Base Design

hello everyone, I would like to change the primary field in the formula but it is grayed out and not editable, sorry but i can’t find the solution anywhere

Hi all, So I’m new to Airtable and things seem very different to what I am used to in respect of MS SQL Server as a former software developer and DBA where I would write endless complex stored procs and triggers etc. Now a restaurant owner, I decided to write a basic recipe and pricing calculator to help me with the ever changing prices of stock since covid-19 but am already stuck so I’ll simplify an example of what I’m trying to do with a with a minimum amount of tables and fields for now as per below diagram of 3 tables: So the first table ‘external_ingredients’ contains products bought from suppliers with the cost and the weight of the item in grams in this case. The ‘internal_ingredients’ table contains the recipe of external ingredients used to make the internal ingredient, and the percentage of the cost per ingredient based on the weight of what we nee

I don’t know if some of you already faced this, but 2 days ago I was not able to modifies my select fields and multi selects fields due to the zoom increase of page navigator. For those who are facing this, you just need to go to the zoom setting for your navigator and put the zoom lvl at 80%.

Hello Community, First time here. My database has supplier_table and item_table with pricelist_table as a junction table to create pricelist history between supplier, item, and date field. I create po_table to record purchase order and want to have a field to link to pricelist_table, but only link to the records that have the lastest date of matched supplier_id and item_id in the po. For example,

I track project sales leads. Every lead has the potential to turn into a project, so when I enter the lead, I also enter an estimated value. If it does turn into a lead I want the estimated value to go into the correct field depending on the status of the lead/project (Sales Status Multiple Select). Field: Estimated Estimated value goes into this field when the Sales Status is ‘Lead’, ‘Warm’ or ‘Scheduling’ Field: Booked/WIP Estimated value goes into this field when the Sales Status is ‘Booked’ or ‘WIP’ Field: Invoiced Estimated value goes into this field when the Sales Status is ‘Invoiced’. Of course, when a value goes into the correct field, the field it came from gets zeroed out. Right now I have to manually move that amount between fields depending on the status of the project. Sometimes I forget, or I put a value in one and forget to delete it from the other, which artificially inflates the proj

For some reason, I’m no longer seeing the “Add option” button when setting up a Multiple Select field. Instead, all I have is the “Add description” button. See screencap below. What gives?

I am creating a due date field where i want to provide due date for each option which is present in multiselect field.

Hello everyone, I’m wondering if the following idea could be created in Airtable. Suppose I have a business that sells online adverts. When a client buys an advert, we’ll put it online and the advert will be shown on specific newspaper websites. When the client agrees with the offer, we provide the client with 2 things: An amount of clicks (the advert is clickable an redirects to his homepage) A period between a start and an end date that the advert is online. Now, what do I want to create in Airtable: I have a sales team that can spent a budget 500.000 clicks a year. So, I’d like to create a table in Airtable, where my sales team can add new clients and each client is then granted an amount (1.000, 2.000, 5.000, …) of clicks, a start and an end date. I would then be great that Airtable calculates the average amount of clicks between the start and end date and also subtracts the am

I have a Numbers spreadsheet that I am porting to Airtable and am struggling to replicate a summary table where I display sums from columns of other tables when they match the values in the summary table. For instance, the summary has rows with names like shoes, shirts, hats, etc. The columns are total items, price, etc. In Numbers, I just use a lookup function to sum the values (price, item total, etc.) from my inventory table for each product type. I’m struggling to figure out how to replicate this with Airtable’s approach. Since I can only run formulas with data inside the current table, it looks like I have to create separate columns in the inventory table to sum the item attributes and then use a lookup to pull those values into the summary. If I’m right, that’s a nasty, inefficient way to do this (I think I need to add 16 unnecessary columns to my inventory and then pull all of them into my summary table)… In Numbers/Excel, I could nest a VLOOKUP so that I can pull from

I have a base that in one table has information (name, email, related projects, etc.) from every freelancer I’ve worked with. I use one record per freelancer to store their information. I want to add to each freelancer how much I’ve paid them for each project and link the project’s name to it. There are some freelancers with whom we’ve worked once, and others 10 times. The project’s information is located in another table. I’m also thinking that instead of adding the payment to the freelancer’s record, I can add a field to the project and tag the freelancer that worked on it, but I’m stuck on how to tag the freelancer without making it manually and not making an absurdly long table. Could I use some automation here? Thank you for any insight!

I know that questions about tracking attendance have come up in the past, not always with a good solution. Here is my version of the Attendance Tracking question. I have a Guests table with directory information for guests at a homeless shelter (name, dob, gender, date of first contact, date of last contact, etc.) Nightly attendance is tracked in another table called attTable. This table has only a few fields: ID, NightOf (date), Guest (link to Guests table), Attendance (single select field with options like Present, No show, Absent-Called, etc), and Comment. I can do a simple lookup of a particular guest in the attTable to get their entire attendance history. I can show rows of attTable for a given night to show who was at the shelter that night. This design works well. The problem is that 60 guests per night times 365 nights per year equals 21,900 table rows per year. This means that my Pro account (50,000 rows per base) is severely limited to tracking

Hi, I’m looking for a template that includes a pretty basic US map with each state identified. I have data for each state and would like users to select a state on the map and see the data. It should be interactive but doesn’t need lots of bells and whistles. I found an example on github but still checking out other examples. Thanks!

