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Best practices for sharing complex Airtable bases securely?

  • December 25, 2025
  • 2 replies
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Hi everyone,

What are the recommended best practices for sharing complex Airtable bases with multiple stakeholders while maintaining data integrity, permission control, and performance—especially when using linked records and automations?

Thanks in advance.

Best answer by TheTimeSavingCo

Setting up Interfaces and inviting your users to the Interface instead of the Base would solve the data integrity, permission control, and performance side of things: https://www.airtable.com/guides/collaborate/getting-started-with-interface-designer

Interfaces can be set up to display specific fields only, and you can also set which of those fields are editable.  Record level data can be filtered down to only display records that are linked to the logged in user as well

This does mean that your users won’t be able to set up automations though I’m afraid

2 replies

TheTimeSavingCo
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Setting up Interfaces and inviting your users to the Interface instead of the Base would solve the data integrity, permission control, and performance side of things: https://www.airtable.com/guides/collaborate/getting-started-with-interface-designer

Interfaces can be set up to display specific fields only, and you can also set which of those fields are editable.  Record level data can be filtered down to only display records that are linked to the logged in user as well

This does mean that your users won’t be able to set up automations though I’m afraid

Adam, Airtable Consultant - thetimesaving.company
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  • brie99
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  • December 25, 2025

Setting up Interfaces and inviting your users to the Interface instead of the Base would solve the data integrity, permission control, and performance side of things: https://www.airtable.com/guides/collaborate/getting-started-with-interface-designer/ xender(tool)

Interfaces can be set up to display specific fields only, and you can also set which of those fields are editable.  Record level data can be filtered down to only display records that are linked to the logged in user as well

This does mean that your users won’t be able to set up automations though I’m afraid

Thank you so much for your reply.

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