Other Questions

We use airtable for managing our contacts. So we were updating some of the names in our Airtable database. We tried to paste in the new title for one contact, and somehow it pasted that text into every single field in the entire database! The undo function doesn’t work, and there are no “snapshots” of the dabs we can roll back to, even though they are supposed to be taken automatically form time to time. We can see in the expanded records that the history is still there, but we can’t find any way to restore the data… Can anyone help?

I’ve read through a number of posts on how to set up attendance tracking, and I haven’t found exactly the solution I’m hoping I can build. What seems to make sense to me is something like this: Student Table: Unique Student ID# | Student Name | Sessions Attended Course Sessions Table: Date of each class meeting | Topic | Assignment | Students who attend Attendance Table: Date/time stamp (collected on student entering class) | Student ID Eventually, I’d like to be able to have them scan a QR code as they enter, but I don’t mind working manually for a while. I mention that just so you won’t think I’m too obsessive for collecting the date/time. I need to be able to record whether each student was On Time (including early), Late, or Absent. It seems to me like I could setup a calculation in the Session table that would check the attendance timestamps and record every student as on time, late, or absent for that session.

Hey All! I’ve been using Timeline View to look at our Project Managers project assignments over time and also use the resource allocation summary to see how their workload is. In the past, when scrolling horizontally through the dates, if a records start date went offscreen, there was an arrow indicator that the record extended beyond the window, and the record text would remain on screen and visible. A couple months ago, something changed and when scrolling the record text doesn’t stick to the left of the window making it really difficult to see what projects I’m looking at in this view depending on the timing. Is this a bug or a setting that I accidentally touched that I can revert? Any help is appreciated as we use this view a lot at our company and it’s been a thorn in our side for some time.

Hi So I have a formula: SET_TIMEZONE(NOW(),‘Europe/London’) This should return the current time in London. However it is out by 1 hour. Currently it is 15:28 but the formula returns 14:28. Is this because airtable is not aware of British Summer Time? Can this be fixed?

Hello hive mind, Do you hate it when someone knows just enough Airtable to want to do something complicated, but not enough Airtable to build it without asking for help? Sorry, I’m about to do this exact annoying thing. :grimacing: I have a zillion bases for grouping/sorting at will, but calculations/rollups/etc are my weak spot, and I haven’t learned interfaces yet. I admit this base is out of my wheelhouse, but I’m determined to learn in order to help this charity. I am happy to do my own homework once I know what terms I need to look up in order to learn the relevant features. Here’s my context: I am building an inventory base for a pregnancy center non-profit. Everything has to be on the free plan because they have a very slim margin. Each entry will be a category, not individual items, so we can keep it under 1200 entries. I can do whatever is necessary in the base itself, but what the end user (the director) will see is only a form for inventory item

Hello, I’ve used Airpower to import all my product, customer and order information into Airtable. Now I would like to create a form for my wholesale reps to key in new wholesale orders. I see a way to add multiple products from the variant tab. But I don’t see a way in the forms view to allow them to choose products and associate units with those line items. For example, they would order: product 1 - 3 units product 2 - 7 units etc. I’m hoping to create a new order workflow where we can approve these and have them added to our order tab as a draft order, then trigger an invoice sent to the customer and rep. Thanks in advance.

Hi All, I am new to connecting AirTable to Power Query using API. I’m able to create a query by using the following parameters: API_KEY BASE_ID TABLE_ID And below is what I use for the query (from AirTable site). This will only pull in one table at a time. How do I pull in multiple tables at a time? Also, I have a column that is a calculation that is pulling in as “list”. Is there a way for it to only pull in as a value or do all associated tables need to be pulled-in? let Pagination = List.Skip(List.Generate( () => [Last_Key = “init”, Counter=0], each [Last_Key] <> null, each [ Last_Key = try if [Counter]<1 then “” else [WebCall][Value][offset] otherwise null, WebCall = try if [Counter]<1 then Json.Document(Web.Contents(“https://api.airtable.com”, [RelativePath="v0/"&amp

Basically, here is my problem. I synced an airtable view to help manage our service providers all over the country. The view contains customer name & city information. Table 1 is synced, so the information is not editable in primary field. Table 1: Primary field is customer name and there are secondary fields for CITY that are also synced from the original Base. Table 2: I need to pull CITY into the primary field for table two and I need it to automatically update whe When onboarding new service providers, I would like to be able to select a “CITY” from a lookup field that corresponds to our “CUSTOMER”. Table 3: Service Provider name & CITY (lookup from Table 1). However, I am having a hard time doing that because every-time I try to look up it keeps showing me the “CUSTOMER NAME” and it does not allow me to select the CITY as an option. I have mutliple customers that are in the same city, so I am simply trying to have an easy way t

