Automations

Hi everyone! Please give advice on how to sort a list of records inside a Google Doc. 

Hi there!I've created and automation that does the following when a record getting updated...Watches FIELD A for update (which I do a copy/delete/paste of 50 records to trigger)Finds all records where FIELD A contains FIELD A (identical names)Updates FIELD F with a list of values FIELD B using FIELD A matches (x50)Updates FIELD E with a list of values from FIELD C using filed A matches (x50)Updates FIELD G with a list of values from FIELD D using filed A matches (x50)Here's where I need support figuring the next part out...Once the above automation runs and I then update 1 record in FIELD A the automation will still run but only tweaking that 1 record accordingly...Watches FIELD A for updateFinds all records where FIELD A contains FIELD A (identical names)Updates FIELD F with a list of values FIELD B using FIELD A matches (x1)Updates FIELD E with a list of values from FIELD C using filed A matches (x1)Updates FIELD G with a list of values from FIELD D using filed A matches (x1)What I n

Hey guys,Trying to create a template that will be sent to a customer based on a records status. I want to create a button that gives the client receiving the email the opportunity to click "approve" which will then fill the field and give me the chance to create another automation based on the entry.When the email is sent, the button after "approve here" is not there. Is this possible? 

I recently created my first automation with conditional formatting. This is a great feature that I will be able to get a lot of use from, however, the only condition group in my automation that is working properly is the first one. The run history will show that the others have worked, but my team isn't getting Slack messages from the automations like they're supposed to.  How do I fix this? 

Hi I'm looking to create a way to delay an automation (The automation is that every time someone creates a ticket it will automatically create in their Outlook calendar a new appointment/reminder) the issue that I have is that if I put in a date that I would want for some reason it creates itself on the day it was created not the day that it's being scheduled for.Is there any way I can schedule to the day it was created to the scheduled date and not the date that was created? 

Hi all Airtablers, I was trying to connect a task from Apify to Airtable via Datafetcher. I did that in the first run a few weeks ago and it worked. Now i tried to schedule the task, but it gives the error below.  I checked the actor task and it's fine. not sure where is the issue. any help/advice is appreciated.  

I'm getting the error 'Field "Student" cannot accept the provided value: Cannot modify a computed field.'. The field "Student" ISN'T a computed field, though; it's a linked record field.What confuses me the most is that when I tested this automation it worked flawlessly, both in 'generate a preview' and 'run as configured' tests. It's only in live runs that it fails. Does anybody have any clues as to what's going on?

I am trying to create a script so it will give me a running total for a base view on certain columns. For example. My brokerage I want to make a top 5 in different categories on our interfase. From what I am seeing I can not add columbs up so I created views for each agent. Within those views I was hoping to have an automation that searches the view every so often and runs a script to talley up the totals in a columb and then the automation will update the number on another base acocrding to that agent.  So Agent is Mary White on our brokerage tracker I made a Mary White View. Set up a automation to Find All records for Mary White in her view Set up a script to run totals for Columns "total sales" , "total commissions" Total Unites and so forth Script enters total into selected field in leaderboard base under designated agent and this is automatically updated every day. through the same sequence.  Am I on the right track? If so can some

Hello,I want to send a slack message each time "Tag 1" is updated. But if 5 rows are updated, it will send me 5 times the same message. How can I solve it?  Thank you,Emilie 🙂  

I created a staff scheduler with a series of automations that copies a shift (Workday Date and Start/End Times, Location linked field, employee linked field, notes) to a future date based on 4 checkbox fields (creating a shift 1, 2, 3 and 4 days in the future).While the tool works great, I started receiving an error with only ONE location linked field every time I try to copy a shift. The error reads as follows: 'Creating the record failed due to insufficient permissions.' I have tried several fixes, including creating a duplicate of the location in question in the parent table and cutting and pasting pertinent information and linking fields about that location into the new record. I am completely stumped and as it is impossible to reach Airtable directly anymore, I figured I'd turn to the forums.Thanks in Advance! 

As per the attachment, I have created an automation with multiple steps starting with a form being submitted and ending with an email being sent to the customer who submitted the form.The email body requires data from the previous steps of the automation to be updated.The problem is that it seems the automation doesn't run in sequence (each step following once the previous one has been complete), rather all steps run simultaneously. This causes the email body to be missing data, because the final email is being sent before the records have been updated according to the previous steps.Am I doing something wrong?

Hello!I have the following bases tables:- Team- Emails Teams has records of people grouped by single select types of teams (Management, Development, Operations).Emails has email records that is populated by a form. The form asks for, among other things, the group it is to be sent to. This is a separate field not linked to the team field in Teams. Once the email has been approved, i have a trigger when the status of the email submitted is "good to go".I would like to know how to go about automating sending an email when that is done, to the defined group of people. e.g. Team "Management" is selected on the email submission form, once approved the an email sends to that group.Appreciate any help 🙂 PS: Is there a way to manually send an email from airtable? Perhaps it can be modified to send when a different form is filled out, with say subject line, body, etc.

Hi All, I'm trying to use a linked record to pull up the TRT of an asset that's listed out as a full timecode, extract just the hours and minutes and put that into a duration field. I've gotten so far as to pull the hours and minutes but when I set the automation to fill the duration, because it's not reading the text as seconds, it's coming in with the wrong duration. I haven't been able to get datetime_parse to convert the text to time. I can sense there's an easier way to do this that I'm just not landing on but nothing I've tried has worked. 

