Automations

Hello!I'm trying to automate my email workflow using Airtable, but I'm encountering a limitation as I use AWS Workmail for my email service. Currently, it appears Airtable only offers built-in integrations with Gmail and Outlook.Is it possible to connect Airtable to AWS Workmail using the IMAP protocol, similar to how it integrates with Microsoft Exchange? This would allow me to automate emails directly from Airtable.I'd greatly appreciate any guidance or workarounds you could offer to establish this connection between Airtable and AWS Workmail.Thank you for your time and assistance.

We have a rather large table that needs to be updated/inserted with a datefield value from another table. This needs to be done only once.Table 1 is about 30K records.Table 2 is about 120 records.Table 1 (that needs to be updated) is linked to Table 2. I'm pretty sure there is a rather simple solution to this conundrum but I can't figure it out.

Hi all,I want to create an automation which creates a new record in Table B (=record B) upon the creation of a record in Table A (= record A).The title of the automatically created record(s) B should be coming from a multi select field in the record A BUT if multiple (n) things are chosen in record A then I want also n records and the titles should contain only one of the selected option.So as an example:I can choose "Red", "Blue" and "Yellow" in record A. The automation then should create 3 records in Table B: One titled "Red" one titled "Blue" one titled "Yellow" and NOT 1 record saying "Red, Blue, Yellow".Is this even possible? 

Hi there! I want to create two tables that create "matches" based on certain criteria's between the two tables. The one is for houses, the other for people who are looking for a certain house. As soon as a match is found, a signal needs to be send to a third party tool that sends the specific house to a person. The script that sends this signal to the other tool is already in place.Whenever a new profile is created or a new house is created/updated, the matching criteria needs to run (we primarly match on price, m2 and location).My initial thoughts are to run three separate automations based on the create/update triggers with a script that searches through the database.Is this the most effective approach or would there be a smarter way?

Hello,Apologies if this has already been posted somewhere, but I'm trying to create an automation that updates a linked record field without overriding the existing data. I have two tables:Table A - Contains document recordsTable B - Contains a list of role records I have a linked record field called "Role(s)" in Table A that I'm using to associate documents to their appropriate roles from Table B.I want to create an automation that automatically assigns certain records from Table B to the linked record field in Table A without overriding any existing data (only adding to it).Example: I link the "Inventory Associate" and "Production Associate" records to the Role(s) field. I want to automatically link their supervisory roles ("Inventory Supervisor" and "Pro

Hi all!Pretty new to this, but I'm trying to write a script similar to Airtable's child-record script. The script should: For parentTable (defined in config), when a record's value in a field (singleSelect defined in config) matches conditions (defined in config), then it should assign this record as parentRecord, and create a link child-record in a childTable (defined in config) and populate this record's primary field with the value from the parentRecord's primary field. I am having some issues with the config, and wondered if anyone knew how to fetch the options of a field specified in input.config.field so it appears as the options in a input.config.select dropdown list. I want to avoid hard-coding it, but it is an easy workaround if it's impossible.Here's the code I have for the config. const config = input.config({ title: `Conditional Parent-child record creation`, description: `For records in a parent t

Hello Everyone, I am trying to create an automation that sends draft social media posts for approval. The problem I am running in to is being able to reply to these actionable messages in Slack with text that will update an airtable field. So basically here is how the work flow goes. When a new post is created and is in draft it will send an actionable message to a slack channel with two buttons. The first button is "Approve" and the 2nd button is "comment". If the comment button is clicked I would like the slack user to be able to enter some text that will then update a field in airtable. I have been able to get the approve button to work but when the comment button is selected I do not get the option in slack to enter text. How can I solve this problem. I would appreciate your input. Thank You 

I am looking to get the user ID from the person who interacted with a Slack Actionable Message. From the Automation Run History, I see the User ID is saved, but for an audit trail I would like to automatically assign that user to the record they acted on.

I am creating an automation that sets a single select field from empty to "Date Changed" when my date record is updated.At the moment it works, but the automation is running when both a preexisting date is changed AND when the empty date field is first populated.I would like to the automation to only run when the date field has a value, and the value is changed. I do not want the automation to run when the date field is empty, and then a date is added.Is there a way to set this up using basic Airtable automations, or will this rely on a script.Side note: the goal of this automation is eventually to send a weekly email showing all rows that had a date changed within the past week. If I am approaching this the wrong way I am also happy to pivot, but the date changed status combined with a last edited time seems like the best way to put this together.

Should be a simple automation so I'm certain it's user error but I can't find my mistake.I have a date value. When that date value is updated I want a single-select record to automatically update to "Date Changed"Use case is to generate a weekly email via a separate automation that shows all rows that had a changed date in a given week.My error is "Received invalid inputs."Please let me know if you need more details/context and thank you in advance. 

Hi all,I am using webhooks to catch website request for our services. On our site we have 6 pages that all have a contact form for their independent service. These are customized to the service. E.g. some will need an amount, some will need a timeframe, e.t.c.To illustrate and simplify my issue, let's say I have two. One for Coffee and one for Apples.We also ask the clients e-mail.Since i am automating our quotation proces as much as possible, we want to automatically catagorize them, so that in the next step a 3rd party software knows which quote layout and text to send. The automation is as follows.WebhookIf body Page Url = mywebsite.com/coffeeCreate recordWorkflow: Coffee (Static) E-mail (Dynamic, 'body e-mail')Amount (Dynamic, 'body amount-coffee')Otherwise if body Page Url = mywebsite.com/appleCreate recordWorkflow: Apples (Static)

