Welcome to the Nonprofits Group! Introduce yourself here

Name: Rian
Organization/Role: Founder of Impacto Bolivia / Data & Technology professional
Location: Barcelona, Spain

I’m part of a nonprofit called Impacto Bolivia, where we use data and technology to support social impact projects in areas like healthcare, education, and the environment.

I’m not using Airtable yet in my projects, but I can already see how helpful it could be for quick no-code setups like organizing projects, managing volunteers, tracking partnerships, and building simple internal tools without heavy development.

Yesssssssss

I’ve been wanting a non-profit group that isn’t focused on Edu institutions forever! 

Airtable has so many applications for budget constrained non-profits (plus that sweet non-profit pricing discount). I came Airtable as a Museum Educator trying to automate and streamline my work so I could do more (run a docent program, and book field trips, and book summer camps, and lead field trips/summer camps, and plan workshops, and plan public events, and design interactives, and...)

Name: Drew Whatley
Organization/Role: Lead Resource Data Specialist at a Community Action Agency
Location: Bellingham WA
How are you currently using Airtable in your nonprofit work: Airtable is the database backend for a community directory of social services available for local folks. I’ve also built out a calendar implementation with an AT backend as well as an interpretation ticket/time logging system for our on-call interprets to use.

Name: Emmely 
Organization/Role: Digital Solution Consultant at Moonland
Location: Belgium

I help NGOs design and implement Airtable setups that match how their operations actually run. This can include PIMS systems, but also more tailored solutions depending on the organization’s structure and needs.

Curious to learn how others are using Airtable within their nonprofit and what challenges you’re running into.

Name: Pieter-Jan

Organization/Role: Digital Solution Consultant at Moonland

Location: Gent, Belgium

How are you currently using Airtable in your nonprofit work:

Like my colleague Emmely, I’m helping nonprofits to digitalise their data in Airtable.

This helps NGOs to create a better internal structure with less time lost to scattered spreadsheets and more room to focus on their mission.

I’m interesting to see how other NGOs in this community are using Airtable.

Name: Cherry Yang

Organization/Role: Founder and CEO at Claribase

Location: Vancouver, Canada

How are you currently using Airtable in your nonprofit work: We help a lot of clients use and adopt Airtable. We’ve helped a lot of local/regional nonprofits as well as large global nonpofits like the Gates Foundation.

Curious to see this group come to life and hear about how organizations are using Airtable in creative ways and adopting AI!

So excited that this group exists!

Name: Chris Moore
Organization/Role: Museum of Pop Culture / Exhibitions Project Manager
Location: Seattle, WA
How are you currently using Airtable in your nonprofit work? Exhibition planning and management (timelines, budgets, content, etc), artifact swaps planning, resource management (staffing and supplies), traveling exhibition communication tracking, and I’ve most recently been working on a contractor database for regional museums. 

Looking forward to hearing how y’all have been using Airtable!

Hooray! Glad to be a part of a group like this!

Name: Eric Heckenkemper
Organization/Role: Walker Art Center | Collections Management Coordinator
Location: Minneapolis, MN
How are you currently using Airtable in your nonprofit work?: Exhibition planning and management, interdepartmental scheduling,  collections-related project management, and resource management (staffing).

​@Chris_Moore it sounds like we have very similar uses for Airtable!

Oooooh, ​@Eric Heck, it does! I’d love to hear more about how you’ve been setting things up! Is all of Walker Art Center on Airtable or is it more of a departmental tool? If you say the full org, I’m going to be highly jealous. 😂

​@Chris_Moore It’s largely a departmental tool at this point at present. One day maybe we’ll all be on Airtable...🤞

​@Eric Heck I feel you on this. Then again, I’m sure our Marketing department has a similar feeling about Wrike. Wishing you better luck with your org!

Hi All - glad to be here.

Name: Heather Ger

Organization/Role: Lower Shore Land Trust, Grants Manager

Location: Maryland, USA

How are you currently using Airtable in your nonprofit work? We use it as a tool to manage our grants, including reporting and tracking hours, expense reimbursement submissions, and managing grant documents, details, and invoicing.

PS I did not design our base - my ED did, and he has been in AT for a decade. I am a new user!

Name: JJ Russell

Organization/Role: PetSmart Charities / Strategic Program Lead, Accelerator Program

Location: Based out of the northeast, but our work spans the US and Canada

How I use Airtable: Pretty much everything. We run a multi-year grant program supporting ~50 low-cost veterinary clinics, and Airtable is the backbone of it all - monthly clinic metrics, grantee management, cohort tracking, benchmarking dashboards, and program reporting. 

The program's mission is simple: more pets getting the care they need because cost isn't a barrier. The systems behind it have to be tight to make that work at scale.

Looking forward to seeing how other nonprofits are building in Airtable - always looking for better ways to do this.

Name: Emma Skelton
Organization/Role: National Alliance on Mental Illness (NAMI) Colorado Springs / Program Operations & Evaluation Manager
Location: Colorado Springs, CO
How are you currently using Airtable in your nonprofit work? All our program data: participants registered for a program, program evaluations, people who call our helpline for resources, all the classes we teach, the support groups we run, all the little random things we do in the community. And some data related to our staff and the training programs we run for our volunteers. And I’m working on building out a comprehensive community resource list to use internally.

I’ve built all of it myself and manage all of it myself. We are a small but mighty team of 7 paid staff. There is so much more I could do with Airtable, I just don’t always have the time!

