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Formulas

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  • 5,939 Topics
  • 18,225 Replies
5939 Topics
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HeavNew Participant
asked in Formulas
Formula to replace an element in a column by another element in another column

Hello, I’m starting on airtable and I can’t find the right formula to perform an operation. I would like to extract the link in the second column IMAGE to insert it at the planned location in the third column JSON. Can someone help me with this ? Thank you :slightly_smiling_face:

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Meagan_CaesarKnown Participant
posted in Formulas
Nested IF AND with IS_BEFORE & IS_AFTER for School Term Dates

Hi Community, I’m really hoping someone can help me with this, as I’ve tried so many different ways to get it to work and read so many different scenarios that don’t quite fit mine, that I’m now totally muddled and have no idea why it’s not working. I’m trying to have a formula field that looks at the date in the {Date & Time} field of an event and determines which school term or holidays (Australia) the event falls into. The end goal is to then be able to group the events by this formula column. Originally I tried a SWITCH formula, but I couldn’t figure out how to add in the DATETIME_PARSE, so I’ve changed to nested IFs, so it is quite long, but I would really, really appreciate any suggestions as to why it might not be working. Also, if the date doesn’t fall into any of the date ranges, I want the cell to be blank. Thanks so much in advance! `IF( {Date & Time}, IF( AND( IS_AFTER({Date & Time}, DATETIME_PARSE(‘06/02/22’, ‘DD/MM/YY’)), IS_BEFORE({Date & Time}, DATETIME_

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Kamille_Parks11
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Svenja_RossigNew Participant
asked in Formulas
How to show which tasks are completed and which open in linked column?

Hello :slightly_smiling_face: I have created two tables, one with projects and one with tasks which link to the projects. In the projects table I have the tasks shown as well, but I’d like the tasks to show up as “Task1✅”, “Task2❌” - depending on completed or not, which will be determined in the task table. I know I can’t override a linked column, but I wanna know how I can adjust the formula in the tasks table, if I want the Task name to update according to the checkbox done/not done. I tried various formulas from a past thread (IF({Completed}, “ :heavy_check_mark: ”, “ :x: ”) & " " & {Name}) but they never seemed to work… Anyone got an idea? :slightly_smiling_face:

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AnxiousInspiring
asked in Formulas
Extracting dropdown menu items and formatting them for export

Notice: I am on a free plan and do not have access to any paid tools by Airtable or another company. I am trying to export airtable data in a csv. The place I am importing to cannot recognize “drop down” menu options. I need to extract about 100 dropdown menu options* and format them thusly in a “text” field ["value1", "value2"] *When I mention options I am talking about all the options in the dropdown menu, not just the ones selected and displayed. I don’t know if this is possible, but if anyone knows a workaround that would be awesome. It would save me the hassle of having to type them all out with that formatting. :dizzy_face:

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AnxiousInspiring
asked in Formulas
Formatting multiple choice dropdown menu with a formula

So I have a multi-select field that has about 50 or so options. I want to take those options and surround them with quotation marks, separated by a comma. I tried using the SUBSTITUTE, but I couldn’t get it to work the way I wanted without duplicating the field a few times. I did something similar to below, but now I have three extra columns in my table…heh. SUBSTITUTE({Calculation},", ",",\\"") I am wanting to take this: and turn it into this: [“Pet Doll”,“Chubby”,“Child”,“Wings”,“Horns”,“Round Face”,“Pointed Ears”] Complete with brackets on each end. How would I go about doing this? I don’t know if scripting will work because I’m trying to import my airtable into another service and in order for those choices to be recognized as tags, they have to be formatted as you see above. So the field has to have that data in it. I have hundreds and hundreds of rows, so doing it by hand is not an option.

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Manny_VergaraInspiring
posted in Formulas
Recurring Monthly Due Date Formula Help

I have the following functioning formula set up to generate a MM/DD/YYYY response based on the input from a number in the {Day of Month Due} column: IF( {Day of Month Due}, DATETIME_PARSE( DATETIME_FORMAT( TODAY(), ‘M’ ) & “/” & {Day of Month Due} & “/” & DATETIME_FORMAT( TODAY(), 'YYYY' ), ‘L’ ) ) Result: My goal is to make the formula generate the following month’s due date once the due date has passed. For example: If the {Day of Month Due} is 25, then the due date is 5/25/2022. Then, once the calendar date reaches 5/26/2022, I’d like for the formula to show 6/25/2022. If anyone can give me some guidance on how to create this, that’d be great! Thanks in advance.

