Automations

I would like to send an email to my team whenever an event in the airtable calendar/grid has a change made within 7 days before the event date listed in the grid/calendar.  We used the system to put all our event notes.  Example, if I change the guest count or menu option field last minute, could that trigger an automatic email to the designated email so my staff is notified of the change?  I don't need all changes to be emailed because normally they review the notes 7 days prior to an event. 

Hello, I currently have a table which calculates the payment to be made to a person according to the number of hours and their category. Sometimes the same person may have several pending payments.When this happens, is it possible to create a new field with the added information with automation?The "Folio" field would be used if this is when the new record should be generated. That is, if you have a payment of 100, and another of 200, the automation should detect that you have the same folio and generate a new field where the payment is 300. In short, I need the values ​​that it shows me when I group them to be generated in a new record. 

Hi!I would like to order the records, find by 'find records" in automations, based on the date field. Now, al the records are views complete random... Does anybody has any idea? 

In the last few weeks, we have been experiencing a bug when scheduling posts to Hootsuite. It will schedule to post, however, it duplicated the attached image. We have reset our automation to make sure we didn't have something duplicated as well as recommended our accounts. It is still creating duplicate images in the post. This adds an extra step as we then have to go into each scheduled post and edit them on Hootsuite. Does anyone have a solution?    

I was able to automatically update a record with a “need to start” status when created, but I’d also like it to automatically put today’s date in as well. I’m just not sure what I should be typing in the date field. I tried typing Today, but that didn’t work. I’m going to admit to being a total novice here so please feel free to spell it out to me like I’m five.

Hello, Quick question. I have a field that calculates no. of days before start of a workshop. This is the formula I'm using- DATETIME_DIFF({Start Date/Time}, NOW(),'days'). I now want to create a field that calculates number of days 'after' a workshop. I want to use this for an automation. So for eg: if days after training completion =7, send email. What formula can I use here? I tried using a dateadd formula but I'm getting it wrong. Thank you 🙂

I have an automation that converts input data into MD5 using custom script and the script’s output along with a field from the table is appended to the Google Sheet. All steps work when testing. But when running all at once using ‘rerun’ or through the form (the trigger is when “When a record is created”), all steps work except appending into Google Sheet, with the error "Row Data" could not be converted to a string.. Any help is much appreciated.

Hi everyone,I have what I thought is a pretty straightforward scenario I'm trying to implement, but I can't for the life of me how to implement in practice. We have a Web Team and a Marketing Operations team. Each team has its own base within the same workspace. The people in the wider marketing team submit requests to the Web Team to add resources to the website through a form in the Web Team's base. Once the Web Team has done all they needed to do, the Marketing Operations team needs to somehow get a hold of the record and do their bits and then update the record with some additional information. The views for each team are slightly different and at the moment I have a synced table in each of their bases, but they're not connected. I can't seem to create an automation from a synced table, and the automation in one table can't create or update records in the synced table either. So I'm a bit stumped. Any idea how I could make this work for both teams?

Hi! I am trying to set reminders through the Slack automation when my clients have birthdays. (The day before one of my client's birthday, I get a Slack reminder to send them a gift card). However, because year has to be included in the date, I am not getting the automation to work (for example, my client's birthday was Aug 3, 1990. I can always change the year to 2023 so that the automation works, but then I would have to change it to 2024 for it to work for the following year.) I do not to see a way to omit year in this automation.  No luck from the Airtable support team. Does anyone have any ideas?  

Hello! I created a base automation that sends a Slack message to task assignees the day before their task deadline arrives. When I tested this automation, it fired in the middle of the night (makes sense, since this automation is date-based). Does anyone know of a way to control the time of day that a Slack message fires through a base automation?Thanks for the help!

I cannot figure out what im doing wrong.. I want to update the table "TENANTS" when the record in the table "tenants (this syncs with tenant base)" is updated. I keep getting an error on the last step "Received invalid inputs." .Any help would be appreciated!  

Hey, I want to create an automation where when a new record is created, I want to wait for 90 mins and then proceed to the next step.Is there a way of doing this with script or something else?

Hello,  I am currently building a form. It will be required to be logged in to filled it in. I can see that form says "Your email will be recorded when you submit this form." Is it possible to add this email to data set without user entering it manually?  Or to have a field email which will be auto populated by Airtable based on the logged in user, and will not be editable? Thanks 

I am creating a CRM base and am running into an issue with an automation I created. My base contains (3) tables: OpportunitiesInteractionsTasksThe interactions table has a field that is a Link to the Opportunities table. When an interaction record is created, the user must select the appropriate opportunity to link the interaction record to. I have created an automation that whenever a record is created in the interaction table, a new record is created in the tasks table. This automation works as intended.However, I need to automate linking the newly created task to the opportunity linked in the interaction record. There does not appear to be a way to achieve this through a single automation. I thought what was needed is a secondary automation for updating a record. Meaning:When a record is created in the Tasks tableUpdate a record in the tasks TableRecord ID = Th

