Formulas

Hi I’m creating a tournament ranking system. I have a table for each tournament played and within each table, I list all the players and their individual scores and then their ranking position and ranking points for that tournament. On a separate “rankings” table, I list all the players and lookup their score, ranking points from each of the tournament table. I can then add the total ranking points across all tournaments and sort them by male/female/adult/senior categories. However, the end of season rankings after 8 tournaments will be based on a player’s best 5 results/points scores out of the eight events. Therefore, I need to take the 5 largest (not necessarily unique) points from the 8 fields. I’ve looked at various formulas to try and find the answer (similar to LARGE function in Excel), but I’m stumped. Does anyone know how to do this? Is the answer to structure my tables differently? I feel database design is always my downfall :frowning: Thanks in advance.

Is there an easy way to ‘calculate’ or combine Tags and Score, so I get row 1: “A7, B6, C5, D4, E3, F2, G1” and row 2: “C7, G6, F5, A4 E3, D2, B1”

Hey All, I’m struggling to build a formula in airtable for the following. I have a list of free text data in my column Source, where customers have put in on where they have found us, ranging from ‘Search engine’ to ‘Google’, 'Bing, ‘My friend James’, ‘A friend’, etc… I want to create a column that groups several of these free text entries together, so for example for ‘Search engine’ and ‘Google’ we return ‘search engine’ for all entries that contain the text ‘search’ or ‘google’ in column Marketing channel. (I know I won’t be able to capture all, but I can continue to build on this formula to include all) I tried a Switch formula, but that requires the text to be exact, and not ‘contains’. I tried an If Find formula, but i’m struggling to get the format right and I get a lot of errors. Could anyone help?

I’m creating a vehicle fuel log. I’d like to calculate the miles driven between fill ups (trip). After that, then I will be able to easily calculate the miles-per-gallon (MPG). I know I could easily accomplish this by adding a column for “start odometer” and “end odometer” and then simply subtract the two numbers. But that is extra work each time I create a new entry. I’d rather just add the odometer reading at the time of the fill up and have it auto-calc based on the previous (above) entry’s odometer field. I know that since Airtable is not just a spreadsheet you can’t do what you’d do in Excel with something like “=sum(b2-b1)”. Also since the sort order could change, etc. So I was thinking, what if I setup an auto-increment ID, that way I can reference to the previous ID’s odometer field. Since the previous ID would be one less than the current, that would work, unless I delete an entry. So that may not be the best option. Is this possible or am I just stuck with manually typing the

Hello everybody, I have been using a formula to generate invoice numbers, but is has been producing some overly similar looking numbers which confuses clients. Current formula is: “INV” & DATETIME_FORMAT(CREATED_TIME(),‘msw’) What I’d like to change it to is: “INV” & DATETIME_FORMAT(CREATED_TIME(),‘wms’) The only problem is that if I change it now, all of my previously issued invoice numbers change too. Is there a way to perform the below? If date is on or before 18.04.2022 then “INV” & DATETIME_FORMAT(CREATED_TIME(),‘msw’) else “INV” & DATETIME_FORMAT(CREATED_TIME(),‘wms’) Your advice would be very helpful! Thank you.

Getting error while adding formula field as “Formula fields should be configured in the field menu dropdown”. Please find attached video link for the same - drive.google.com formula-field-error.webm Google Drive file.

I have a multiple Select field that takes entries from a form. Often times it comes in with one of the options being empty or null in value. See Screen shot. I’m trying to create a formula that removes this empty Value and the “,” for it. I’ve used all of the ARRAY formulas and they aren’t working. Example: Multiple select Has: ,17,18,19 I want the Formula Field to be: 17,18,19 (removing the first null value and the one between 18/19) Screen shot shows both fields and that the empty field remains.

Hi There!!! I am trying to figure out how to solve an issue that it doesnt seem very difficult but i am not able to. I organize groups to go to the theatre. At the moment someone fills up the form to attend an event, I would like to check if there is still tickets available and if not, send him / her to the wiating list. For that i woukd need the summary of tickets sold at that moment and this would be te trigger of an automation. Is that possible? Just want to have a field called tickets sold that summarizes the number of tickets sold until the moment of a new record is created.

Hi All, I’m parsing JSON files into Airtable Long Text fields, and then setting up Formula Fields to relay the contents of that JSON. For example, the JSON data looks similar to this; {"NAME":"Colour","VAL":"Red","ID":"1"}, {"NAME":"Shape","VAL":"Square","ID":"2"}, {"NAME":"Size","VAL":"500","ID":"3"}, {"NAME":"Scale","VAL":"2","ID":"4"} At the moment, I’m using a fairly hacky method to display the data in a formula field, for example; ABS(SUBSTITUTE( RIGHT(MID({Log Content},FIND("Size", {Log Content}),17),4) , '"','')) But this is buggy as. Obviously if Size is more or less than 3 digits, the output fails or works simply by chance. What would be the correct way to write a formula that retrieves the entire value between the inverted commas, regardless of the length?