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kuovonne
Nico_De_Ceulaer
Nico_De_CeulaerParticipating Frequently
asked in Formulas
Detect formula error

I have a single select field, and a rollup field which contains a formula that references the single select field. Now I remove 1 option from the single select field. The formula of the rollup field is now broken because it references this deleted select option. Airtable did not stop me from removing that select option (although it warned me about the dangers of me deleting the option). Airtable does show that the rollup formula is now broken by adding a red indicator to the field. The problem I have is that the two fields where in different tables, so it took me quite some time before I noticed the problem. So here comes the question: is there a way to get a list of broken fields in a base? Either through the web UI or through the Airtable API? That way, I could query this once in a while to verify nothing is broken.

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Jon_PedersenNew Participant
asked in Formulas
Troubleshooting Nested If formula (formula keep getting deleted)

Hi Community, I’m having trouble creating a nested if statement, where the condition is to identify two options from the field “Financial End Year Date” (single select field), and return two different values (for ‘December 31’ data - return ‘8/15/2022’, and for ‘March 31’ data - return ‘11/15/2022’, and if neither, return ‘4/30/2022’. The nested if formula I created and tried is as below: IF({Financial End Year Date}=“December 31”,“8/15”&"/"&YEAR(NOW()),{Financial End Year Date}=“March 31”,“11/15”&"/"&YEAR(NOW()),“4/30”&"/"&YEAR(NOW())) When I run this formula, the field shows either “8/15/2022” or “true”, where the “true” should instead be “11/15/2022”. For the ‘neither’ options, it returns a blank cell. What’s more confusing is, after I save the formula and click the configuration again, the formula is automatically corrected to below: IF({Financial End Year Date}=“December 31”,“8/15”&"/"&YEAR(NOW()),{Financial End Year Date}=“March 31”) Could anyo

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Sharon_RenoldNew Participant
posted in Formulas
Using an IF clause for only the first occurence

Hey there! I’m massively hitting a wall with something that might take a script? I’m creating a Production Planner/Tracker for a YT Channel and want to have a formula that spits out the current date & time of when the {Production Status} is changed to “Post-Production” so that I have a {Post-Prod. Start Date}. That worked fine with: IF({Project Status} = "Post-Production",LAST_MODIFIED_TIME(), BLANK()) The problem comes when I have to switch the {Production Status} to “On Hold” or “Complete”. It obviously removes the {Post Prod. Start Date} Value. And in the case of “On Hold” it will then go on to replace it with a new date and time if/when the project gets set back to “Post-Production”. So my question I guess is, how do I get the formula to only run the first time around - or what other work-around is there? I hope this makes sense :open_mouth: Thanks in advance! Sharon

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Matej_MudrikKnown Participant
asked in Formulas
Need help with IF AND in formula :(

hello, i am trying to do some basic count using formula (i think its basic). there are 5 columns (named “name”,“rozmer1_cm”,“rozmer2_cm”,rozmer3_cm" and “vaha_kg”) what i want to do is formula, which will get those results: if all “rozmerX” < 50 and vaha_kg * 1000 <250, than its “M1” have found it to make it this way: which is working fine. BUT than i need to do if all “rozmerX” < 50 and vaha_kg * 1000 >250 and <=500, than its “M2” there are many other conditions, but i cannot go over the condition “vaha_kg*1000 >250 and <=500” have read the basics of formula, but i cannot apply it to my case (i know, its stupid). Thanks for kicking in right direction :slightly_smiling_face:

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kuovonne
Doug_Gregan
Doug_GreganKnown Participant
posted in Formulas
Need quick assist with TIME_ZONE

Hello, I have a big favor to ask, which is basically, can someone help fix this formula? I am creating a Yes/No flag to display content using the TODAY() function, but I need it to determine TODAY() by Eastern Standard Time. This is what I have and its not working… IF(SET_TIMEZONE(TODAY(), ‘America/New_York’) = {Prayer Point Date}, “Yes”, “No”) The conditional piece works great, it’s the TIME_ZONE that’s a bust. All help is appreciated.