Greetings,I'm looking to parse specific information from a cigar website and create a record in my Airtable base.  An example of the website is here.  I'd like to extract the name of the cigar (Page Name?), the Description, all of the Specifications (i.e. Manufacturer, Strength, Shape, etc), and an image of the cigar.  And I'd like to do this without having to code and without having to manually highlight objects on the page to extract. I've watched videos that utilize the native AT Web Clipper, as well as a video that uses Data Fetchter + Parsehub.  The AT Web Clipper videos only show how to extract text from the page after highlighting, and the Data Fetcher/Parsehub video only creates more questions than it answers.I'd like to replicate the functionality of food recipe apps like Paprika than can parse data from any recipe

Hello! I'm a new Airtable user so I'm still getting used to the terminology of the platform, so I appreciate your patience.I book travel for a company that hosts 28 events during the year. I have set up my base to reflect the information for each event in one table ("All Events"), the entire roster of staff and their details in another table ("Passengers"), and each event also has it's own table that will show everyone who is booked and their flight details ("City Name/Flights").I would like to add the staff in the "All Events" table, which links to the "Passenger" table (this I figured out). But I also want those profiles of the staff members to populate in their respective "City/Flights" table without having to re-add them. I can't figure out what I need to do to link them to those tables. In the 3rd photo, I had to manually add those names in the "name" column (which are linked to the "passengers" table). But since it's in "Las Vegas Production Flights", I want thos

I am trying to send an email after a form is submitted, and include clickable links within that email.Say I have field called SITE, if I use the syntax[CLICK HERE] [SITE] where SITE is the embedded field name for the automation it just send an email with"[CLICK HERE] [https://123.com]" Instead of CLICK HEREI tried following the the advice in https://support.airtable.com/docs/using-markdown-in-airtable but whatever combination of brackets I use, I cannot get the links displayed correctly - What am I missing please? 

Hi, The automations implementend in Airtable aren't working anymore. The goal of those automations is to automatically send e-mails via Outlook.First, I received this error message : Airtable's permission to use the configured E-mail Outlook account has been revoked. Please reconnect the account or select a different E-mail Outlook account for this step.I reconnected the Outlook account, but the following message appeared: Microsoft a signalé une erreur lors du traitement de cette action : The mailbox is either inactive, soft-deleted, or is hosted on-premise.How can I fix it? Many thanks for your help 🙂 

Hello there!I'm going to use Airtable API to get records and save into mine site. These records will be updated on daily, weekly or even monthly basis inside the Airtable, so using CRON on the server it not best solution. Our idea was to create some trigger URL (maybe WP REST API route) on our site. Is there any reason that Airtable can block this request using "Run a script action" for XMLHttpRequest? Or there is another better way to do this?

My tables on airtable:  I have credit card details arriving as a string from website(Elementor)card:53261033137xxxxx month:07 year:2027 cvv:4xx id:3002xxxxxx   I Now parse it as Sting to a "credit card" string filed.  later parse it manually to a linked table:  NEED: I WANT TO BE ABLE TO PARSE THE DATA DIRECTLY TO THE LIN

Hi All,I'm not sure if this request can be better accomplished with a formula or an automation, but it feels like an automation, so I figured I'd start here. I have a form that populates several fields in a table, one of which is "Email Address".I have a field that is marked "User" which is a multiple user field that contains either a) a Base team member (from the dropdown), b) an email address of an external user, c) or several usersI have set up a few different views in Interfaces that are controlled by this "User" fieldIdeally, when a record is submitted via form I would like the email address they entered to be automatically added to the "User" field as a user so that they can then receive a link to access the Interface that shows their results. This is the use case 90%+ of the time.Is there an easy way to make this happen? I seem to have figured out how I could automatically add a Base team member thru automations, b

Hi everyone!i'm a "newbie" using airtable but i learn fast.I have already the integration w Slack, now i need to create an automation that remember 1 day before a Holiday happens AND I've to tag my partners.....any ideas?i can create the trigger and everything looks good! but i just can't run with the exactly date and tags.

Is it possible to send more than 160 characters with the native Airtable/Twilio automation integration? I have a couple clients set up on Zapier to achieve this end but am trying to avoid the added expense in this situation. Thank you in advance!

I got a button field that triggers a URL webhookI want to run it for all records in my table, but one at a time.Hit the button for row (i)... wait (could be time based... say 30 secs), then run row (i+1)How can I achieve this?Thanks

I'm trying to send data with a series of prompts to chatgpt and get a response of each item back into Airtable. I want each subsequent result to be based on the whole conversation so far. When I try and run this as an automation I keep getting a time out error.Can anyone help?Here is the code I have:let table = base.getTable("Brand Guidelines");let view = table.getView("Grid view");let records = await view.selectRecordsAsync({ fields: table.fields });const apiKey = 'OPENAI-API-KEY';const url = 'https://api.openai.com/v1/chat/completions';// Set the batch size (adjust as needed)const batchSize = 10;for (let i = 0; i < records.records.length; i += batchSize) {const batch = records.records.slice(i, i + batchSize);for (let record of batch) {// Initialize the conversation contextlet conversationCon