Automations

I just want to comment that the 25 automation limit per base even at pro and above level is pretty weak. I was initially excited to roll some glue factory (Zapier) automations to Airtable, but quickly realized how limited this could be. With a pro account with Zapier, automations are unlimited. This helps when you just want to do little things like you might in Airtable (simply updating field or sending confirmation emails. I think @Bill.French had some good points about this in another string. Pricing and usage limits for automations I know automations are new so maybe you want to tweak first and that is great, but we need this lifted soon if you want more adoption. @Evan_Purcell

All day... no status issue on status.airtable.com.  Failing, pending for like 15-45 minutes on 'Find Records' step and other code steps, etc...  total headache for operations today.Is this isolated, or did anyone else get totally screwed today?   

I have a work date formula in the 'end date' column.IF(AND({Start Date},{SLA (days)}), WORKDAY({Start Date},{SLA (days)}))When someone changes the SLA number, start dates and end dates changed because I setup a dependency automation.However, I'm seeing that some of the end dates are on weekends even though there is a work day formula in the end date column. Any insight? Also including a screenshot of the dependency roll up. Thank you!

Hello friends, I’ve had an automation running correctly in the past. Today, I’m getting the following error" The Automation is simple: When Condition is Met > Send Gmail Email. I tried reconnecting my Gmail Account, but problem still isn’t solved. Clicking on Learn how to fix common issues doesn’t provide a solution. My assumption is that this is an external error to Airtable, but I haven’t changed a thing in Gmail to possibly cause an error to this automation. Any suggestions? Solutions? Thanks

Hi all,Wanted to see if anyone had any ideas why the following isn't working.BackgroundI have a table of issues each with a specific codeI also have a table that takes form submissions for the yes/no output of questions in the form.When the a question is answered "yes" I want to create a link in a lookup field to the issues table to record the specific issue found.IssueUpon the form submission the automation I have set up only works for the first question. After the first question none of the other questions answered yes are linking to the specific record.Any ideas why this is?

Been trying to update a table (Table C for our example) whenever Table A and Table B get information without duplicating pre-existing records. I am hoping that I am able to do so simply through the automations in Airtable but so far im stuck since all my attempts have led to errors because my condition cannot be applied.The my current automation process looks like this:Step 1, Trigger: Whenever a new record is added in Table AStep 2: Finds the data in Table CStep 3, If Condition: Airtable record ID  does not contain Airtable record IDcreate record in Table CI would have used the same process for getting the data in Table B to Table C. The issue here is that there is an error indicating that I "cannot assign list of string to string". Is there a workaround for this? Is there something I can edit or change just so I can get this automation working without the use of a 3rd party interface?

Hi there,Hoping someone can help with something I hope can be automated. I have multiple fields with numbers in, let's say:Field 1A: 100Field 1B: Field 2A: 250Field 2B:Field 3A: 500Field 3B:I then have a % field, based on which I would like an automation to populate the 'B' fields (as a % of the 'A' fields), when the % field is updated. The reason I would like to do this as an automation rather than formula is that I would like the B fields to be editable to allow for bespoke amounts. Usually, the % will be the same for all B fields (there are around 10), but not always. Therefore, if I enter 10% in the % field, the numbers will populate as follows:'B' columns as % of 'A' columns: 10%Field 1A: 100Field 1B: 10Field 2A: 250Field 2B: 25Field 3A: 500Field 3B: 50The only way I can think to do this would be to have a formula field for each one th

I have an automation set up that I want to bring an attachment that is already in a field, and sent it along with the email message in the automation. Both Test come up successful but when I run the automation, the email does not attach the file from the field that is label correctly. Any advice please?

Good day all.  I have some records where an attendee fills out a form and selects multiple events.  This form populates several things:Calendar Table(which also generates GCal events)Junction TableAttendee's table with all the courses(Array)I want to have another table that is a 1-1 of data, in this case, I'm thinking, Attendee - CourseI'm sure it will have to be an automation that extracts from an array, and creates a single record PER course per Attendee:ben.smith@blah.com - Fun with ABC 051223 9amben.smith@blah.com - Z is the Letter 052023 10ametc, etc.  I will then have it linked to actual records - Calendar, etc to draw data from them, as well as if needed data from this table.

Hi. I am using the Find Records action to return what is frequently a more than 1 item long list of results.I understand that the results are returned in an array, so when I try and append the results to a Google Sheet, they will all be listed in the same Sheet row.Has someone figured out a way to create a new row for every record in the array? Or is there some completely different way of doing this?Thanks!

Howdy, I am trying to append my airtable records to a google sheet at regular intervals, including my last modified column. How can I get it to append the actual value, and not just the character length of the value. I’m getting results like 29, 30, 29, 29… for my rows instead of 8/18/2021 10:27:31 or whatever

Hello and Good Day again! I'm writing this as I have what sounds like a simple yet complicated automation issue that I can't seem to get right. (For privacy reasons I have changed the name to different authors I hope you understand)Anyways, we had a programmer create a setup where our website updates the tables automatically whenever someone books us. So, table 1 here has customer names and the date they booked our mechanics. (The data in this table is updated from our website)Table 2 (also updated from our website) is basically a contact information about our clients and their vehicles. As you can see in Table 1, it's basically the bookings so any of the clients can re-book us and it will be logged separately (Mary She

Is there a way to run an automation where I can find the next empty cell in a column? I am trying to run an automation where the next empty cell in a column is found and then copy some value from another table over to that empty cell. For example, I have a table with usernames and passwords and another table with names and empty columns for usernames and passwords which will be copied over from the other table. I know there is a FInd Records action where I can look for empty cells, but that action returns all empty cells and not only the first empty cell. I think I can get this to work by creating a third linking table where I can automate creating new rows with values from both tables but I am sure there is a simpler way to just find the first instance of an empty cell on a column. Name Username Password Peter User1 Password1

