Automations

I have a database with a number field that external automation will set to a value at certain times. I then require that value to be reduced by one every day until it reaches zero again. I tried to set this up using Find Record and Update Record in automation but it doesn’t appear that it can do this with multiple records in one table at a time. :grimacing: Is there a way to set this up? Possibly with some scripting?

Hi, I am creating a google document from airtable record, and the record also has a linked field that I am using in the document. It works fine with one linked record, but when I have two or more linked records I get an error " RuntimeError NOT_FOUND" How do I manage this? Thank you for the help, Pjero

Hello guys, sorry for bothering you, but I have a problem, and it seems that I can’t find the solution, so here I am. So automation goes like this: STEP 1 STEP 2 When I check Active team and add Team Driver (in this case Mike), automation will create new record that will look like in the “STEP 3” STEP 3 Automation will create the new record with combination of names of Record 1 (John) & Record 2 (Mike). That Record will have selected the option “Team” and “Active Team?” field will be checked. It will change field “1/2” from “Solo” to “Inactive Profile” Will automatically change “Active

Hi. Would appreciate some help here. I have a Junction table (Table 3 - created from the “Create junction table” app) combining Table 1 and Table 2. Just realised that if I run the app, new records or deleted records in Table 1 or Table 2 will also update Table 3 ( :thumbs_up: :thumbs_up: :thumbs_up: ). Challenge is, can I do this automatically (without pressing “RUN” and agreeing whether to “Proceed?”) Can this be done in the background (as an automation, triggered upon new record) or can we schedule the app to run at a certain time? Thanks for any advice. regards jamesquek

HI All, I am new to Airtable and it’s automations. I have been trying to get this one automation right but always trip an error when updating. I have tried several different triggers but just cant seem to get it to work. Any help would be appreciated. My scenario: My techs go to their appointments and after each one they submit a form. (Table 1) At the end of the day I pull a report of work completed and import into another table. (Table 2) When I import the information into table 2, I need the “Automation” to find the same “account number” and “scheduled date” in Table 1 (form submission) and update a filed in Table 2 as either “Submitted” or as “Missing”. I need both fields to match in order to differentiate between several visits to the same account. Any guidance would be appreciated.

I’m really new to Airtable, so my question may have a really simple answer. That’d be great if it does! I set up an automation that triggers at the beginning of each month and puts a series of 9 different tasks on two different people’s gantt charts based on who the task is assigned to. I have been asked to edit the automation so that month is attached to the name of each task (Ex: September Collect Nominations, October Collect Nominations, November Collect nominations, etc.). Basically, this means the names of each task would change with each new month. I have been scouring the internet and airtable to try to figure out whether this is even possible and how I would go about it and have not come up with anything. Does anyone know if this is possible and how I would go about this if it is?

I can’t seem to figure this out. Here is what I’m trying to accomplish. When A Record Matches a Conditon In Table 1, then Update Record in Table 1 (Field 1) with data from Table 2 (Field 1). Is this possible using the automations? Esssentially what is happening is when a drop down box in Table 1 = “Policy 1” then get the corresponding Policy from Table 2.

Hi All, I have multiple schools participating in multiple programs. Each program has its own form. So, we would send school A a form for program A and a different form for program B. In an attempt to make the forms as simple as possible, we are not asking the schools to select the program, rather I want to use automations to update the program name (linked) depending on which form is being submitted. For example, School A has been invited to participating in Program X. They complete the form, then the automation enters “Program X” in the linked program field. I just copied the text from the primary field of the Programs table. I set up an initial automation with the first program we have, and it worked perfectly. Then, I set up a new form for the next program, and I duplicated the automation, retested the trigger using the new form, and updated the program name for the new program. (Again, copied from the primary field.) In this case, the automation fails

Hello, I would like to make a form that will check in a table before letting the user submit the form. The use case: I have a list of coupon code that exists with a status field I send by email the coupon code to the user The user submits the form and the status field changes from notused to used. This is not automation because I don’t want the user to be able to submit the form if I understand correctly. How do I do this? I have the impression that this is not possible with airtable form, another tool I can use with airtable or a link please?

Hi, I am creating an automation that will have several conditional Actions, but I can’t seem to get past the first condition. My trigger is a view, and when I test my trigger I can see the specific field I want to use in my action condition, but when I test the condition I get an error. Here are the details: The field that I want to use in my condition is a formula field and contains text, e.g. “John Doe”, and I see this value “John Doe” when examining the result of testing my trigger. The name of this field is “Account Lead” I have no actions that run for all records While setting up my first conditional action, I set my condition as “If ‘Account Lead’ is John Doe” where I select the field ‘Account Lead’ from the trigger action, and type in “John Doe”. I have also tried using “contains” instead of “is” but I get the same failed result. When I test this condition, I selected “Use input from previous st