I have an Airtable Database with Fieldname (“Expense”) and values. I am trying to write a JS code to query if user input available in this database. Here is what I got so far. Appreciate help in getting the RegexMatch / FilterbyFormula work. Thank you! var Airtable = require('airtable'); var base = new Airtable({apiKey: 'myAPIkey'}).base('myAirtablebase'); var expenseCat = base('Imported table'); //name of the table function matchDemo(airtableField, testString) { console.log(airtableField,testString); // output works correctly "Expense Ikea" const records = base('Imported table').select({filterByFormula:`REGEX_MATCH({${airtableField}},"${testString}")`}).all(); return records; console.log(records); }; matchDemo("Expense", "ikea"); // sample call to check if use input "ikea" is available in the Database

I get checkin and check our dates from an outside source, and need to add hours to the date field in order to set a specific time in a calendar. The date with default time is stored as: 3/6/2020 12:00am the variable for this field is {Start date} I need to add 15 hours to this calendar entry to make the check-in time 3/6/2020 3:00pm I use this formula, in order to be able to have the “15” a variable, I use CONCATENTATE to all for a variable in the future. DATETIME_PARSE( DATETIME_FORMAT( DATEADD({Start date}, CONCATENATE(’+’,15),‘hours’) ,‘M/DD/YYYY h:mm’)) the result of this is… 3/6/2020 3:00am it should be 3:00pm… if I add another 12 hours - + 27h the results are… 3/7/2020 3:00am am I missing something… why can’t I get the time into the pm half of the day?

I have a 4-room B&B, and I’m created a base (“Stats” base) that shows that stats of my B&B (i.e occupancy rate, occupied nights etc). I linked that to a “Bookings” based where there is a separate column for check-in and check-out dates. They’re also linked by month I have a guest who booked from February 26 to March 26. How do I pro-rate that entry so that 3 days will be counted in Feb, and 26 days will be counted in March?

I am new to Airtable. I am on free tier now. I have an extension to run a script - essentially for lookup. I am using a script for lookup as my base needs two conditions for reference and I cannot use the native Lookup functionality. My issue is that the script works perfectly for the first 15 records. The script stops working from record 16 onwards (I have total 29 records currently). To check whether there was anything wrong in records 16-29 that was causing trouble, I copied the base, deleted the first 15 records and ran the script. The script worked perfectly in the copied base on the remaining records (erstwhile record no. 15-29). I am quite perplexed. Can anyone guide me why is this happening. I checked if I had exceed the record limit. The total records across tables in my base adds up to ~600. Thanks in advance for helping

Hi all, lovely to be part of this community :slightly_smiling_face: I’m looking for a way to create badass overview over all of my tasks, from a homescreen base. I would want a simple homebase that shows me what to focus my attention on, pulled from different tables in different bases a) posts and articles that are in a specific phase (pulled from table 1 in base a) b) tasks (pulled from table 2 in base a) c) tasks (pulled from base b t/m infinite) ← my clients have their own base d) trigger reminders from a script i run (pulled from table 3 in base a) Is this doable? Is this the right setup? What with the clients all having their own base and such. Love to hear y our perspective on this. Thanks for you time!

Is there a way to quickly see all of the different values in a field, similar to how you can click to filter on a column in Excel and see all of the possible options (similar to screenshot from Excel below)? As an example, I have a field that is mostly blank but has a few records with varied single line text data. I want to quickly see what those different single line text lines are to see if I want to filter on any of them, but they’re not consistent enough to make it a single select field. For another example, I have a field of various dates and would like to filter by certain dates, but don’t know all of the choices off the top of my head. Is there a way to quickly see the list of choices without creating a separate view or using a pivot table? Again, I could choose a type of ‘single select field’ but it doesn’t organize the dates nicely to see by year/month/day

I got a notice from airtable. my records are over 1200. and I counted all records in each table in 1 base. (1 includes sync table from another base). my detailed questions are below. Is airtable import all records when I sync records from another base even if I filtered some records? Is there any other hidden things I need to know when I count records. I counted all current records and all synced records, but still 100 records difference between my count and airtable count.

