Base Design

We are a charity amateur brass band in the UK which plays music at charity events and teaches music to members of the community of all ages. We have approximately 100 members and will probably not grow very much bigger. I have designed our membership and stock database on Airtable. We will have about 10 collaborators, so would never be able to spend $50 a month to install blocks. However, we are looking for a solution to be able to send group emails to the membership from the database, so that leaders are compliant with GDPR and don’t have personal lists on their computer. Do you have any ideas that might help us?

I’m new and trying to figure this out but can’t find instructions if this action is possible or how to if it is. I am currently evaluating the product for use. Thanks for any help

Hello there, I am wondering how to create a new page for air table survey forms. Thank you

Can you please help me think though how I should design this base? I want to list classes and instructors, but I’m having trouble figuring out how to group by instructor since I’m using the same table for Instructor 1 and Instructor 2 Tables: Instructors: Name, Email, etc. Class: Class Name, etc. Offerings: Class Name (linked), Instructor 1 (linked), Instructor 2 (linked), Date Sample Data Instructors: Aminta, Iman, Catherine, Franklin Class: Waltz, Tango Offerings: Waltz (linked), Aminta (linked), Franklin (linked), 8/31/20 Waltz, Franklin (linked), Iman (linked), 9/17/20 Tango, Franklin (linked), Catherine (linked), 9/24/20 The question is this: Is there a structure that would allow me to pull instructor 1 and instructor 2 from the same table (like I’m doing) where I could also group them and get all the classes taught by each leader? For example, in this data set, if I group by instructor 1, I miss the waltz class taught by Franklin where he is instructor 2.

I have 2 tables: Customers Workouts When I create a new workout I want to auto-link it to every customer in the customers table. Is there a way to do this? I found a ‘hack’ of sorts on the forum - grouping workouts by linked customers and then adding rows from below the group that contains all customers. But the problem with this is that I need it to automatically include any additional customers when they get added to the customer table. Any suggestions?

I created a form with airtable because I wanted my users to be able to submit their own posts which include a title, description, and an image and I wanted it stored in the spreadsheet I made with airtable. Is there a way for me to connect my form with Thunkable so my users can submit their posts through my app?

Hi, Here’s what I’d like to do. On my website, I’d like one form (Table 1) to have two fields. Twitter Handle Writing Prompt On my website, a user fills in both fields then the data gets added to Table 1 (in airtable). When Table 1 fields are filled, another table (Table 2) on the same web page will display the Twitter Handle and Writing Prompt. However, Table 2 will only show the LAST record (Twitter Handle and Writing Prompt) input from Table 1. I found this page that I thought would be helfpul: View last record only but I’m unable to make it work. P.S. I want to prevent users from adding duplicate data. I’ve added a picture to make things more clear, this is the kind of page I’d like to build. @Jacks data was input earliest. It vanishes once the next user (@elon) adds data. This would be TABLE 2. @You and “Go ahead…” would be the form where a new user would input their data. Once the user ads the data, it gets shown in Table 2.

Hi, let’s see if I can explain this so it makes sense! I am the executive editor of a news website. I have a content calendar table set up in Airtable, but I’d also like to use another table in the same base to keep track of my newsletters. My main content calendar table has a field called “newsletter” that is a date, which represents the day on which the newsletter that will contain this story will be sent. It also has a URL field for published stories. I would love for the URL field for the story in the content calendar table to auto-populate in the corresponding record in the newsletter table. For example, if the story “5 Things You Didn’t Know About Back Pain” had “7/27/2020” in the “Newsletter” field on the content calendar table, that story’s URL would appear in the “7/27/2020” record in the newsletter table. My questions: Is the above description clear about what I’m trying to do? Can it be done? Assuming it can be done, how should I set up my tables and fields? Thanks very mu

There is a currently built airtable with a field project name and information on the project. I want to make a new tab that can be used as a form. This form will allow the user to select a project name that has already been inputed and upload a picture. The picture will then link in according to project name, to a new column in the original project info tab.

I am working on a research project and trying to find a better way to view my data as I’m entering it. It will be done in stages so it’s not really like a form, I need to view all the previously entered data as I am researching and entering the new findings. Entering it into the spreadsheet table is not really working well, I am hoping to avoid scrolling around trying to see all the data.Any help or suggestions would be appreciated…

The credit balance should be over 10K in ‘Rangduju’ but now it is 120?? Please help me check if there is any weird manual operation or the system’s bug made this.