I am not sure if this is possible in Airtable or if it would required Zapier or other integrations (which I am open to!), but here it goes. We are trying to find a way to automatically combine and send records on a monthly basis. These people submit responses for each project they are working on, so we want to combine all of those project responses together and send them one email that has the status of all of them. In the above screenshot, we would want to send records 1-5 to Alan, 6-7 to Alison, etc. Right now we do this by hand by selecting each record, right clicking on the checkbox and then selecting the Email option. We would like to find a way to automate this process. We do not want people to get individual emails, as sometimes there are a lot of individual items, so it is important that the records get combined and then sent. I looked into the Send

Hello all, So I have base with 2 tables, table1 = Customers & table2 = Vehicles. 1 Customer can have MANY Vehicles, but 1 Vehicle can belong to only 1 Customer. When a Vehicle is added to the base, it adds the VIN (unique id) of the vehicle to the Customers table. The problem is that the automation is overwriting the previous VIN when a new one is added for the same Customer. Please help me make it WORK! Thanks, dg

Hi, I am currently working on a script where: The user uploads one or more documents in one table Once the document(s) is uploaded, it should be renamed to follow a set standard In a second table, each attachment should be created as a new line The attachment should have its new filename. The automation is set up in four steps: It triggers if the attachment field is updated. A conditional action is triggered as long as the record was not last modified by automation (to avoid infinity loop) The first script runs and renames the file(s) The second script runs and creates one or more records for the uploaded attachment. Everything works fine except that in step 4, the filename to the attachment is the old filename (the name the file had when being uploaded) and not the new one. Here is a picture of the current setup:

I’m trying to write my first SIMPLE script. I’m looking to push cell values to a webhook URL. I have 3 fields: NAME, MESSAGE and URL. Could someone please help me with doing this. I have the webhook URL and I’m looking to create an automation that runs each morning at a specific time to look at records within a VIEW. IF found, send the 3 fields for that record to that URL. Thank you very much!

Hi, I have two triggers = When a record is created When a record matches some condition I want same automation script to run whenever any one of the above points are triggered. Is there any way to do this? Ex: If “New record is created” OR “Record matches some condition” → Run the automation. PS= I don’t want to create two same automations for each trigger, I want this in single automation. Thank you

I have a table that includes a task list. When a record is created in the main table, it adds a record to the task list as a new contact. Once the record is contacted, I would like the user to be able to check a complete field. Once the field is checked as complete, I would like my Airtable Automation to update a single select field to First Contact Initiated in the main table. I cannot find a way for the automation to update the record in the main table, when the task record is marked as complete. If anyone can help, that would be greatly appreciated! Thank you!

Hi there, I am looking for a way to create an automation that every time a new record has been created, finds records and then creates separate(!) new record for each match. I am trying to match requests with retailers and there are usually several retailers that match a certain request. Therefore I would like to create another table that has a separate row for each match. So far I only manage to get a table with multiple records in the retailers columns (even though the field properties do not allow multiple matches). Any ideas? Thank you! :slightly_smiling_face:

Hello, I use an easy airtable script for the autonumber. The problem is that it works for one table but not for a second or third table. Do you have an idea ? Is there an error? I keep checking but fields and everything seems correct to me. Thank you for your answer Mélissa

I got this code from documentation. What is this myKey ? let inputConfig = input.config(); console.log(The value of myKey is ${inputConfig['myKey']}.);

In Airtable Automation, I am trying to match fields between two tables. Both fields are multiselect fields. These multiselect fields have same option which can be selected by user. But this isn’t working. One field is Multiselect Field and another one is normal text field. This too isn’t working.

Hello everyone! In my airtable base system we have several bases where we receive different work orders, we have used synced tables to merge all of the work orders inside of one bases creating our “root files.” I have created automations to take the information from the synced tables and add them to a regular table inside of our root files base. I then go into the synced tables, and link the record back to the record that was created via the automation. I was wondering how would I use the automation to automatically link the records removing my involvement altogether.

I connected click funnels and Airtable so we need clickfunnels to auto-deposit each new signup. then in airtable depending on thier service need to autosend an email that i already have templated in the base it does autodeposit but it’s putting each contact in twice Please does any one know what is wrong?

Hi All, Very new to Airtable and need assistance on an automation if you can help. I have a form that populates a checkbox field. I need to email this field to someone showing the condition as either “Yes” or “No” but the field only shows a “True” or “False”. Is there any way I can do this? I have tried using a formula field to determine the result and change the it this way but the email shows a blank space where I expect the result to be (when calling the formula field). Thanks in advance, Kev

So I’m trying to create an automation which creates a record and then updates two of the fields using Airtables built-in automation. But I don’t seem to have the ability to do what I want to do. (Or at least I don’t know how). This is what I want to do: It involves 3 tables called: Layouts, Modules, and Content Triggor: When you link a record in the “Body” column cell in the “Layouts” Table and the record linked has “needs content” checked in the Module Table Create a record in the content table And Assign that new content record the “Layout” record it is associated with And Assign that record the “Module” record it is associated with As soon as I get to 4 or 5, I see no way to link records in the new content record. I mean if I knew what records in advance, I guess I could do it. But I don’t know which module and layout will be linked in advance. Is this not possible with automation

I need help writing a script or formula that will allow me to sort records by the earliest date of two date fields. I’m trying to avoid having to create a third date field. Thanks!