Hi. I insert fields left and right in my table. I go about my business. I come back and Airtable has reset the order of the fields clearly into the Create Date order. Which means as i build out my table - and it is a big one! - i have to manually move every single column back to the position i had created it in. There is not bulk move function so this is painful. Additionally, there is no reason for Airtable to do this. IF we are given an Insert Left or Insert Right function it must be because it is recognised that we want This new field in This particular location. So why does it overwrite and default back to create date order? It is driving me nuts. Any workarounds? Oh, also, I found an old topic post where someone suggested that “Because it is a database it does not care about field order(Airtable does not anyway)”. But this is not at all true… a database should not randomly decide to re-order fields and column order EVER. Help! Please and thank

Hello airtable community, I have a query, I would like to know how I can do so that a button can have more than one link when pressing and that activates a pre-filled form. I share images of someone who has been able to do this that I mention. in image 1 it shows that it has the gallery view and below is the button and it is marked when you click on the first button it sends it to the url with the pre-filled form that is marked in image 2, and finally when you click Clicking the following button sends you to another url in image 3 with the pre-filled form. Thank you very much for your time. IMAGE 1 IMAGE 2 IMAGE3

Hi, so I am trying to create something like easy ERP/CRM for creating orders and have one “small” problem with linking multiple values to the table. I have: Table with products and prices Table with companies and their info Table with employes that are linked to specific companies (that works) Table with orders (here I have a problem) In that order I am linking to which company it belongs to (so far so good) But then I want to link one employe that is responsible for it - But only from company that was picked previously. I can’t be mixed from other company. Now I can Link any company to the order and any employe from any other company to the same order. Is there any way how to limit that? Thank you and have a nice day. Matt

Hey guys, I need some help and can’t find de answer for this! I have some projects and tasks, but each one have a kind of “weight” in certain steps, like: When a task is in To Do, it have a weight of 5% When a task is in Doing, it have a weight of 40% When a task is in Validation, it have a weight of 5% When a task is in Done, it have a weight of 50% When I sum all of them, the result is 100% I don’t know if it’s clear. I just want to do something like this /

Hi, I am an old school database developer and have recently discovered Airtable. I am intrigued and have signed up for the free account to try to discover what it’s about and how it all fits together. However, I am gobsmacked that there appears to be no downloads available to study Airtable. I am unable to learn from a screen. Whenever I teach myself new skills I do it by pouring over reference manuals and experimenting - that’s the way I learn. I simply cannot concentrate when some is spouting information at me in a webinar or a training video, clicking on various things instructing you to do this and that with out learning the REASON and UNDERLYING logic behind what you are doing. I also cannot read from the guides displayed onscreen, mainly because you have to keep swapping form the guide to your workspace trying to copy the examples. What I need is a printed manual I can learn from. I am not asking Airtable to provide printed manuals, just PDFs that I

Hi there! I’m having an issue where I can’t add certain multi-select options to a form view that are referenced in another linked table. For example, in one table called “Groups”, there’s a series of options like A,B,C that a group organizer can set. In another table called “Participants”, (linked to Groups), I want the ability to reference those options to be selectable in a form to be filled out by the participants. However, any referenced or linked field does NOT appear as an available field to use in my Participants Table form, even though I can see them in grid view. I’ve tried every formula I can think of. What am I missing, or is there a workaround where I can duplicate data in a referenced column so it becomes “native” to that table and I can put it in a form? Thanks!

Hello, I am tryig to setup automatic CSV import of our product catalog to Airtable. Every morning it should update in case there are changes in prices or stuff. I was able to setup the Make.com (Integromat) scenario to: Get the CSV from FTP Parse the CSV And I can even create new records in airtable sucesfully BUT We use our codes for every product (and it is unique). I amy trying to setup that it will “Create new” record if it doesnt exist and “Update” if it does. I am trying to use “Upsert a Record” in Make.com scenario. But that only let me to pair it with Airtable “Record ID”… which the CSV of course can’t have. Does anyone figured out how to pair the records by OUR id? (which is IN the CSV and also Airtable first column) Thanks! Matt

Hi everyone. Let’s pretend that i have a table with some entries and an external person knows the name of a specific entry that he wants to update (maybe just one field). The table might be populated with colums with name/surname/mail address/phone number, and the external user is able to add an entry by a dedicated Form. Is there a way for an external user (which knows his email) to use this field to update somehow it’s phone number? A possible solution, for instance, is to have a form in which an external user input his mail and a phone number, and if his mail is recorded, the form updates the phone number. Maybe can be a form for another table, and an automation that checks at every new entry if something has to be changed. Is this doable? Thank you in advance.

Hello, I am looking to extract the individual dimensions of an object from a cell that contains them as a LXWXH string. for example, I have a cell that looks like 11’9" X 4’11" X 8’0", and would need those in three different cells as 11’9" | 4’11" | 8’0". Trying to find a formula that would do this for me. Thanks!

I’ve built a Project tracking space in Airtable and I would like it to automatically import my emails pertaining to that project into the project record. Is there a way to do that? Ultimately, I’d like to open the project record and see everything that’s involved with that project, emails, PO’s, Art Files and Client conversations. Right now the Airtable world is totally separate from the email world unless I take the time to copy an email and add it to the Chat of the project record.