Ask the Community

Hello Airtable CommunityAll of the info I've found on this subject is ironically in reverse (trying to reflect Airtable in Excel).I would like to have information that is originally added to Excel, to be reflected in Airtable.Is this possible? Furthermore would it be possible to use a shared document to do so?We're using a document from my company's Microsoft 360 account, but I can't seem to find the document under the cloud connected accounts (XLSB format) when importing a new table in Airtable.Thank you

I guess I just don't understand how/why Airtable is set up this way.If I have a Pro account.And another has a Pro account.Why can't they just SHARE one of their workspaces and/or bases with me - with edit access - without my having to pay a 3rd time?! To be a Pro user on "their" account?!That makes zero sense to me. ;-/ 

Hello, I am trying to automate the conversion of SVG attachments in PDF format (in another column).So far I got this script but doesn't seem to do the job. Anyone has a solution?

One if the biggest pain points I run into every day with Airtable, is trying to link records automatically.  A {formula field} that needs to feed into {linked field}.  If only there is an easy way to do this, any suggestions? My current solution is running an automation, but it doesn't work sometimes. If someone can tell me why this automation (images attached) isn't working i'd be so grateful. PROBLEM:SOLUTION:Attached images  

I'm new here so I do not know that many formula. I imported my tables from excel and I have it generate name of the product with product name + weight. However, I want the numbers that are generated in 2 digits format. And here is my current formula :"[90.0]"&" "&{product name}&" "&{weight)}I tried using Round(), but it didn't help.  

I have published a form and used the helper text as a description for some fields. When I preview the form within my account, it looks great. When I try to use incognito mode or a different account to view the form, the helper text is missing. Can someone help?

I would like to create an automation to assign an assignee to the A field in Airtable. The order of assigning a person in charge proceeds in the following order: ‘Lee Ye-ji’ -> ‘Sim Hyo-bin’ and must be repeated continuously.please help me!

I am trying to have a due date automatically calculated, but don't want weekends or holidays included. I am using the WORKDAY function, but still getting weekends. Workback from is the date to begin working on each task and Workback is the number of days allowed for each task. Can someone help?Here is what I am using: WORKDAY({Workback from}, {Workback},'2023-10-23,2023-11-23, 2023-11-24, 2023-12-22, 2023-12-25, 2023-12-26, 2023-12-27, 2023-12-28, 2023-12-29,2024-01-01, 2024-01-15, 2024-02-09, 2024-02-19, 2024-03-29, 2024-05-06, 2024-05-27, 2024-07-01, 2024-07-02, 2024-07-03, 2024-07-04, 2024-07-05, 2024-09-02, 2024-09-20, 2024-10-25, 2024-11-28, 2024-11-29, 2024-12-24, 2024-12-25, 2024-12-26, 2024-12-27, 2024-12-28, 2024-12-29, 2024-12-30, 2024-12-31, 2025-01-01')

I have a table that has a column, lets call it Food. I want to create datasheets for the drop down options I have set up for the food column and I am looking for a way to cater a page set up based off what drop down option is selected. For example: There are two drop down options. Option one is Soda and option two is Carrot. Some important information about soda would be sugar content, manufacturer, calories, etc... and some important information about Carrots would be, pesticide use, region grown, etc... I have all of these bits of information created in my table and I now want to be able to print of datasheets showing the information. The problem I have is that I don't want to display the same information for both Soda and Carrots because only certain fields apply to each. So my question is, is it possible to create separate page designer layouts for specific field values in a table? If not is there a clever workaround I am missing to make it possible. Thank you in adv

Is there anyway to generate an automation that updates field records within a table by matching values in a different column, similar to an Index/Match function, between AirTable and Google Sheets? Essentially, my team manages IRB protocols and we need to track due dates for annual reviews. I'm trying to have the due dates updated in AirTable once the annual review due date is scheduled. Due dates are updated arbitrarily by my institution throughout the year, so I was planning to do a manual export from the institutional data source to a google sheet on a regular basis. Then, once the google sheet is updated, I want to run an automation that updates the Due Date for each corresponding IRB Protocol. Is there currently a way to do this only using AirTable & Google Sheets? My institution doesn't allow for 99% of external extensions. 

