Base Design

HI GuysI was very specific in the question subject for a reason that anyone reading this will nod, say "oh, that" and cry into a coffee. Im at the final step of a looooong loop of data, and I need to now put multiple public attachments into a single attachment field in Airtable. I cant use Make for this, has to be Zapier. And i need to turn a simple array into a complex array so that the attachment field doesnt overwrite.Also, a huge thank you to @scottsworld for giving me a lot of the knowledge that got me this far without jumping off a cliffAnyone know how to do this? I have the public URL's (that was another adventure) and the data, now I just need to make it work. Picture tax - a cat, searching a map. This work we are doing is for a cat charity and you all like cats. I mean, who doesnt .

I have a CRM database with a table called Companies. These Companies have columns that are linked to different tables called Country and Sector. I would like to create a new table, a Market Matrix of sorts, that automatically rolls up the companies in Country A + Sector B, which would also include notes and different properties on the country/sector in question. What is the best way to accomplish this? Thank you in advance! I'm relatively new to this so any help most appreciated. 

Hi All,I'm trying to set up a resource tracker using the summarise function within the timeline view.In short, I want to be able take the days associated with a task and spread these across the length of the task. So if a task takes 20 hours and the task length is a week, then the summarise function would say 4 hours for each day and would group accordingly dependent on the scale we were looking at. I'll be grouping by individual, so want to be able to get this value summed across multiple tasks. This must be what the system is doing under the utilisation function, as it'll this to compare the available days to create the percentage, but I don't seem to be able to get it to work. When I go to summarise, and go to sum, it just shows me the total number of hours and doesn't spread the amount across the days. Crucially I don't want the percentage of available time used, I just want the number of hours themselves. Thanks in advance!

I have a table which has the entire organization list of Key results. It does identify each Business Unit. I have another table where I have a list of projects (in the same base). I want to have a field with the projects where the person entering the data can a select the key result this project is associated with but I do not want the entire list of key results to show up, only the key results from that business unit. Is that possible?   

Hello all. I'm new to Airtable and I have been charged with setting up project and task management for our team. We have a team of about 10 with multiple projects and tasks that are randomly assigned based on availability and skill level. Each project has a timeline with tasks, start and end date, status and assignee. The assignee can have multiple tasks on multiple projects at any given time. My question is, do I create one base with each project as the master table or do I create a separate base for each project and sync the tasks, assignee and status. I need to have a calendar view for each assignee with all of their upcoming task due dates and ideally an overall calendar view for the team director who can see all upcoming tasks, due dates, etc. We also want to share the status with groups outside our team for each project, so the outside team can see the status of tasks and overall project status.There is another wrinkle in that help desk tickets also create tasks that are ass

I used AI for one of my columns type long text. Is there a fast way to generate all rows other than clicking generate button manually?I tried to drag the bottom right of one cell down to the last row but nothing happened 

In actual databases, I can explicitly define which table holds the linked column, e.g., Table A has a foreign key field to Table B. So, if I look directly at Table B by itself, I wouldn't know that it has a relationship with Table A. But that's okay, because Table B isn't supposed to hold that information itself.But in Airtable, I noticed that when I put a linked field in Table A to Table B, instantly that field also appears in Table B. While that's very useful and helpful to understand the bigger picture of how things are interconnected, now I no longer know which table was the original one that established that relationship.The purpose that I need to know this is to transform an Airtable base into an SQL database schema, so I need to know the "native" fields of each table. Any tips, or anything I missed?

My client is a midsize construction subcontractor. I built a CRM that tracks invitations to bid on projects that my client receives from general contractors (GCs). They typically receive multiple requests to bid on a single project because multiple GCs are all bidding to win the same project. All of these GCs would use my client to perform the work, however, only 1 GC can win a particular project.The current CRM requires the sales team to create a new record each time a GC invites my client to bid on a project. The database is set up with a company table and a contact table that are both linked to each invitation to bid. This allows me to create summary statistics like win rate / GC. There are numerous other fields for each bid opportunity like that are the same across multiple invitations to bid such as what is the physical location of the project and what type of location is the project (ex Retail building).The team is complaining about performing duplicate data entry & updating

Seems like I did this in a past life, but I can't find it  now.Just want to import or past selections from excel or CSV as options for single select field.Thanks for all help!