I apologize ahead of time if I’ve made this way too hard; I’m a newb. I tried to search for this question already being asked, but I don’t think my search terms are right. Feel free to put this under another topic if it fits there. I’m trying to create a database that automatically ranks the nutritional quality of commercial pet food. I have 4 columns indicating the nutrient levels in each product (protein, carb, fat, & phos), with a number hand-entered as a percentage of calories (doesn’t need to display the percent sign). I created 4 IF function columns to categorize various number ranges into “Good”, “Bad”, and “Borderline”. So now each row contains 4 values in any combination. (eg: Good, Bad, Good, Borderline) So here’s where I’m lost; now I’d like to evaluate something like the following: If there are 3-4 “Good” returns, and 0-1 “Borderline” returns, I want it to display “EXCELLENT” 3 “Good” & 1 “Bad” = “GOOD” 2 “Good” & 2 “Bad” = “FAIR” 3-4 “Bad” & 0-1 “Good” or “

I’m working to develop a directory in Airtable that will also export pages to PDF, and I need some help with a “conditional formula” (don’t know if that’s the correct terminology) that will pull in certain records in what I think is a self-joining relationship (but I’m not sure). I started by converting a Filemaker Pro solution to Airtable, but then for various reasons set forth in this article https://support.airtable.com/hc/en-us/articles/360007520454-Combining-multiple-tables-into-one-table-with-multiple-views, I decided to combine the several tables into one. There are 3 essential views: Individuals Households Directory display (grid and gallery views) Each household has a unique number and {householdname}, which identifies to which household an individual belongs. In the household, there are “positions” - head, spouse, child, and other adult(s). In the Directory display view I would like the following fields: Photo Household occupants: ({lastname} {, " {firstname} [head] & "

I want to assign a value to each record based on the 2nd level record it is related to in the org chart. This question is similar to the question posed here but instead of adding salaries, I want to have a column where everyone under “Tamara Muro” is assigned “Tamara Muro”, everyone under “Keith Shearin” is assigned “Keith Shearin” and so on. One of the commenters suggested using a script but I wouldn’t know where to get started with that. Is there not a way to use a lookup with a looping function to keep climbing the org chart until it lands on one of these names? I also tried this solution but with all the levels in my org chart, this isn’t sustainable. Thank you for your help!

Hey all, I’ve looking through a few others threads and haven’t found a solution so I’m hoping the hive mind can help: a bit of a tricky scenario, but I’m essentially looking for a way to compare comma-separated emails across two cells and identify the ones without a match. Scenario: I have an airtable of events, where each event has: a column called “invitees” (people invited to an event), where multiple email addresses are separated by commas within a cell – the values are a string a column/cell of emails called “RSVP’s” (people who have already replied ‘going’), where multiple emails are separated by commas as well – the values are a array that rolls up data from another table. So we’ve got two comma separated cells, one is a string and one is an array. I would like to send reminder emails only to the people on the invitee list who did not already RSVP (aka, remove RSVP emails from the invitees list, then email only the ones left over, aka the ones without duplicates). Is there a w

Airtable Grid view - Airtable Explore the "Grid" view on Airtable. I have created this database to catalog those buried in a cemetery. I understand that I can’t use formatting in a formula–unfortunately. In a perfect world, I need to format “short name” in quotes (or bolding) and “maiden name” in italics. Could any of the experts suggest a different approach if indeed formatting is not available in formulas? Thanks, Sam paynegap.info

Dear Community, Need help in trying to calculate the difference in months and days between two dates. Q1: is it even possible to calculate difference and return result in month and days? Or is it only possible in either months OR days? Q2: I entered a formula to only display difference in months, but choosing Jan 1 to Dec 31 is showing 11 months, and not 12 months. I get it that is subtracts and does not include Dec 31 in it’s calculation, but selecting the employement period dates (in our case) to be Jan 1 to Jan 1 would technically create confudion to the employee, as the period ends Dec 31. Any work around this. Super thanks in advance.

