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Hi everyone,

I recently subscribed to the $120/month plan on Airtable to use the "Invite Interface Users" feature, with the goal of building a secure client portal.

🔍 What I’m trying to achieve:
I’d like each of my clients to access only their own project status and files (like contracts, invoices, etc.) through a personal and secure interface, without being able to see any data related to other clients.

🚨 The problem I’m facing:
After subscribing and setting up the interface, I noticed that:

  • When sharing via a public link or inviting users as guests, they can still navigate across all records within the interface.

  • There doesn’t seem to be a way to dynamically filter content per user, which means clients can potentially see information that’s not meant for them.

here is the public sharing link : https://airtable.com/appDYt3YzQdpYcnOG/shrUpygqc5VuKVW4O

Here is the link to the new "Invite Interface Users" feature: https://airtable.com/appDYt3YzQdpYcnOG/pagkFj34FIhwvysX2

🔁 My question :
Has anyone successfully implemented a setup where each user only sees their own data in an interface?
Is there a best practice or workaround I might have missed?

If that’s currently not possible, I’d be curious to hear how others handle similar client-facing scenarios securely.

Thanks in advance for your help!

Hi MC!

Yes, to share the interfaces as you want you need to share access to the base, instead of creating a Public link.

You have used the “Share publicly” option, that is why I can access the link.

When sharing access by inviting user by their email, using the “Invite guest users” option, you interface will not be publicly available.

And when an invited user opens your interface, they will be able to see only their records if:

  • You create a User field in your Clients table.
  • Add each invited user to the corresponding Client record
  • Set up a general filter in the interface like this: 

And then you can preview the interface to make sure it is working correctly. (Top left section)

Let me know if that works!

Best regards,

Matt Nixon

​@mtrebinonixon’s answer above seems right!! You should give that a shot.

If you need any help setting this up, please feel free to reach out. I’d be happy to hop on a brief call with you to show you around.

Mike, Consultant @ Automatic Nation 

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