I found a great Airtable template but I can't for the life of me figure out how to get that template into my existing base. I get it that I can sync and then remove the sync, but the reason the template is so cool is because of the multiple tables, views and interfaces.Am I right that I would have to sync each table in the template to my base and then edit to get all of the configurations, like views and interfaces?I also understand that I can make a copy of the template and sync my existing tables to this new base and then delete the old one, but this means that all of the links I've shared out will no longer work, which leads to frustration and less uptake of the toolIf I understand this right, templates are designed only for when you're starting a brand new base and not good for adding to existing bases. Is this correct? I feel like I'm missing something! ETA: I see this feedback from 2017 but I'm only the 3rd person to upvote it in 7 years. Is this really not possibl

I'm having difficulties understanding how to link these two tables and would appreciate a little help.Table 1 called "Products" looks a bit like this:MakeLineModelTypeDellLatitude123LaptopDellOptiplex3231DesktopHPProbookA34LaptopAll the fields are Single Text except Type which is Single SelectThen I have another table called 'Processes' with only two fieldsTypeProcessLaptopBox AssemblyLaptopScreen ManufactureLaptopPSU TestingDesktopBox AssemblyDesktopCase PaintDesktopPSU TestingOn the Product Table, I'd like it to "lookup" the selected product type and complete a field containing all of the processes.TypeProcessLaptopBox Assembly, Screen Manufacture, PSU TestingDesktopBox Assembly, Case Paint, PSU TestingI'm having trouble understanding how to set this up. Any ideas?

I have just started working in airtable and want to make a base for my highschools National honor society to start up a virtual online tutoring service but I am having problems with designing the forms for submission. Currently I have a tutoring sessions table, students table and tutor tables. I want to make a form that allows a student to input their name and email that will go as a record in the student table then link itself to a record in the tutoring sessions table that will have the date and time they want the session that the student will also input in the same form. Is this possible? Also I need some help on designing a way to make it so that existing students don't have to input their name for every form submission and just find it since we already have their names so I can do better tracking on the data. How could I do that as well? 

Is there a way to disable download button that appears below images in gallery view? I have attached screenshot.

Hello,I would like to know if there is a way to automatically use the same colors for single select and multi select options for cohesion and ease of viewing.For example:1. If I have a survey, all Yes/No questions will automatically make 'Yes' chips green and 'No' chips red.2. If I have several multi-select questions with answer options 'Strongly agree, Agree, Disagree, Strongly disagree' I can Strongly agree - color green, Agree - pale green,  Disagree - orange,  Strongly disagree - Red Thanks! 

I have to create a report over a period of time where i have an initial set and every month a new file will be shared where soem rows would be dleetd and some new will be added. How can i create a report of how many rows got added, which got deleted and also update the base file to mark the rows deleted

Hi allI am setting up my product SKUs and need some help to ensure that external users will find matches when searching on front end.I have the following fields; Product SKU IDWidthThicknessGradeConditionTreatmentProfileLength Product Description (all these together)Product Category (for filtering purposes when buyer searching for products) I want all these to be filters so that buyers can search to find results representative of the fields.I want results to appear if I'm searching under Product Description for products in different formats (e.g. searching by Grade before Width) or including/excluding spaces (e.g. 50x25 vs 50 x 25). -Please advise how I can make this happen and if needs to be seperate tables for each filter (e.g. one table for width, one for thickness etc) or if I should have all these filters in one table with multiple fields. -Also do you know if Softr is any better for Search Functionality than Airtable as I cant get matches in Airtable unle

I am currently in the process of using Airtable to build a new shipping schedule. I have grid view set up so it is grouped by delivery date because it is very important for management to be able to quickly see how many pools are scheduled to ship out on any given day. The problem is that when an order is canceled, it still appears in the count. Is there any way to exclude certain records from being included in that count? Thank you.

I saw this video on using air table for schools, and tried to copy the design she talked through at the end - but since it was all in groups and I am pretty new to air table, I couldn't get the automations to work, or see how the grade and assignment tables were actually set up.Does anyone have a base design for recording assignments and grades for students - something where once the assignment is created student record lines are automatically created for the students in that assignment's class  in the grades table for scoring data to just be added?This is the podcast I watched and really failed to imitate - https://www.youtube.com/live/Z3vdf9INifY from 46 minutes onwards. 