Is it possible to edit the email notification that is sent out when you @ a specific user?For context;  as our purchase order moves through various stages, the access to those stages is dynamic.  When a user a elevated stage access comments at a user with a lower stage access, the lower access user receives an email notification with a link.  However, the link takes them to the interface that they do not have access to.  We would like to update the URL that is provided to send the user to an interface where they can see the record and interact with the comments field.Thanks!

Dear community of people so much smarter than me!I am using Airtable to build a film budget that has a number of fields and formulas that are causing me headaches. Table 1) Budget top sheet (two rollup fields: budget & actuals)Table 2) Budget (above the line and below the line)Table 3) ActualsTable 4) Cashflow forecastCHALLENGES: 1) On the budget - certain line items are subject to fringe (payroll fees, withholdings on a state-by-state basis, admin fees, etc.) and need to be calculated on a per line item basis. This is not consistent across the budget. How to solve for this? 2) From the above - - for things subject to fringes - we need to have a number calculated and roll up to the first table outlined above (the budget top sheet). How best to do this?3) We also need to calculate contingency - which is only calculated on Below the Line costs... how best to delineate this - calculate this - and have the number roll up accurately to the budget top sheet? If you ha

Hi - I am trying to update a forecast in case the field hasn't been updated for over a month. The idea is that if there are no updates, the forecast would lower by 10%. It all looks great, until I have to "Update record", I pull the record ID (dynamic) and added the field "Forecasted" and also make it dynamic. I add the field "Forecasted" and multiply it by 0.9. However, this creates an error. Here are the different versions and the results: "Forecasted"*0.9 --> Error"Forecasted"(0.90) --> Error"Forecasted".9 --> If the original value was $15,000 it shows $150,001 (maybe it thinks I want to move the decimal place?)"Forecasted""Multiply by" --> I created the field "Multiply by" to all equal 0.9 in the data, but whenever I place both of them together, no changes"Forecasted"*"Multiply by" --> Error"Forecasted"10% --> ErrorThis should be simple, the formula is pretty easy, but for some reason I can't get it to work. Can someone please help me? Thanks!

Hi all, I have run into a problem with an automation where I am copying values from some formula fields into fixed fields. I have narrowed the problem down to 2 different fields that halt the automation. Both the formula field and the fixed field I am copying to are formated as decimal with 2 places (x.00). I know this worked before while I was developing it, but now it fails. The error message shown is “fields could not be converted to a string”. I see 2 questions for this topic in the Community, but I can’t see the solution. This is making my head explode, so I would appreciate any help you can provide.

Hello,I'm trying to create a mapping using IF and OR statement, in order to map a set of values for the 'Status' field to this new formula field.  This formula doesn't cause an errors, but it only partially works.  Does anyone know why this doesn't work?IF({Status} = "Complete",  "Completed",  IF(    OR(      {Status} = "Low Risk",      {Status} = "Candidate"    ),    "On track",    IF(      OR(        {Status} = "Medium Risk",        {Status} = "High Risk",      ),      "At risk",      IF(        OR(          {Status} = "New",          {Status} = "Needs Investigation",          {Status} = "Need More Info",          {Status} = "Under Review",          {Stat

I have a field that can at times have existing linked records inside them. I have an automation that when a record matches conditions will input a linked record to that same field. The issue I am running in to is that it replaces the existing linked records in there. I tried doing a dynamic input on the automation to include the existing linked records then separating with a comma, but it fails when testing. Any idea how I can keep existing, but add a new linked record in that same field with the automation?

