EVENT PRODUCTION | Project mgmt

Greetings!

My name is Kyle, and I personally built an Airtable system from scratch that handles exactly what you’ve described for a Fortune 50 company. It combines many different workflows that previously were all separate, as well as add tracking, finances, crew, equipment, as well as content and details for each project. It was designed around ease of use, while capturing as much relevant data as possible for Live Events, Video Productions, Graphics, and Digital Experiences with the goal of producing actionable data  and insights.

I myself am considered a “Producer” for Live Events and Webcasts at my company. My Airtable build journey began close to when I was first introduced to the role of putting together and planning large scale live events and webcasts. The existing system was not intuitive, and provided little to no support in the way of planning and managing my schedule.

Since the system came into operation, we’ve incorporated a request system, which is tied into a billing tracking system, that auto-generates projects and adds to the production schedule based on the type of content being requested. Producers and production managers can then add crew and equipment, alongside additional client contacts and remote locations that may be in use. It positions the project managers and “producers” to quickly and easily plan their details and gather content to easily deliver the best possible experience.

This system did not come about overnight, and required me personally immersing myself in the pre-existing workflows and operations of the other groups, in order to build them something that was similar, yet easier and more informative, to help adoption onto the platform. I worked with various individuals from each department, and gathered feedback to build the system that is now in place

The 40+ number of users strictly use interfaces to provide a simple experience designed around ease of use, and simple repeatable actions.

Due to the nature of the project that I’ve built, I cannot share any data from it, however, I can share the layouts and speak to the overall structure if that would be acceptible!

Hey Gregg!
I'm very interested in this Airtable Architect role for TAS PRO. I understand the critical mandate: building a friction-free "Project Bible" that achieves high user adoption across your diverse stakeholder circle, not just technical soundness.

I have extensive experience designing complex Airtable systems with multi-stakeholder interfaces that prioritize ease of use over grid-based views. I understand that user adoption is the primary KPI and that stakeholder friction kills even the most technically sound systems. I'm proficient in Airtable Interface Designer, building bespoke apps for different user groups (producers, creative teams, production managers, vendors) with role-specific views and workflows. I have strong automation expertise with Make.com, Zapier, and cross-platform syncing (Slack, Google Drive, DocuSign, etc.) to reduce manual data entry and improve velocity. I approach projects with a systems thinking mindset, translating complex operational workflows into intuitive digital ecosystems.

My Approach to Phase 1: Discovery & Architecture:
I'll conduct open-ended deep-dive interviews with you to download your 30+ years of operational methodology and understand the nuances of live event production workflows. I'll audit the Lightspace base to diagnose past UI/UX failures and identify specific friction points that limited stakeholder adoption. I'll deliver a comprehensive Entity Relationship Diagram (ERD), Interface Wireframes for each stakeholder group designed for friction-free interaction, and a Fixed-Fee Proposal for Phase 2 build with clear scope, timeline, and deliverables.

Understanding User Friction:
I recognize that your riggers, creative leads, and clients need visual, intuitive interfaces—not spreadsheets. Producers/clients need high-level budget health and milestone dashboards. Creative teams need visual galleries and build notes. Production managers need granular task lists and delta-tracking with minimal clicks. Vendors and HR need automated onboarding and procurement pipelines that reduce administrative burden.

Portfolio & Next Steps:
 Book a discovery call: Calendly
 View my portfolio and reviews: Upwork
I don't have a publicly shareable base walkthrough due to client confidentiality, but I'm happy to create a sample Interface Demo during Phase 1 Discovery to demonstrate my approach to solving user friction in your specific context.

Compensation:
I'm open to negotiating Phase 1 Discovery & Architecture flat-fee and Phase 2 Fixed-Fee Build based on scope. My typical range for Phase 1 Discovery (deep-dive interviews, legacy audit, ERD, wireframes, proposal) is $2,000-3,000 depending on complexity and timeline.
I'm ready to build the digital rigging for TAS PRO's complex productions. Let's connect!
Best,

Taiwo

Apologies Gregg, if you would like to meet about next steps, you can reach me at kyler@enrichedmediaenterprises.com

thanks!