Hi,  I am very new to AirTable but have a lot of relational DB experience years ago, using first dBase, then MS Access.  I am working on a simple project for my golf club that calls out for a RDB solution.  I have started learning AT, but am stuck at a very basic level. Can anyone please advise?  I have read countless posts and watched videos and I somehow feel I am missing something very basic.Here is the problem simplified down to the most basic level.  I have two tables, Members and Rounds Played.  The fields in Members are their unique Member ID first, then lots of Member details, like name, address, phones, etc.  Rounds played has three fields.  The first is the Member ID, then the month, and finally the # of rounds played that month.  From my background this is a pretty easy 1 to many relationship, the tables linked by the Member ID.   In my old world, Member ID would be the primary key for the Members Table, but I have learn

HelloI'm looking for some assistance with my base design. I come from a SQLServer background and can do this easy here but not getting the best way to build for AT...The ScenarioI have a list of users and a list of products.  It's collectibles so I want to be able to know what users have what products, and more importantly which don't they have.In SQL I'd just create a UserProduct table and pretty much create a record for every user for every product and just record it there (not hugely scalable I know but not a big issue).In AT I already have the two base tables Users and Products.  I know once I have the base data I can create Got/Not Got views easily but that base table is baffling me - probably over thinking!!!I'm sure it's easy but I'm just not getting itTIAMike

Im trying to build a marketplace of sorts that connects wholesale suppliers to store-fronts, and then in turn to retail customers. I'm just not sure how to do this with linked records.I want to have one base that houses all the information about each supplier as an individual record.I want to have one base that houses all of the information about each store front.I want to have one base that houses all of the information about retail customers who sign up for this service.I want to have one base that acts as a primary product database. This will link the manufacturer / supplier and the store-front through two linked fields for each individual product as its own record.Lastly, I want to have a primary order database so when orders are put in they're created as new records in this base and link the store front, products bought there, and the customers who bought them.That all seems easy enough.Here's where I'm starting to run into some trouble and need some help:When I build the front en

I am trying to design my base in the most efficient way to track my user's performance. I want to track performance per week, as well as in total. There is a table where the users are adding records (not directly into the base, but through a user interface), and those records get basically a grade - A, B, C, D, F (a single select field) and have a field with the user's email. I am struggling to find the best way to wrap all of this data into a new table that tracks the users productivity. I want to know for each user how many As, Bs, Cs, etc they get per week, as well as the total counts of each grade over all of the data. With the totals, I am also hoping to do calculations such as percentage of A's, etc. Anyone have any suggestions on how I could set this up in Airtable in the most optimal way?Thanks!

I am trying to get smarter with base designs and newer feature offerings, however im having trouble balancing risk vs reward.Moving a teams workflow to another base makes great strides in decluttering and simplifying bases for teams. However i am seeing that if i want Source and Target editing in two-way synced tables, i can only do so if the permissions are a generic "editors and above" or "creators and above". For example ... i have a field in source table where i am a creator, and i have set this field to allow edits from specific users and i am selected. I then jump over to the target table and try to edit field, and it will not let me. But if i change the source field permissions to all creators or all editors, then the editing works. I am the admin and builder/creator of this workspace, both bases are within this workspace, and i am logged in.Similarly if i choose table permissions to only allow myself to create records and/or delete records. i want this to carry over to tar

I have a base "Inventory and Catalog" to keep track of seed received and varieties. This is the sourceI sync a catalog table to a base "Trials" where data lives about projects. I sync the variety catalog to this base so that users can link varieties into trials and say how much seed they'll use per trial.So i've added a linked record field in the synced catalog table for "trials" and then a field that rolls up how much trialing seed is used per variety. I want the seed used roll up field to then appear back in the inventory and catalog base but can't seem to figure out how to make that happenFor security reasons, I cannot put trials and varieties in the same base because varieties are entered with an external form, and our IT doesn't want that third party to access our trialing information.

Can't seem to find this on the community board, but if it has already been answered - I'd appreciate a link. I have Projects and Subprojects. The latter being the child. So there are a few Subprojects for every Project. On the other hand, I have Project managers. I want to have a "Tasks" table with all the tasks assigned to Project managers. My issue is that I want tasks to be EITHER created related to the Subproject, OR related to the main Project. The same exact relationship issue I encounter is when I have "Payments". A payment can be to a subcontractor - and therefor related to a Subproject. OR a payment can be to a Sales agent who brought the Project - and then it would be to the project. If I create two tables for these (i.e. "Project Tasks" and "Subproject Tasks" or "Project Payments" and "Subproject Payments") then it really just duplicates a lot and it also makes it impossible to create a normal interface to see all tasks assigned to me