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Doug_Gregan
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111230New Participant
posted in Formulas
Extract all (URL) from Rich Text

Hello! I have a Blogs with urls like: Some text (https://www.example.com Example Link) some text And i need extract all links from each blog Regex blowed my mind, so i here to ask help. Help me please

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ScottWorld
Dillon_O
Dillon_OParticipating Frequently
posted in Formulas
Lat/Long Lookup/Rollup Question

Greetings from a first time poster! First off, thank you to anyone who might be able to help. I’d provide examples, but I think the question itself is pretty straightforward. Thank you to anyone who can provide direction on this. In one table I have a few thousand records that represent segments of a pipeline. I have the latitude and longitude for both ends of the pipe (upstream “US” and downstream “DS”), as well as the average of both (6 columns). In another table I have a form setup that would represent crossings of said pipe, and it includes a latitude and longitude column as well. I want to setup a rollup or look-up column that provides the record (or records) from the first table that fall within a tolerance zone from the latitude/longitude entered from the form (0.5 x average difference between US & DS Lat/Long, respectively). This is what the source table (1st table) looks like This is what the Form table would look like, including what I’d like to see the outcome look

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Tender_TeamNew Participant
asked in Formulas
Follow-up Status

Hey everyone! I had help with a formula not too long ago, and I’ve simply tweaked it to apply to other tables… but as of now, I’m not getting the results I need. Here’s the formula: IF( {Date}, IF( Date > TODAY(), IF( DATETIME_DIFF(Date, TODAY(), "days") <= 30, "30 days", "1 month", IF( DATETIME_DIFF({Date}, TODAY(), "days") <= 180, "180 days", "6 months" ) ), "Send 6 month status check email" ), "Send 30 day status check email" ) Every status is showing as “Send 6 month status check email” even if it’s within 30-days. Help? And can anyone offer resources for the clueless when it comes to building formulas (outside of the Airtable cheat sheet)? I would definitely appreciate the help.

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GraciasNew Participant
posted in Formulas
How to get Extension Name from File (Attachment Name)

I have multiple Files in my Airtable. I want a Column for the Extension of Files. Extensions are .Docx, .Xlxs, .PDF, .AI and Multiple Other. I did use the Trim Formula but its not working too well for me. Please help.

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H_FNew Participant
posted in Formulas
Conditional Autonumber? Help!?

Hi, thanks for any help anyone can give, I feel like my head is going to explode. Essentially what I’m attempting to do is have an autonumber generate based on the project it is linked to. I am tracking forms that come in from different projects within the same table. I need it to work so that If a record is associated with ‘Project 1’ it will generate the next number associated with ‘Project 1’ and if I then create a record associated with Project 2 it won’t carry on from the number generated from the ‘Project 1’ recorded created. I feel like im explaining this so badly, so if anyone needs further clarification I’m happy to give it. I’m an intermediate user concerning Airtable but this is just baffling me completely!

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Hamlin_Krewson2
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Henry_FarkasNew Participant
posted in Formulas
How to create dynamic aggregate query?

Dear Community! I’m fairly new to airtable, so please bear with me :slightly_smiling_face: I’m trying to pull some aggregated data into a new table. Receipts are tracked into a table “Expenses” with a field for the amount, a field for the name of the person who made the expense and a field for the payment method (cash, bank transfer, paypal, etc.) - amongst other fields not related to my problem. Now I would like to get the sums of amounts aggregated by person and payment method. With SQL I’d run “SELECT person, method, SUM(amount) FROM expenses GROUP BY person, method” Ideally the table with the aggregated data is updated dynamically when rows are appended to the expenses table. I’m aware of the possibility to create a view that does exactly what the SQL query does. However, I need to append the queried data with additional fields. Any help on this is greatly appreciated. Best regards Henry

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ScottWorld
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Cheryl_RaeInspiring
asked in Formulas
What is the formula to extract longitude and latitude from a googlemaps address

Here is my example address: https://www.google. com/maps/place/42+Nayland+Street,+Sumner,+Christchurch+8081,+New+Zealand/@-43.570045,172.7595125,17z/data=!3m1!4b1!4m5!3m4!1s0x6d32282318638d65:0xdbd8ceb7acf3afba!8m2!3d-43.570045!4d172.7595125 What I need to extract from over 350 records is this: @-43.570045,172.7595125, I was thinking i could take out everything before and after this showing up in the address but all longitudes and latitudes are different so I thought I could say maybe (?) I want to keep everything between the @ and the second comma. thanks in advance!!!