Hi, I have single select that contains several names similar to some of the names of the tables. I have linked them to the page with single select. I want it to automatically add the fields in the main page record to the page that has the name that they have chosen. How is that? I hope you can help me as soon as possible, please :smiling_face_with_three_hearts: :smiling_face_with_halo: :smiling_face_with_three_hearts:

Hello all, I’m new to the community and have been finding so many valuable resources here - thank you! I did some research on this question but wasn’t able to quite find the solution. Here is the basic layout of the two tables in question: RIGS table // Shows all our available inventory Rig 01 Rig 02 Rig 03 etc EVENTS table // Shows event details including which pieces of Inventory are assigned to which Event Event 1 - Rig 01 Event 2 - Rig 02, Rig 03 etc Objective: As Inventory is assigned in the EVENTS table, I want to remove the assigned Inventory from the RIGS table dynamically. I can make this happen per field, however it doesn’t translate to all records globally. Thank you so much for your help in advance! Joanna

Hi Community, as a brand new user of Airtable, my question is more general in nature and related to how to set up a project. I am creating a startup accelerator program and would like to use Airtable to manage the process of creating application forms, and evaluating candidates (with the help of a number of evaluators/judges). This is where I am so far: I have created a new base called Startups I have created an application form with all the relevant fields for the information I need from startups. The next steps are where I have some doubts Should I create fields for the evaluators within the same form as the startup application or create a new separate evaluation form and link it to the startup? Ideally, I would like the evaluator to score applicants within the same form but allow for each evaluator to start with a blank field (ie not see the other evaluators answers, to avoid bias). Is this possible? The end game is for each evaluator to score the startup and finally, I would be

Hi Community. So far i have Set up an Item List where i can seach the sku number and another where i can search by name, thats fine. So when i enter via form the data for the costumer where it should be send i have just 1 problem, what can i do when i have 1 of these items twice or more ? How can i add quantities to these without letting the sku’s explode ? Thanks in Advance Edit1: Line Item’s won’t work in that case

I have a database for a portfolio of commercial real estate property that I manage. There are multiple tables for the varying information we wanted to capture about the buildings. Now we want to run a report that pulls all of the data for any one of the given properties. Can anyone give me advice on how to do this? Thanks.

Here is what I want to do… We are using Airtable for a survey that can be answered anonymously. Many people may wish to do this at first and therefore not put their emails in initially. However, later we ask if they want to receive information about services, so we would then need their email. For now, I have the description state that they need to provide us with an email if they answer yes. Is there a way to have the email field pop back up? In other words, I don’t want to have two email fields, I want it to link to the same field.

I manage online content for items sold at retail. I have a record for each UPC (item). Every UPC will have updates done 1x a month. I have a checkbox field that indicates when the item has been updated on the retailer’s website. I would like to have a NEW record created automatically, once the checkmark box is selected. This new record should have some of the values prepopulated based off of the original record. Each record has a date for “update due”, which is 30 days from the last update. Ultimately, in a year, I would have 12 records for one UPC, each with the original content changes in their respective fields. Just not sure how to have the system automatically create a new record. Haven’t had luck with scripting block (am admittedly a newby), and zapier only offers me the option of creating a new record when another new record is created. With hundreds of UPCs to update monthly, automating this would be a HUGE time saver!

Hey I am trying to create a base to track our 3 week class program. I wanted to do a table for each Week to mark who registered and then have a date that they completed that class. Then I was hoping to have a 4th Table of only the ones that completed all 3 weeks. I can’t seem to get the linked records to work the way I need them to. Any suggestions? Thanks,

Hello everyone. I am trying to build a somewhat complex base. I thought I had figured it all out, but I can’t get the last part together, so I would like some help please. First, I have (1) projects. Projects are created by (2) acts, which assign (3) people to the (4) group working on each of them. But an act can also do other things (extending deadlines, changing its type, etc.), which are all covered already maybe except for one that seems tricky for what I still need to solve: an act can replace people in the group or simply add more people to it. So I have the following tables: Projects Acts People Groups The (2) acts table has the following columns: A) [Single line text] Act ID B) [Date] Act’s date C) [Multiselect] Purpose/object [one or more of: “project creation”, “deadline extension”, “group member replacement”, “group member addition”, “final report/project closure”] D) [Link to one or many] Projects [because a projects sometimes are “connected” so a group will work on more

Hi all! I am trying to batch update 500 records in a linked column with a new “tag” if you will, but I don’t want previous “tags” or content in that linked column to be overwritten. Example, I have hundreds of email addresses and a linked Emails Sent column. Is there a way to add a new “tag” or email to that Emails Sent column without overwriting previous links that are currently in that column?

I would like to have one column where its listed projects with different types, examples…roofing, solar, construction but on that tab I would like to list the ones that apply to that specific account. In having multiple selections I would like them to be individually linked to different tabs that I have created for each project. It only allows me to link one thing per column? I can’t have multiples tags in one category to open different links?

Is there a way for employees to record their hours for a particular project/job through a link or webpage?

I’m trying to build out a base that helps me understand the cost of owning a car taking into account loans, gas, depreciation, and so on. Does anyone have any leads on how I might start?

Hi everyone - maybe this is simple and I am just not getting it, but I could use a little advice. Table 1 - has name/email address/other data related to user engagement in a learning platform Table 2 - Workday pull that shows their business unit, ID, location, etc What I am looking to do is take data from Table 2 and link it to a user in Table 1 so it shows their engagement with the platform as well as their business unit information so I can then filter and look at which business unit is the most engaged. Both tables have an email field, so I figured that would be the easiest to match, but for the life of me I cannot get it to match up. Can AirTable auto-match across sheets and load up the data, or do I have to pull the record manually by doing a Link on the email field, typing in each persons email address, and a lookup on the other fields? Thanks in advance for any help.