Brand new user on free version here and happy so far. I have a design question with multiples dates. I teach one course to many clients. Each course has 8 sessions. Therefore I see each client 8 times, all at different times. I need a way to track all these dates! I created a record for each client’s contract and want to add multiple dates in the client’s record so I can track what dates I have to visit which client. I can add multiple date fields in the main Grid view but that’s not very helpful in Grid view because the Calendar view only shows the first date. I would like the Calendar view to have all 8 dates shown for each each client so I can visually check for conflicts and plan general staffing. Do I need to update to PLUS version? Which plan will allow me to display up to 8 dates from one record in the Calendar view? Alternatively, is there a way to creatively do this on the Free plan? Any help is much appreciated. Thanks

Assuming I have the following form in one base: And the following table in another base: I want the entry in the zip to correspond to a table in another base meaning the zip entered should be in that table The rate field in the form should autofill based on the date entered. For example, if a user makes an entry in the month of Feb, this “rate” field should autofill from “meal_feb” corresponding to the zip code the user has entered. I am new to Airtable and I could really use some help. Thank you.

Hello all, I am trying to design a base for employee contracts, with some employees having salaries paid in multiple currencies. The way I intended to design this was to have a contract table, where the contract date and employee name would be written in fields, and have a ‘contract details’ table with multiple lines per contract, one per currency. The way I intended to consolidate the total compensation was to convert everything in USD in the “contract details” table, and then to sum it back in the Contract table. But for this I need some way to fetch the exchange rate. This is where I get stuck. How can I achieve this? What I would have done in Excel for instance, would be to have another table with yearly rows/records, and 1 field/column per currency, and then index/match/lookup the exchange rate for the given year and currency as a new field in the ‘contract details’ table. I could then multiply this exchange rate with the salary to get the amo

Hi, there is one issue found on my airtable, missed “add an option” in single select or multiple select field, then can’t add options while build tab

I’m trying to move some spreadsheets into Airtable to track ecommerce sales I have an order-data table that has a primary field of “Order-Type” that is a formula combining the order number and payment type (two other fields in the table). This represents a single sale: Order-source, order id, total, source 1234-web, 1234, $50, web I have another table for line-items where the primary field is order-number, which is the order that the line(s) belong to. It contains item cost, item quantity, list price, etc… For example: Order, sku, costper, quantity, ordercost 1234,widget-1-red, $10, 2, $20 1234,widget-2-green, $15, 1, $15 I want to add a rollup column that sums the ordercost field for all line items by order and pull it into order-data, to get: Order-source, order id, total, source, ordercost 1234-web, 1234, $50, web, $35 I set up a link relationship from order-data>order number

Hi, I’m fighting to find a solution to my problem, I’ve a table with a list of Volunteers (called “DATABASE”) and a “SERVICES” table where I put unique services and sign every Volunteer who partecipate to Service. Now I want to create another table that can automatically make a report of presences over a year, so I want to count how many time a Volunteer make a Service, in this simply case it would print: 123ABC - 1 456DEF - 2 789GHI - 2 Here an example: How can I do it? I hope I was clear. Thanks!

I need a feature where I can archive a particular record so that once that record is archived it cannot be changed in the future or be affected by some of my other formulas or automation. I want it to be “locked”.

I would like to use AirTable to keep track of reimbursements for a group of employees. I would like to include all the employee names, address, preferences for receiving their reimbursements on one table. On the second table I would like to keep the records for each submission they make, but autofill some fields from the first table. e.g. When John Smith submits a form (record for table 2), once they fill in their name, their preferences autopopulate into table 2 as part of their submission. Key is that each employee will make multiple submissions through the year. I need a separate record of each submission. What complicates this is that there is a maximum amount they can submit for the year and thus I would like to keep a running total of their amount submitted on Table 1. For example if John Smith has a maximum reimbursement amount of $2000 per year and submits for $750 in March, I’d love to have a column in Table 1 that shows that they h

Hi Everyone, I am creating a content calendar and using both the Kanban and Calendar view. I previously had a set up with a tool in which I was able to create a checklist within a record and that checklist allowed me to both tag people and set due dates for the items. Additionally, I was able to duplicate that checklist across records to automate my workflow. On Airtable, it appears that the official suggestion is to make use of rich text in forms and app. This allows you to create a checklist, unfortunately, you Can not set due dates Can not assign people to these items so they receive reminders about upcoming checklist due dates It is unclear how this is better or worse than the “checkbox” type Is anyone successfully using Airtable to project manage with checklists an

New here, thanks in advance for reading. I’ve created a base to track our company’s 2022 Hiring Plan. It is working great. However, there are changes that occur that I want to log like I would in a spreadsheet. Just a simple date field, maybe a tag field and i single line that is longer than the notes field. 06/21. MMasked us to push his design req to Q3 06/30. PS wants to cancel the SW Eng req 07/22. Recruiter was told to hold on Director req. We have an ATS. But a one line journal of material changes would be incredibly helpful for housekeeping. I cannot think of how to do this. WDYT?

Is there a way to copy and paste from a formula to a formula. AT doesn’t seem to allow cut/copy paste.

I’ve got a base that I’m using for my short-term accommodation facility, but I’ve made a mess of it while learning the ropes; Maybe I need to start from scratch. Is there a base design template that I could make use of? Enquiry log needs to be maintained for both existing customers and new prospects. Full specification available. Thank you. David Hagen, DISABILITY LIFE ENRICHMENT

I’ve got a bit of a weird thing that I am not entirely sure if it’s an issue of my database design or can be solved another way and am hoping someone here can help, which would be massively appreciated :slightly_smiling_face: I have two bases for a webstore, one which holds high level information (items for sale, vendors, master order records) and the other base has individual records for each unique item in each master order record. Excuse the awful drawing and writing, but the below diagram illustrates how I’ve structured things so far. Black lines with two arrows show linked fields. One black arrow shows synced tables, and the blue line shows what I want to achieve. Red line shows that the field already exists, but doesn’t allow The end result I am aiming for is to be able to report on sales associated with each vendor (i.e. Vendor A ha