Hey all!I run the backend of a small newspaper, and one thing we do is make a list of "happenings" that we publish each month. I had set up a back-end system via Airtable collection form, and the listings were then compiled into a Google doc via automations, and it was working great until this month when suddenly basically all my automations were failing - suspiciously only ones that involve dates like one-day and multi-day events. Did something change with Airtable automations in the past few weeks or what is going on! I had to manually add all the listings this month and it was a pain. Desperately hoping someone can advise, happy to share more info -- could not for the life of me figure it out,Thank you!!

  We are a small design build construction company. We have started using airtable to organize the design details of our projects. These include things like paint colors, cabinets, flooring, etcOur ideal workflow would be: Click a button to create a new project and then be able to import templates based on what is in that project scope (tile work, bathroom, kitchen etc).Pull items from our catalog and other sources to create the selections.Generate a PDF report that we could send to the client to get a signature.Track changes made to the selections.Once the selections are signed, we would move to procurement and use airtable to track purchased items ( when to order, and when they arrive on site).When the project is complete we would present the customer with a printed copy of all the selections.   The key portions of the tasks: Creating multi-page exports in PDF or google docs. From our research, there are several add-ons that can do this but we want

Hi everyone,I have an Airtable view containing filtered records that may change daily.I want to set up an automation to send an email with all the view records as an attachment (CSV/PDF/Excel) or in the email body, every day if the view contains any records. Is it possible with the SendGrid App?What is the best way to achieve this?Thanks in advance for your help!Best regardsRashid

Hey all, I am trying to create a solution to reduce the image sizes in one of our bases, that is wildly over limits due to being populated with MASSIVE cell phone photos uploaded via a form.Currently I have setup an automation to trigger a miniextensions webhook that compresses the image and places the resulting smaller file into a new field.What I would like to do now is create an automation to run at a specific time to delete the contents of the original field automatically.The update record function does not support deleting field data (why?).Can someone assist? Thanks! 

this is the formula field in the record -  This is the formula -  Formula FormattingThe email in the automation -  The actual email received, the "EC Formula" has way to many decimals, it should only show 2 like in the actual record - How can we fix this? Thanks!    

Hello Community,My email automation that I use to send out reports has failed 3 times in a row and does not give me any information besides it has "failed". I went to the automation itself, tested it, and it said everything was fine. So I am not sure what the issue is. I am attaching a photo of the email I keep receiving. Hopefully I can get this figured out soon. (This is also just the normal email automation, not the gmail specific one.)

I am trying to insert a formula field for a "friendly name" into an automated email.The formula just looks to see if a person has a nickname and then either uses the first name or the nickname.IF({Nickname},{Nickname},IF({First Name},{First Name}))I keep getting this error message:""Message" could not be converted to a string."What the heck does that mean?Thanks,~Lisa  

Hello everyone,Always with the ultimate goal of creating the perfect automated ToDo List,I have a script I was able to write that copies tasks from one table, pastes them into another table. The script copies the important information (task name, task categories, who's responsible and when it needs to be done). My script then links the task to the event in the ToDo Lists.But it's impossible to copy the dependencies between my tasks (link to another record) directly into the script. In any case, I was unable to do so and no one replied to my previous post. I got around the problem by asking the script to copy the dependency links from my main table into a text column in my ToDo Lists table.So I created a second automation to "Update record" the new records created by my script, to copy the text from the text column to the parent Task column, which is a link column to other records.As I said, I have about ten child tasks linked to its parent task (13 parent tasks) and I guess that's what

Hi, we manage Airbnbs. We want to create a warning system that alerts us if a new booking comes in that matches the name, email or phone number of a previous guest that has caused issues in the past.When a previous guest has caused an issue, we flag them as High Alert on Airtable.This puts them into a View called “Guest Warning”.We want to build an automation that sends us a message or email when a booking comes in that matches the name, number or email of any records (guests) in the “Guest Warning” view.How do we do this?Thanks,Ollie

Hello, I have Automation that Creates/Updates Events in Google Calendar.For example one record scheduled event at 11:00-12:00, there is the possibility to avoid scheduling another meeting at the same Time?

Hi all--We have a form that staff use to pitch a new idea or project for our organization. We want to connect their name and email (as submitted in the form) to a preexisting linked record with their details.  Sometimes, staff will fill in multiple names and emails at once, separated by commas. This would look something like this:[PROJECT LIST TABLE][Project Name Field]: Special Event[Name Field] : John Doe, Jane Doe[Email Field]: johndoe@org.com, janedoe@org.com [Project Details Field]: A special event that we will be working together to create for the organization.I would like to have an automation or script pull apart the comma-separated values, search for each one in the linked Staff table, and if the name or email exists in the linked table, add that name/email's linked record to a separate [Project Staff] field in the Project List table. Theoretically, it's simple! But it's been about a decade since I've done any scripting, and if lack of practice makes one "rusty," I'm

I have recently started trying to use airtables but i cant seem to correctly sort out the filterByformular thingy where i can call up a particular field i keep getting a 422 error i have read the other articles and i probably missed something can you help me out please. I dont have any coding background i attached the error message and also my airtable view please help me out