Name: Sarah Schoonhoven
Organization/Role: OUTsider Film and Arts Festival, consultant (former board president and board member of 7 years)
Location: Austin, TX
How are you currently using Airtable in your nonprofit work? I’ve had a number of roles on OUTsider’s working (nearly all volunteer) board, and in each of those roles I’ve introduced Airtable as a tool for different needs. As volunteer director I created a volunteer sign-up, tracking, and communications hub which is still being used by each year’s (now hired-on) volunteer coordinator. As board president I created development databases, a festival submission and selection app, and board structure and strategic planning tools. Now that my time as board president has come to a close I’m consulting with them to build a year-round cross-team calendar/project management tool and an exhaustive budget base for our treasurer (formerly paid ops director, now volunteer). 

My specialty is in creating Airtable tools to be used and managed by people who aren’t Airtable experts...although by the time the team is onboard, there are usually a couple of new “converts” who end up becoming Airtable experts themselves :) I’m honestly excited to be continuing to support the board even though my time is up because I'm planning to support a couple of other Austin-area nonprofits and community organizations in a similar way, so I’m grateful for a group like this which will hopefully give me some other ideas an inspiration around solving nonprofit problems with Airtable!

​@jjrussell  - fellow veterinary person! Love this. 

Name: Héctor
Organization/Role: TreeFolks, Communications Strategy Manager
Location: Austin, Tejas
How are you currently using Airtable in your nonprofit work? Planning, ticket tracking, impact+recognition tracker, event coordination, potluck management & food preferences guide

Name: Peter Rosasco

Organization/Role: Chief Technology Officer, Maine Association of Recovery Residences (MARR)

Location: Maine

How are you currently using Airtable in your nonprofit work?

At MARR, Airtable has become one of our main internal operating systems. We use it to manage several statewide recovery housing programs, track compliance, support operators, organize reporting, and connect a lot of our day-to-day work across programs.

Some of the main ways we use Airtable include:

• Tracking MARR-certified recovery residences, organizations, operators, bed counts, certification details, and inspection-related information

• Managing our Housing Subsidy Services Program (HSSP), including participating organizations, allocated beds, participant stay records, monthly occupancy reporting, reimbursement calculations, audits, General Assistance overlap reviews, and state/funder reporting

• Managing other funding programs, including the Bed Scholarship Fund (BSF) and youth-focused funding, with applications, eligibility review, voucher/payment tracking, operator communication, and reporting

• Tracking REC-CAP participation and compliance across our network, including baseline and follow-up completion, overdue assessments, operator engagement, and monthly/quarterly reporting

• Supporting operator-facing workflows through Airtable forms, interfaces, filtered views, automations, exports, and internal review queues

• Building dashboards and reporting tools for board reports, state contract reporting, program monitoring, audit preparation, and outcome tracking

• Powering or supporting public-facing tools, including recovery residence directories and map-based resources

• Managing internal documentation, process tracking, program records, communications, and follow-up tasks across our team

Airtable has been especially useful because our work does not fit neatly into one standard nonprofit database. We are tracking organizations, houses, residents, funding periods, compliance requirements, reimbursement logic, certification data, and outcomes data all at once. Airtable lets us connect those pieces in a way that is flexible enough for real program operations but structured enough for reporting, accountability, and continuous improvement.

I’m looking forward to learning how other nonprofits are using Airtable for program operations, grant/funder reporting, impact tracking, and internal systems-building.

Name: Beth Mast

Organization/Role: Dolce Canto, Inc/Director of Operations

Location: Missoula, MT USA

I am a very part-time contractor for administering a performing arts organization with no employees and a very small budget (about $50,000/year).  When I stepped into the role, the organization was paying for Little Green Light as a donor CRM.  The cost compared to the budget of the organization seemed ridiculous to me, so I exported our data from Little Green Light into Airtable, which we also use for bases like our performance library, personnel rosters, etc.  We are so appreciative of the non-profit discount!

I would like to find the best solutions for automating the process of a donor payment on the front end being written directly to Airtable, and the least expensive way to do this. If anyone has experience in that, let me know!

Name: Kelly Green

Organization/Role: President, Wekiva Wilderness Trust

Location: Central Florida

How are you currently using Airtable in your nonprofit work? I’ve been using AT personally for many years, and to organize projects for various charities where I serve.

One organization where I volunteer, Give Kids The World Village, lets my team and I decorate for the holidays (there are over 200 villas total). Recently, I made a Base that was purely organizational and allowed the staff to see what each “bin” had in it from each part (wreath, decorations, topper, etc.) to multi select boxes for colors or styles. It’s a fun/informative way for anyone with access to the base to see what is needed (new lights?) and what has been taken care of.

In my new role as president of WWT (a Citizen Support Organization) , I plan on using AT for CRM, project management, event coordination, social media planning, donor coordination, and whatever else the team and I come up with.

We’ve already been using it for event organization, down to costume management, but there’s so  much more we CAN be doing.

We’re a small group (all volunteer) with big plans to ensure the parks under our umbrella are supported in every way possible (using the least amount of funds possible).

Name: Matt Heim

Location: Snow Hill, MD

Organization/Role: Executive Director, Lower Shore Land Trust

How are we using Airtable: The Lower Shore Land Trust utilizes Airtable as its primary grants management and time-tracking platform, creating an integrated system that improves project oversight, financial accountability, and reporting compliance. Staff track their time directly within Airtable and assign hours to specific grants, projects, and funding sources. The platform also serves as our central repository for grant information, allowing us to track reporting deadlines, reimbursement schedules, grant deliverables, and all expenses associated with individual funding sources. This approach enables LSLT to monitor grant expenditures in real time, generate accurate reports for funders, and efficiently prepare reimbursement requests and invoices. By linking staff activities, project milestones, budgets, expenses, and reporting requirements within a single database, Airtable reduces administrative burden while ensuring consistent documentation, strong financial controls, and compliance across our growing portfolio of state, federal, and private foundation grants.