Hello Airtable community! I would like to be able to choose the quantity of a product A or B ON THE SAME ROW and multiply this quantity with their indicated unit prices. Is my approach right? do you have another solution? How to multiply the quantities (by products entered) and unit price (by products entered) to obtain a TOTAL Is there a formula? Thank you

Hello Airtable Community, I am new to Airtable and I am struggling with a simple CONCATENATE formula: The DESIRED RESULT column is what I am trying to achieve. You can see that anytime I try to add “" as separators, but if one of the cells is blank then not to have the "” in it’s place. I tried this formula: CONCATENATE(CompName,"_", Length,"_", Dimensions,"_", Date,"_", Code) Not sure if CONCATENATE is the right solve. I have been able to do this in Google Sheets with this formula: =JOIN("_",FILTER(B2:F2,B2:F2<>"")) Been racking my brain for a whole week on this. I appreciate any help or guidance.

I’m hitting a wall, but got at least halfway to the solution! I have two scenarios that I’d want to return a given statement. Option A: Someone has a “Yes” in FCIHSEP and a “Fall 2021” in Cohort Option B: Someone has a “Yes” in FCIFEB and a “Spring 2022” in Cohort Either of those should meet the criteria to return the “ :white_check_mark: Paid” statement. I got it to work for Option A, but I’m a bit stuck on how to build in Option B as an alternate way to satisfy the statement. What I have so far: IF(AND(FCIHSEP = “Yes”, Cohort = “Fall 2021”),“ :white_check_mark: Paid”) Any help is greatly appreciated!

Heya, Can someone help me with writing if statemtent for my blank ‘deadline dates’, if there is a no date, I want my ‘Time Left Helper’ to say ‘On Going’ deadline rather than error. ‘Days’ is my countdown field, so i think I need to say if deadline date is blank then “on going” else, countdown days. Then I’m not sure how to transfer this part to the Time Left Helper? Maybe best to leave it to appear as blank and if blank then the time left helper writes ‘ongoing’ i am not sure… Days formula: (WORKDAY_DIFF(NOW(),{Deadline Date})-1) Time Helper formula: IF(Status = "Complete", "✅", IF(Days = 0, "Due today ⏰", (ABS(Days) - (2*(Days < 0))) & IF(Days > 0, " days left ⏳", " days overdue 💥"))) thanks!

Hi I’m quite new to formulas, but I’m trying to find a formula that would extract a username from a Social Media Profile URL and return the username with an “@” in front of it. E.g. Taking - https://www.instagram.com/originalsteve/ and returning @originalsteve I’ve been reading up about REGEX functions, but it’s a little but it seems quite complicated. Would anyone be able to help? Thanks

Hello all I have a single formula field called Threat Score I have multiple single select fields with answers of Yes,No, Na. I am trying to have a final threat score after all the single select fields are answered. For example Switch({Is there leaves, needles or other vegetation on roofs, gutters, decks, porches, stairways, etc.?}, ‘Yes’, 0, ‘No’, 4, 'Na’, 4 ) Switch({Is there any dead and dying trees, branches and shrubs or other plants adjacent to or overhanging buildings?}, ‘Yes’, 0, ‘No’, 4 'Na’, 4 ) If the user chooses no for both fields the formula field should have a sum of 8. How would I combine multiple fields into a single formula to come up with a final sum. Thank you Josh

Hello! I am looking to add a formula that would split this lookup field that can contain multiple items and separate or split into separate text columns for each “planning unit”. The planning unit column can have no items or up to 10ish items. Thanks in advance for the help!

Hey there, i am super new to Airtable but already love it. I am trying to write a little overview tool for our employees and gotten to a point where I could not find answers in tutorials. I have setup a example database to explain what I am trying to do. I guess it is pretty easy and I just don’t know where to look. i have one table with all the emplyoes in it. And I have another table with dates and 3 locations. I can now easily assign one employee to a location per day. What I am trying to achieve is a table, where I would have a overview “the other way around”. Where Names of the employees are in the rows (line in the “Personal” table) and dates are in the colums. With this would like to see, who is where on which day. Is that possible? I have setup a mockup in photoshop to explain what I am trying to do. Hope someone can give me a short guise on what to do. Thanks in advance, Thomas

Hey, I need to create a formula something like this: If field_1 = “text_A”, then; If field_2> field_3, “Text_B”, “Text_C” Otherwise “Text_D” I don´t know how to do it and I couldn´t find from community or google… Anybody? Thanks //Mikko

This post is in response to the 4/4/2022 email announcement titled “Changes to Airtable attachments” which announced that static URL’s will be going away. This has a HUGE and sadly dramatic affect on my application. I’m using Airtable to crowd-source content for a weekly email - each member submits a form with their content, and I use formulas to roll together all the content into an automated weekly email, including images. It seems with this change that using static urls (as obtained via a formula and embedded into HTML tags) will no longer be possible. I’m not sure how else I can embed photos into the emails I send out. I’m hoping someone can help think this through. A HUGE part of what I’m doing is about automating the compilation of multiple contributors into one email… it’s been working brilliantly for years… I’m so sad about this. I don’t know what to do…