updated into another field to keep a history of those changes.
The first field is date and time, the second field is a single select of location. Ideally, this information would just automatically copy to the next line down of a long text field whenever it’s changed.
I have no idea the best way to go about this. Thanks for your help in advance!
Best answer by Rebecca_Elam
Awesome. I just typed that in for example, yes. I’m fairly new to automatons, so all help will be appreciated. Thanks.
Example Base Link
Video Of How i Built the Automation
I recommend watching that video on mute and 2x speed lol.
It’s always scary to see so much activity regarding an extremely simple requirement. It suggests Airtable may be missing something very basic, and surely it is missing many very basic things; change logs is one of them.
This is a good approach but it has some downsides -
The context of the change history is external to the data related to the history. This can be overcome with linking as pointed out, but even so, this can be disconcerting and less than an ideal UX for every-day people.
Complexities and volume created as a result of logging relationships can create a number of performance issues depending on the velocity of change.
When it comes to sorting, reporting, exporting, and a variety of possible compliance objectives associated with the logs, it’s a double-edge-sword. What if the log data needs to be tamper proof?
@Chris_Messina1 asked for a very simple approach; I’m not sure there is one and I wonder why the folks at On-to-Air don’t have a tool for this?
Thanks for chiming in, Bill. I was very surprised Airtable didn’t already have this feature, but ,for all of it’s power, I’ve been surprised at what it’s lacking quite a few times
The formula and automation @Rebecca_Elam came up with works perfectly in our test Tables. So it’s a great option for other people needing this feature. We’re just having an issue with the automation in my table.
+4Forgot to reply directly to you earlier. Let me know if you have any thoughts on the error I’m receiving. Thanks so much!
is ‘out to history’ populated in your test record? it will need to have a value to pass testing.
Is Rich text turned on for the out to history field?
is ‘out to history’ populated in your test record? it will need to have a value to pass testing.
Is Rich text turned on for the out to history field?
It is not populated as not every item has an “out to history” yet. Do I just need to fake something in there for the calculation to run and then undo it?
Rich text is not turned on. Should it be?
Thanks!
+4It is not populated as not every item has an “out to history” yet. Do I just need to fake something in there for the calculation to run and then undo it?
Rich text is not turned on. Should it be?
Thanks!
Yes to both of those questions. You really only need to populate it on the record you’re testing against. do you know how to see the record your trigger is using to test? If not I would just add any Emoji, word, letter, number, symbol whatever to every record that field is empty in. Make sure whatever you use to fill the empty cells DOES NOT look like your real data or you wont know which ones are real and which ones are fake to go back and undo the fake ones.
+4Yes to both of those questions. You really only need to populate it on the record you’re testing against. do you know how to see the record your trigger is using to test? If not I would just add any Emoji, word, letter, number, symbol whatever to every record that field is empty in. Make sure whatever you use to fill the empty cells DOES NOT look like your real data or you wont know which ones are real and which ones are fake to go back and undo the fake ones.
also try retesting your trigger
also try retesting your trigger
And it’s working! Looks like it was the population issue.
Rich text is turned off, but it is working as planned. Should I turn it on or just leave it be?
+4And it’s working! Looks like it was the population issue.
Rich text is turned off, but it is working as planned. Should I turn it on or just leave it be?
as long as all youre using is line breaks you should be able to leave it off but if you use any other rich text or markdown you need to turn it on. i don’t think line breaks count as ‘rich text’ per se.
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