Ask the Community

Is there a way to identify how a field was created if it was not created by a person? There is a field that was created but can not identify how it was created. Not sure if a person created it or it was created through an automation erroneously. 

Hello everyone. I am using airtable as a database for participants in programs, and every time a student attends a program, we have to make a new record for them instead of being able to hold all the info in one line. The reason is because if I make the program field a multiple select drop down (which is linked to another sheet with program information), if I group by program, anyone who has multiple programs in their program field will not appear in the group. Is there a smart way around this? At the moment, when students have multiple entries we have a checkbox field for duplicate records. This is inefficient. 

I have a kanban view with 5 columns, day 1 through day 5, for following up with leads. I want to fire off a text message using salesmsg through zapier each time the lead is dragged into the next day column. The issue I'm having is in zapier, it seems that every time I update the lead, regardless of the field, the sms is triggering, sending the message multiple times whereas I just need it to send once.Any help is greatly appreciated!

Requesting some guidance here. I'm new to Airtable and have read some documentation but have not fund any examples similar to my use case. I have a single select data field that I need to convert each selection items to a numeric value that can then be leveraged in a calculated field that will score an item in the table.How can this be done in Airtable?

Trouble with date formula: September 14, 2023 + Coaching=Coaching 2023-09-16T04:00:00.000Z. CONCATENATE({Mtg Type} & ' ' & {date test})The date always comes out wrong in the Concatenation.

Hello, I would like to create an invitation form for a party with 150 people maximum. The first 150 registrants receive an automatic email to confirm their participation and the others an email explaining to them that they are on the waiting list.Each guest can come accompanied by a +1, how do I know when the 150 guests are on the list to create the email automation?Thank you so muchAlex

Hi - I'm looking for help with understanding airtable's automation logic.In my table, I have a formula that takes a few fields and combines them to make a URL. One of those fields (call it "field X") is initially blank until a webhook later updates it. Additionally, I have an automation set up to trigger once field X is no longer blank (i.e. the webhook updated field X). This automation sends out an email with the URL in it, assuming that the URL was updated to include field XQuestion is, does this create a possible race condition where the email automation could be fired off before the URL formula has time to update? I saw an instance where the email URL was incorrectly updated with field X so I'm trying to troubleshoot here. Any help would be appreciated!

I have 5 fields (WBS1, WBS2, WBS3, WBS4, WBS5) which are all different levels of WBS and I have a formula that combines it all into 1 number: WBS1& IF(WBS2="","","."&WBS2 & IF(WBS3="","", "."&WBS3 &IF(WBS4="","","."&WBS4 &IF(WBS5="","","."&

Whenever I try to copy/paste formatted text (eg bold) in a long text field within an Interface, whenever the long text field is long enough across the screen, it makes my screen jump to the beginnen of that field AND it forgets the formatting (bold will become plain text when paste). This is very annoying and happens when I copy/past from outside AT to that field, but even when I copy/past with text within the field.Anyone else got this issue?Mailed to support in April about this. They confirmed it needed a fix, but nothing so far...

Today any script that I was using remoteFetchAsync (to avoid CORS errors) is giving me this error: j: Error: Bad request: <root>.requestJson is missingThis error comes up on a few requests to different unrelated APIs. Additionally, some which work using regular fetch give this error when using remoteFetchAsync.These scripts were working fine until now. Any ideas?

Good Morning!I had a question about moving my projects within the table itself.  I have a main "Ready For Install" section and below are two other sections, one for each install team.  What I want to know and if I am able to, is how do I make it so when I want to assign a job from the main "ready to install" section to a team, if that job line will move out of the main section and into the appropriate one.  Also, i want to link install team 1 and install team 2 to separate calendar views, so whatever job is assigned to team 1, only team 1 can see, and same with team 2.  any help is greatly appricated.

Hi,I created an Airtable automation to pull several fields from my airtable form submission to a separate airtable database (i.e., Creating a new record).However, I am facing issues when pulling the file attachment field - error shows "invalid string".I've tried changing the type of display but nothing seems to work for pdf files (note: it works fine if the file submitted is a png/image file).Any assistance is greatly appreciated! 

I have a table called 'jira tickets' with a single select column called 'status' with options like new, in progress, done, closed etc.The options in the single select are ordered appropriately within the field definition and so if I group by the status field within the jira tickets table, the groups are correctly ordered.But I have another table called 'work items' that links to the 'jira tickets' table and has a lookup field on the 'status' column.  Now when I group by the status lookup (in the context of the 'work items' table), the groups are unsorted by the original configuration.  And you can't override this on the level of the work items table because when you edit the lookup field, you don't see the options to be able to sort them.Is it possible to enforce the original order of the lookup field when grouping from a linked table?  I understand perhaps I could achieve this using a rollup, but it's so much less aesthetically pleasing I'm reall

HiWhen designing Leave Form Request, I have made a new form, however, there is no Submit button as default.  How to input that button in the form with automation that once the button is clicked, it will send notification?The "submit button' is shown in the Form view derived from Grid view, however, this setup wouldn't allow new linked elements right?How to set automation, when a form is submitted, the status field in Grid view is "pending approval".  When it is approved, the status changed to "approved".  I can only do it when I chose pending approval in status field in the form before submission, but it is weird.How to import "Adobe Signature" in the Approved by field?Grateful if anyone can help.  As a beginner, I read many useful solutions however no clues on the above.   

