Automations

At this time, I’m purely using automations to copy text fields (usually a record ID) into a linked relational field to connect tables together. I’m wondering if there’s a faster way to do it so that I can avoid issues with the app running alongside my database. When a user clicks a button in my app, the data on the next screen can only load after the automation has executed. If that’s 5-15 seconds, the user will usually click through to a screen with the wrong data. If I put a timer on the button, I’d have to pick an arbitrary amount of time such as 10-15 seconds to make sure the data loads in time, which would be a while for the app users to wait. Quick automated copy-paste actions would be really helpful for app development.

Hi everyone, I have a table where I store event proposals, and I would like to make a weekly digest email about it. With formulas, I made a view that is filled with records every week with the past week’s proposals. I want to send this data in an email using automation. For the trigger event, I choose “When record enters a view” and it works fine. But whenever I test it, it only sends the records from the first row, though I have more than 20. Is there a way to send multiple records from a view? Thanks in advance!

I have a table with things such as company website, contact name, contact email. However, the contact name will change every year and I was wondering if we have a form submission with say www.123.com, John Smith, test@123 this is already in the table, if next year a new form is submitted with www.123.com, Jane Doe, jane@123, is there any way to just update the name and email while keeping all forms the same?

Hi, Automation actions doesn’t support Google Docs. Does anyone know if this action will be supported in the future.? Thanks Ariel

Hello everyone. Is it possible to use node modules for airtable script of automation? I’d like to use firebase sdk for it. And is there anything like firebase cloud functions?

Hello, I’m an Airtable novice. We have Table with existing records. I’d like to create a Form view that allows users to add an attachment to an existing record. Someone from Airtable’s helpdesk said it may be possible by creating an Automation, but I can’t figure out how to do it. Any advice? Thanks in advance for your support! Steve

Hi, I have been unable to delete an automation after setting it up. Since it was live , I changed the base to something unconnected. Despite that the emails were sent when the event occurred. ! The automation cannot be made off for it to be deleted. Any guidance to kill the automation would be very useful. Screenshot 2020-10-11 at 5.23.35 PM|462x500

I am setting up an automated email to let an external team know there is now work for them in their system. I can get the email to send based on the trigger event. My issue is with adding dynamic fields. When I click the blue plus in the message or subject line, My automation screen goes blank. Don’t get any drop downs to select fields. Am I missing a system update or is there something else going on I need to look at?

This new automation feature is amazing! Finally we can automate our task workflow as projects move through different phases. This is a real time saver. Just wondering if there is a way to set a due date on a task for the day after the automation runs. Anyone have any ideas?

Hi there, I have a communications calendar that I’m trying to have automate some email sends through the Gmail automation. I have my emails on that table as a lookup field, but the automation isn’t recognizing it as an email address so it’s failing the test. Is there a formula that will basically copy what’s being looked up and just format properly so that it’s an email address? Thank you for your help! Amy

Hello everyone! I am trying to build an ATS (Applicant Tracking System) using AirTable. I basically have a Candidates table, a Companies table and a Candidate_Company table that links a candidate to a company including other infos such as the recruitment step of the candidate in the company. Whenever a new candidate is created, I’d like to automatically add rows in the Candidate_Company with the newly created candidate id and the id of all the companies. Same when I add a new company so it automatically add rows in the Candidate_Company with the newly created company id and the id of all the candidates. From what I’ve understand so far, Automations alone won’t be able to do that, it looks like I’ll have to combine Automations and Scripts, am I right? Do you have any article or tutorial that could give me some hints on how to proceed? Thank you! :slightly_smiling_face:

Hello! My setup is : two tables fisrt is made with my participants second is made of my categories (event A, event B,…) I am looking for updating the number of participants recorded in my first table in each event that are in my second table. So far, I could compute the total number of participant by event in table 2, but I cannot find out how to update this calculation while a new record is occuring. Because automation Update record replace the value : it seems impossible to append a record, nor to use a variable like “ALL RECORDS” (for example). How can I manage this issue ? Thank you !

I think there’s a glitch in the Google Sheets automation. I set up this automation and the data is showing up in completely random columns on my Google Sheet. I’ve double checked and I mapped the columns correctly. Anyone else dealt with this?

