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Shifting Users from Workspace Level Sharing to Base Level Sharing

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I’m working with a group that has users shared at the Workspace level but now what’s to remove them from the Workspace level and share them on individual bases.

I was surprised to find that users who are shared at the Workspace level can’t be shared as the Base level. Trying to do so creates an alert message that says “this user is already shared on this base.”

Is it possible to shift users from Workspace to Base level access without first removing them from the Workspace and then adding them to the Base?

Best answer by kuovonne

You cannot add a workspace user to an individual base in the workspace unless you are upgrading the user’s permissions.

You can remove the person from the workspace, and then add the person to the individual bases. The person would temporarily loose access to the bases.

Or you can downgrade the person to read only, then add the person to the base as an editor, and then go back and remove the person from the workspace. The person would temporarily loose edit access to the base but could still see the base.

Also note that the workspace would disappear from the user’s account, and the base would then appear under the “shared bases” section.

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kuovonne
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  • kuovonne
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  • January 13, 2022

You cannot add a workspace user to an individual base in the workspace unless you are upgrading the user’s permissions.

You can remove the person from the workspace, and then add the person to the individual bases. The person would temporarily loose access to the bases.

Or you can downgrade the person to read only, then add the person to the base as an editor, and then go back and remove the person from the workspace. The person would temporarily loose edit access to the base but could still see the base.

Also note that the workspace would disappear from the user’s account, and the base would then appear under the “shared bases” section.

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1 person likes this
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    Marika_Vallier
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  • Devin_Balkind
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  • January 14, 2022
kuovonne wrote:

You cannot add a workspace user to an individual base in the workspace unless you are upgrading the user’s permissions.

You can remove the person from the workspace, and then add the person to the individual bases. The person would temporarily loose access to the bases.

Or you can downgrade the person to read only, then add the person to the base as an editor, and then go back and remove the person from the workspace. The person would temporarily loose edit access to the base but could still see the base.

Also note that the workspace would disappear from the user’s account, and the base would then appear under the “shared bases” section.


Thanks so much for this post. Really appreciate it.

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  • Marika_Vallier
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  • April 23, 2024

Hi @kuovonne !
Assuming this collaborator is tagged in space "A" in the workplace "ABCDE", as I remove them from the workplace and re-add them to space "A", will all the field they were initially tagged in re-appear as if nothing happened?

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