Hi All,I'm trying to set up a resource tracker using the summarise function within the timeline view.In short, I want to be able take the days associated with a task and spread these across the length of the task. So if a task takes 20 hours and the task length is a week, then the summarise function would say 4 hours for each day and would group accordingly dependent on the scale we were looking at. I'll be grouping by individual, so want to be able to get this value summed across multiple tasks. This must be what the system is doing under the utilisation function, as it'll this to compare the available days to create the percentage, but I don't seem to be able to get it to work. When I go to summarise, and go to sum, it just shows me the total number of hours and doesn't spread the amount across the days. Crucially I don't want the percentage of available time used, I just want the number of hours themselves.  Thanks in advance!  

Hello, I am looking to build automation.I have 2 tables: Task and Sub Task (both are linked). If a subtask is created under the task record, then the project selected on the task should be auto-populated in the subtask project field related to the specific task. Thanks in advance!

HiI am trying to use below code (Google Apps Script) to get data from Airtable. The fetch request succeeds but the fields are returned as text [Object]. I am not able to see actual data. However the request works from other HTTP clients like Bruno.I have observed another issue. The code with small change marked below used to return data perfectly till couple of days ago but suddenly started throwing error 422. Hence I made below change and the result is missing data.Even GET method results same.Please suggest how this can be resolved as this is a show stopper.Currently the result is like below{ id: 'recrR654MViYPpGG5', createdTime: '2024-01-30T10:38:29.000Z', fields: [Object] }My code is as belowlet invoicenumin = "EI000002"const scriptProperties = PropertiesService.getScriptProperties();airdbKey = scriptProperties.getProperty('airdbkey')const fieldObj = ["quantity","unitprice","lineamount","itemdescription"]let filter = "{invoicenum} = " + '\''+invoicenumin +'\''const atdata = {//"rec

I gave access to a couple of people who are actually my clients to a database I designed for them.I want to know what is the exact charge for those licenses / users so I can charge them for those expenses.

I have a payment tracking table. It has fields that are Original Cost, Variable Cost, and Fields for each month(Jan - Dec): Formula Field). The original cost is linked from another table. If the user does not provide any value to Variable cost, The original cost value will be split into 12 months in respective fields for each month. Otherwise Variable cost value will be split for each month. But my requirement is User can add the cost for each month manually if the client has paid a different amount for each month So that we can calculate the balance amount for the rest of the month.

Hey Airtable Community!I have a problem that's been bugging me for some time and I can't seem to solve it, so I decided to ask for your help.I have an automation on Make.com that pulls data from my bank account, looks for transactions by [transactionId] in my Airtable base and, if not present, adds a new record. The problem though is that the filter formula I'm using in my API call sometimes works and sometimes doesn't.What I mean is when I perform tests, everything runs fine and after a few days the formula stops working - it doesn't identify correctly the records that are already in the the table and adds them again, effectively duplicating existing records. When I trigger the Airtable API call manually, using the [transactionId] field with filterByformula, it returns records correctly, but when it is executed in the workflow, it doesn't work.This is the formula in the API call I'm using: FIND("<transactionId>", {transactionId})=1Any help or guidance about what might be ca

Hi,I'm evaluating if I can user Airtable for a Job Requisition Approval process.Hiring manager fills out form for new vacancy  (done)New records ends up in table (done)Boss of hiring manager get's email notification (done)email includes a link to a form showing the recordset data and a approve/disapprove choice (not done)I don't get how I can do 4. Any ideas?ThxMarvin

Hi everyone, I'm a beginner at airtable automation (so excuse the novice question) - I'm trying to figure out how to set up an automation to send an email with attachment when a new record is created. Same attachment will be going to all emails. More info: 1. User fills out a form on website with email address. 2. New record is created in Airtable table "Contacts" with the email address3. I think this record then needs to be updated to include the attachment (unsure how to do this) so that it can be attached in the email automationAny help would be greatly appreciated 🙂 

I'm writing to inquire if it's possible, either through an extension or natively, to track whether an email sent via automation has been opened or not.