Javascript baby here. My ultimate goal is that when a record is created and matches conditions, a script will run that will duplicate that record a number of times and update it's status. I've been modifying a duplication script from an extension script, but I'm a bit stuck on how to make it work for an automation, and if I'm even doing the right thing. If you have a moment to take a look, I would really appreciate it!Here is the code as it stands:let table = base.getTable("🏁 Tasks") let fields = table.fields let query = await table.selectRecordsAsync({fields: table.fields}) let records = query.records //I have a set number of records that will need to be duplicated based on information from the base which I think should be inputConfig.numRecords let inputConfig = input.config(); //exluding only one field let exclude = ["Dependent On"] let filteredFields = fields.filter(x => !exclude.includes(x.name) && x.isComputed == false) //I'm

Hello all,I am currently trying to send an automated email to a target person once a certain date assigned to them is reached. As of right now, I only see triggers for when a date is an exact date, but it must be the same date for the whole base, and not dynamic per each certain date that is unique to each target person. Simplified: I need to set a trigger for a date that is set for individual rows, is this possible?Thanks!

Hey Airtable community,I hope someone can help me 🙂 I am having a table in airtable with different projectflows in each record. In a collumn of the record the email of the respective POC is entered. Once a month the POC is asked to update different other information in the records. For this I would like to send a monthly reminder to all POCs who have not updated their records yet. I have managed to create an automation which filters which records are updated and which not and then sends out an email to the list of email adresses of the records which need a reminder. My problem is, that some POCs are responsible for multiple records and would get multiple reminders. But I would only like ONE email to be send to each POC. So if an email duplicates (or more) I would like it to be used only once. Does somebody know, who I can do that ? 🙂 Thanks in advance. 

what is the email send limit using outlook? i can't tell if there is a daily limit of sending emails only if using the regular airtable email function, or if it applies also to emails sent by outlook.also, is this daily limit per user? or daily per workspace?we've been thinking about expanding our use of airtable to manage projects. but it would involve assigning many tasks to non-users, and it would also mean sending reminders for overdue tasks. i'm concerned that we would potentially hit that limit quickly. thanks!

Hi there,As the title says, I'm trying to send a POST request using Fetch to a Zapier webhook. This works fine, except when the Fetch is placed inside a function, it is never sent.Checking the network log, the request seems to be stalled indefinitely.I tried sending the request using the same code outside of Airtable, and it's working. The request is sent to Zapier.I've scoured Google looking for similar issues but couldn't find anything relevant. I tried async and not, try/catch, and adding headers, but nothing so far. Has anybody encountered this issue before?Appreciate any help and suggestions 🙏 let table = base.getTable("Testable");let record = await

Hi,I currently have several dashboards for client fleets using Interfaces. On these I use the Field Summary to calculate the percentages of a fleet based on whether they are 'active' and within a servicing window. What I would like to do is automate a function to grab that Field Summary data and at the end of the day input it into a new table to historically graph this data for analysing trends. This is already graphed and I simply enter the data manually. I know how to automate the trigger but after extensive reseach I think the only way to grab and record this would be a script.Thank you,

Hey friendsI want to build a content plan for social media according to dates.So:I have several tables for each platform:1. Facebook2. Instagram3. Tik Tok4. Email marketing.In each such table I have the topic (story, post, etc.), the upload date, the content itself and status.I also have a master table that contain date, status, comments and also contain a Facebook, Instagram, Tiktok and email marketing column (linked columns).I want the main column in the master to be the date and actually when I write a certain date it knew to pull me to my linked columns what needs to be uploaded each day according to each platform.For example, I will choose the date 05/18/2023 - it will automatically fill in the Facebook column what needs to be uploaded that day, in the Instagram column what needs to be uploaded that day, etc

Hello,I'm encountering an issue with the automations. I have specified on the tables each datefield with the specific timezone I want to use over them. But, when I run an automation where I send an email with some records, the email receives these records with a different timezone that I specified on the table.I don't know if there is a way to change the general timezone or change to timezone of the base. Which could be an approach to solve this?Thank you for your time community.

Hi there, Im new to airtable and Im having difficulty with formulas in general.Currently on my table is Name, Date and the PromoWhat Im trying to achieve is that every time a new person and the date is added, the person is given a promo based on the date providedFor exampleJohn Doe - Jan 1 2021 - promo 1 (during 1 week of the date)John Doe - Jan 1 2021 - promo 2 (after 1 week but during 2 weeks of the date)John Doe - Jan 1 2021 - promo 3 (after 2 weeks but during 3 weeks of the date)I know this may be difficult which is why Im asking the community for assistance on this part.Thank you!

I am trying to send an automated message with outlook. I want to avoid using a hosted image from a URL, and have an inline image in the mail. This help page shows this is possible by inserting a “render at html” grid or a list, but I can’t make it work: https://support.airtable.com/hc/en-us/articles/360051028394#:~:text=How%20can%20I,your%20HTML%20tags Instead of the image appearing, I get either a ticked checkbox or the name of the field. Can anyone enlighten me what is going wrong?

Hi there!I'm trying to set up an automation that generates dates for each step of our approval process, based on the inputted "Go live" date. For example, if the project needs to go live on 7/29, manager approval should be 3 weeks prior and leadership approval should be 2 weeks prior. Does anyone know how to populate this timeline automatically so we don't have to do the math ourselves and it saves us some time?Thank you!

So I have this automation set up so that if there's no email address where I expect it to be, it can try using another field - but it's getting hung up on the if step. Isn't that the whole point of an if->otherwise condition set up?