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Linna_SimNew Participant
posted in Formulas
Prefilled Formla Error

Hi team, I’m attempting to prefill my email field question, and for some reason, the below formula returns #error when I include it, but when I remove the email field formula, all other prefilled data works. Is there a mistake in my formula? Is this due to the fact that the prefilled data is a lookup from another column tab rather than an actual field entry? My Formula: CONCATENATE({Form Response (GC’s Form Requests)},’?prefill_Customer=’,ENCODE_URL_COMPONENT({Customer}),’&prefill_ProjectID=’, ENCODE_URL_COMPONENT({ProjectID}),’&prefill_Bath+Type=’, ENCODE_URL_COMPONENT({Bath Type}),’&prefill_Your+Firm+Name=’, ENCODE_URL_COMPONENT({Assigned GC}),’&prefill_Primary+Email+Address=’, ENCODE_URL_COMPONENT({Email}),’&prefill_ParentRecordID=’,{Main Record ID}) Thank you in advance!

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ScottWorld
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Ahmed_ElagamiKnown Participant
posted in Formulas
Remaining Days between a release date and End of Year , Remaining Days between year start and End Date

Hi Folks, I hope you guys are having a great time. I am working on a localization budget for a client , and they process payment per Episode not per title. a title could start in 2021 and end in 2022, so we should process this in 2 separate times. 1- from release date ( Available field ) let’s say 1/10/2021 till end year 31/12/2021 ( End of current Year 2- From Start of the new year till the Last episode release date ( available field ) let’s say 18/2/2022 ( End of New Year for last eps date ) We will be able to calculate No of days between the start and end of current year and calculate no of days between start of the new year till the last episode release date . I have added 2 new fields 1- Days before Year start ( should include No of days between the start and end of current year) 2- Days after Year Start ( Should include days between start of the new year till the last episode release date) I will then convert those days against the total days between release and last eps date a

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Christyan_MatosParticipating Frequently
asked in Formulas
Creating an IF statement to return values under certain conditions

I need to create an IF statement that works with the following logic: If the value of column X is less than the value of column Y, it needs to return the value of column X. If the value of column X is greater than the value of column Y, the IF statement needs to subtract the value of column Y by the value of column X. Can someone please help?

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Christoph_BaumeInspiring
asked in Formulas
Automatically calculate order of certain records

Hi there helpful community, I am currently facing the following issue: I have a list of requests from customers that I map to retailers in their area. I successfully calculate the distance between each customer and each retailer using the Google Maps Distance API. Now, I would like to automatically calculate the order of those distances, e.g. 1 = closest; 2 = 2nd closest, etc. I simulated this in the screenshot below. Instead of me assigning those numbers (1-3 in this example), I would like to calculate this automatically for all requests. Do you have any solutions in mind? In Excel this could be achieved by the rank formula I believe…

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Gent_shalaParticipating Frequently
asked in Formulas
Multieplies entries do not calculate accurate cost

Greetings, I’ve created a simple base to calculate my stock (vapes) that i’ve ordered. However i am running into an issue. I have created three tabs (Current Stock, Sales (orders) and Orders from my Supplier). My issue is when i register a sale because when i put the items in product column (multiple records) the price at the “price column” shows only as 1$. If i only put one product then that is fine because the product is linked and the price shows okay but once i put multiple products on a single sale the price always remains the same. Hopefully i was clear enough and i can provide more context, info or pics if needed. Thank you,

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Patricia_HoffmaNew Participant
posted in Formulas
MIN(IF) formula error. Any alternate ways?

I was wondering if anyone could help with my issue. I am trying to get a value in field W MIN from an array of numbers (field: W Unique). But I only need to return the smallest number larger than a given number (field: Thermal MIN). I am using this formula in the field I want to return that number: MIN(IF({W (from LED Performance Data) Rollup (from LED Type grouped by Output)} > {Thermal MIN (W)},{W (from LED Performance Data) Rollup (from LED Type grouped by Output)})) (the formula is entered in the field column (drop-down arrow and select customize field type) The same I need to achieve for the W MAX field comparing the values to the number in the Thermal MAX field. However, it comes back with an Error! and I am not sure why? Here is a screenshot of the columns and values. Any help would be highly appreciated.

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Robert_FarrellNew Participant
posted in Formulas
Is there a way to take the sum from all records in a table and put the total in another table?

I have included screenshots for context. I just want to get the total from the first screenshot to the spot in the second screenshot. Any and all help will be appreciated!

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TheTimeSavingCo

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