Hello, all.I'm new to Airtable and I need to create a form that tracks how many hours my coaching team is meeting with individuals each month. Each entry would be a new meeting, and I meet with individuals only once each month. Ideally, it would all exist on a single table. Each row would need to have the following information: Individual's name, date, duration, coach, Notes. Ideally, I would have another column that sums the month's hours as I go, call it "Hours this month".I assume there should be a formula that can do that for me, but I haven't for the life of me been able to utilize my Excel knowledge to create a working formula for AT.Any recommendations or alternatives to how I can approach this?

I need to create a yearly calendar that shows each event that happens during the month. The entire year needs to be printed on one page. Each event needs to be color coded to show the person assigned to the project. (There are cases where more than one person is assigned to the project.) We need the months going vertically and the days of the month going horizontally. We’ve tried Gantt Block. The issue is that color does not allow multiple colors. We’ve tried Calendar View. It doesn’t allow you to view an entire year or see multiple colors. Linking to Outlook doesn’t allow the ability to print the entire year. Linking to Google doesn’t allow to the colors to be assigned. The timeline is too large to print and has the same issue with colors. Any thoughts or suggestions would be appreciated. Thanks!! This is the current version we do in excel. We’d like to have this done automatically via the Airtable information.

I would like to embed Airtable views into Dropbox Paper – seemingly simple, however it isn't working.In Dropbox Paper I select "insert media" and select Airtable, where I paste the code. I then get a message that says "You do not have permission to view this content. This view is restricted to a specific email domain.".My colleague has tried and is asked to sign in (but upon signing in the message to sign in remains). We have embedded Airtable content onto our live website using the embed code with no issues and all users in the Dropbox Paper have access to our Airtable so I am unsure what causes the error.Any help is greatly appreciated!

Real simpleCreate a Chart in Airtable InterfaceSee nice chart belowNow Under Appearances - Turn on - Show record count on Chart  - Changes my sort order of my chart.I realize that I will be told to use some other product for my charts.  But when you are a small business - every penny counts.  

Hi - I have a field labeled "reporter."  It allows me to choose and select from a dropdown list of all the reporters that have been entered into our system. Is there any way to manually add someone into a cell in this column who is not on our list of regular reporters (i.e. a one-time freelancer)? Please let me know if you have any insight into this. Thank you! 

Hello, I'm trying to link two simple table to learn how to use a lookup field.I have two tables: Company and Contacts Info. I linked the Company Name field to Contacts Info table so I can lookup the contact. However, Airtable created new records in the Contact Info table (attached New Contact Info) . How can I avoid the creation for new records? just to  a lookup like in xls...Thanks!  

thanks in advance for your answers guys, it is surely quite simple as it’s been communicated 2,5 years ago already, only… now, the function doesnt seem to work any more : Just like @Carly_Taylor wrote here in this URL: Uploading Data via CSV - what is the best way to add images to each record?

Currently I work with a non-profit church team using a spreadsheet to schedule channels of communication for the year. They would like to move to another system like Airtable, but they like the fact they can visualize the empty channels on a spreadsheet so they know what channels are open they can fill. The only way I assume we can do this in Airtable is if we pre-generate a record for every channel and day of the year using automations, but that would be a LOT of records. Any advice if this is the right way to go? Here is the current spreadsheet for reference: https://docs.google.com/spreadsheets/d/1tp__mhmYMaXSdtpGCmaBoVjNv5KeuVmONLmGW7MTfmw/edit#gid=755643769 Thanks ahead for any advice!

Hello,I have Table of people and for eveybody I have registration month by number. It looks like that: Name:Adam, Registered:9Than I have second table with courses. For each course I have assigned that people. The cource has its own month.For example: Yoga:Adam,Robert, Month:9I would like to have new column, that will include only the people that was registered in the same month as the course.The month is different for each course so I cannot use the filter function in rollup. Please help.

Hi, I'm building out a base to track overlapping magazine production cycles over the course of a year. Each record represents a task, and I'm wanting to duplicate records for tasks that recur each production cycle. I'm wondering how I might duplicate multiple records at a time. It doesn't appear that this is an option, but are there any work arounds? Thank you!

Hello!I'm having an issue where the CSV Import extension doesn't remember the columns I match. I’m skipping the option “First row of CSV file is headers” since I want to use “Column 1”, “Column 2”, etc. function to match them. This is because they’re easier to identify and I can't use headers since some headers of my CSV files are blank (and I need those columns to import), so using "Column 1" and so on is easier to identify.Once I configure this and upload one CSV, it uploads the information just fine. However, upon uploading another CSV, the tool won't remember the matching of the columns. What could be causing this?