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Airtable updating an appointment record when event is canceled in Calendly

  • July 18, 2024
  • 3 replies
  • 23 views
M
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Hi,

I have seen a few posted questions that are similar to my scenario, but I need more specific assistance. 

I am trying to update my Appointments grid view records when someone cancels their appointment that they've scheduled through Calendly. I have tried to create the right formulas for record look up in Zapier and Airtable Automations, but they keep coming up empty. In Zapier, it looks like it might be a multi-step search which is only available on paid plans and I really don't want to have to pay for another subscription to do what might be possible in Airtable alone. 

Please help! Thanks so much 🙂

Best answer by TheTimeSavingCo

Hmm, try:
1. Calendly synced to Google Calendar
2. Automation with trigger "Google Calendar: When an event is created" that creates records as needed and logs the Event ID
3. Automation with trigger "Google Calendar: When an event is changed" that looks for the right record based on the Event ID and updates the fields

I run a variation of this where I log every event change and it works great, and no third party apps needed

3 replies

TheTimeSavingCo
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  • TheTimeSavingCo
  • Brainy
  • 6457 replies
  • Answer
  • July 19, 2024

Hmm, try:
1. Calendly synced to Google Calendar
2. Automation with trigger "Google Calendar: When an event is created" that creates records as needed and logs the Event ID
3. Automation with trigger "Google Calendar: When an event is changed" that looks for the right record based on the Event ID and updates the fields

I run a variation of this where I log every event change and it works great, and no third party apps needed

Adam, Airtable Consultant - thetimesaving.company
ScottWorld
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  • ScottWorld
  • Genius
  • 9808 replies
  • July 19, 2024

Make is free for up to 2 automations and it is infinitely more powerful than Zapier. Make lets you monitor Calendly cancellations, which you can then delete from Airtable.

— ScottWorld, Expert Airtable Consultant

satya_raju
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  • satya_raju
  • New Participant
  • 3 replies
  • July 22, 2024

So you want to just update records only in airtable right? Just have a automation log maintained that whenever a  meeting is scheduled add it inside airtable. As @TheTimeSavingCo suggested it would be better that way. But trying using Make as it has a free plan allowing you to have unlimited steps in the automation but allows only 2 active automations. Try and this should work 


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