This is driving me slightyl potty. I have a table which records staff absence meeting outcomes. It links to the individuals main staff record though a link to another record column. The staff absence records have a check box - which when ticked should trigger an email automaiton. I’ve set the ‘when a record is updtaed’ trigger no issues. I’ve linked gmail account. Settign the email to send though is causing me pain. The ‘To’ feild - blue ‘+’ click on ‘record form step 1’ - continue. All the record fields appear (is field the correct word - the columns in the table I mean) so when I then click on the linked record I expect a black feild values arrow to appear so I can selct the feild that contains the email address in the linked record. But what actually appears is another continue whcih leads to a drop down with ‘list of properites <>length’ and make a new list of <>ID <>Name. Tried using an extra lookup field in the staff absecne tabl

hello, i want to copy my first field to second field using automation as shown in image below. any help please? my automation’s trigger is “when a record is created” and action is “Update record” i want to update my second field with my first field’s value

Hello humans who I hope can help! I successfully set up a Slack message automation on to one view/action, but as I try to replicate that automation, I’m getting an error in testing. The trigger is working fine, but if I add any Record lookup into the message, I get a testing error that reads: “Message” refers to a trigger or action that does not exist. Here’s what it looks like: And I have no clue what could be wrong. Help?

Hi! I am trying to set up an automation so that when we update the record, an email is sent out to a client with the updated notes. However, when I use the date link in the Automation, the email test comes back with “2020-10-30T18:04:00.000Z” as opposed to the US format (10/30/2020 at 6 pm). Am I missing something that is causing this to come out this way?

Hi, I’m trying to create automations - that an email is sent when a record has a certain status. What I’d like to do is include certain fields in the email, so that the email includes, for example, a records name. Ideas?

I am trying to set up a project management portal. I have two tables, projects and tasks. When I update the status of a project, I want to create a task in the tasks table, and set the due date of the task ahead one week from today. All is well until I get to entering the value for the due date field. I can’t seem to get it to resolve functions. As a test, tried to use TODAY() in the textbox of my field in the automation, but when I trigger it, the “runs” section claims it errors out with: Field “Due” cannot accept the provided value: Could not convert string to date. So it is trying to convert the string “TODAY()” to a date. I’ve tried {TODAY()} and =TODAY() with no success. Am I missing something or is this impossible? The only thing I can think of as a dirty workaround is to create a new formula field in the projects table that does something like DATEADD(TODAY(), 7, “days”), then reference this field when setting the value of “due” in my automatio

Hi, I’m trying to create an automation that will 1) create a new record in table A when a record is created in table B, and 2) add table B’s primary field as a linked field in table A. I added the linked field in step 2 using the blue +, starting with the action in step 1 and choosing a property in table B. But I only get as far as a new record in A- the linked field is empty.

Will I have any issues if I create an automation that runs a script when a record is updated and I update say 5,000 records at once via pasting updated information in a field?

Hi all – I’m in the process of creating an automation, and realized I needed to add some additional columns to the original airtable view to work the way I wanted. It doesn’t seem like there is a way to “refresh” the table view to pull in new columns. Is this true or am I just missing it? Otherwise, I’ll have to delete my automation in progress and start over, I’m guessing. TIA for any input! :slightly_smiling_face:

Hi - I set up an automation to trigger off when a new row is created in Google Sheets. I tried a test with a new row inserted into the middle of the existing data – and it seems that the automation isn’t picking that up. Is this an error I can fix or just by design? If it’s only going to pull the last row added, that won’t work for a number of my use cases for this particular automation. Thanks in advance for your help.

once an Action is selected, it can’t be deleted. The only way to fix it is to delete everything and start over (keeping the Trigger alone is not much use). Hoping this is on the roadmap for urgently needed fixes.

I’m running into an issue in automations in multiple ways. Ultimately I’m trying to have an email sent to a list of collaborators that are listed in various collaborator fields when a certain condition is met. One of those fields will always be filled but not all of them. When all three are filled, I don’t have any issues but when just one is empty, the automation fails to construct that element. I tried creating an automation that would essentially copy any collaborators from the other two fields into the third but that also has issues when any one of them are blank. The idea is a student behavioral tracker. One staff submits the issue (the “Submitter” collaborator field always filled with one staff member), other staff members may be “involved” (the “Additional Staff Involved” collaborator field which could be empty), and still others could be notified but are not involved (the “Staff to notify” collaborator field). I’d like all collaborators in any one of the