I have set up an automation:Trigger> Google sheets: when a row is createdAction 1> find records where REF is [value from google sheet column with REF #s, which should match airtable REF values]Action 2> update recordAction 2 is giving me trouble. I have 2 fields I want to update (a checkbox and a currency field).When a row is created on the google sheet, for example with airtable REF #AB-0101 in the google sheets "airtable ref #" column, I want airtable to find record #AB-0101 and update that record's checkbox and currency field. I swear I had it working last week, but today's test failed due to "invalid inputs." I don't really understand how the "Record ID" part of the automation setup works for Action 2 (update record). I did blue plus sign > Use data from... find records step > ...... then I'm lost! I've been digging around trying to find an explanation for the different options here (Insert all

I'm hoping someone can help me please. We are not having much luck setting up some simple automations. We've watched lots of videos and follow step by step but still can't seem to the do the following. Hoping some can give some very simple instructions aka: AirTable for Dummies 😂 A) When we update a record in one table we would like it to update in another table.  For example when the outcome or status changes of a product we would also like the outcome or status to change in a linked record. B) When we add a new record to one specific table we would like the record to be added to our all contacts table.    Thanks in advance! 

Is it possible to automate the status of read-only interface collaborators? For example, when the status of a collaborator changes to 'inactive' in my base, I'd like to remove them as collaborators on all interfaces. When their status changes to 'active', I'd like to remove their access to Interface B but preserve their read-only access to Interface A. 

I need help with script (or other way?) to merge Multiple rows with same "User ID". These aren't duplicate rows. They have 2 fields in them that are different in each of the rows with the same User ID but need to be merged to one row. Essentially every 4 rows will have the same User ID that needs to be merged like this. Examples below.Example of what I have:User IDQuestionAnswerDaveDo you like CatsNoDaveDo you like DogsNoDaveDo you like Hamsters Yes

Hi - I am just starting out with Airtable and I want to track my yearly memberships and send an automated email to the customers when they are nearing their 1 year renewal period. In that email I would like to include a stripe link that they can click on to pay for their renewal. Depending on their membership type, I have different stripe links. I am wondering the best way to do this? Here is what I have set up so far...1. Trigger - I have a filer view set to show records that match a certain condition. For instance - I want to send an email to everyone who purchased in March 2023. So I filtered by date - If Date is after 2/1/2023 and Date is before 335 days ago. (is there a better way to do this?) I also filtered by Membership Type*The Trigger type I used was "when record matches conditions, but should this be set for a scheduled time instead? Each month I will have different renewals that are due.2. Actions - find records from my filtered view; I have a condit

Hi everyone!I want to send email to our customers in which I want them to choose between two options (buttons). "YES" or "NO" depending if they agree with the cost of repair for their product.How can I build this buttons and email so that I can get their choice direct to the AirTable? I already have one single select field with yes/no option. But I don't know what to do next.Thank you for your help!

I have built an inventory management system, where each item is a record in a table. I was able to add an extension that creates a QR code for each record and saves it as an attachment in PNG format.  The intention is to print that QR code on a label, then stick it on each item in my store room. Once someone extracts it from the store, they scan the code and mark it as "OUT" to keep inventory up-to-date.My main issue is to create a way for the QR codes (PNG attachments) to print. Ideally I would like to have a button that uses an extension or script. Once you click the button, it prints the QR code for that specific record only. Does anyone have a suggestion on how to achieve this?

I'm not normally a scripter, but just spent two weeks trying to put this little routine together and make it work. The script calculates the date one year in the future and uses it to rename a new column in the format MMM'YY.  After loads of trial and twice as much error, I actually got in to work!:Naturally I was really pleased with myself! Now just to apply a trigger. I want it to run on the first of each month. My first idea was to paste it into an automation. But I soon discovered that scripts run from the automation cannot create fields.How frustrating! Why not? Can anybody think of a workaround? Is there a command I can put in the script editor to make it trigger on a regular interval?Any ideas or workarounds gratefully received.

I have a script that I'm using to update records in my Airtable base, but it seems to be taking longer than expected and sometimes hangs indefinitely. I'm seeking assistance to optimize the script for better performance.Script Description: The script aims to update records in the "Tasks" table of my Airtable base. Here's what it does:It retrieves records from the "Tasks" table, selecting specific fields: "Predecessors", "Tasks", and "Next task".It filters the retrieved records to find tasks that don't have any successor tasks (i.e., "Next task" is empty).For each of these final tasks, it traverses the chain of predecessors to update a field called "Milestone Name" with the name of the final task.It performs updates in batches of 50 records to avoid hitting Airtable API rate limits.Code:async function updateChainWithFinalTaskName() {const table = base.getTable("Tasks"

Hi! 2 things…I’m trying to find a workaround so that when you being typing in the address field, the address starts coming up like in Google maps. I have the map extension installed and can not figure it out. From what I’m researching it’s not possible? Also, relating to address mapping… here is my other scenario…Im creating this for a cat rescue and we perform mass trapping also. While in the field and a cat is trapped is there a way to snap a pic, create a new record and in the location field have our location populate? thanks! 

Hello everybody,For my personal knowledge, I want to create an automation to send emails in mass to the interlocutors but one email per person. I mean : 1) How do we automate to send an email to each of the freelancers? So in “To”, there will only be the freelancer concerned?In the Find Record, I wrote (See screenshot 1):Where freelance is not emptyand Status is "A rédiger"and date-publication is todayWhat I understood in human language: "Hey Airtable, you will do something when the Freelance field is not empty, so when there is someone to identify and the status is "A rédiger" and that 'in addition the publication date is for today'.Then I configured the email by saying (See screenshot 2):To: List of "freelance" and "List of Name".Human language: Send to the list of email addresses identified in the freelance field.Messages: "blablabla"...Grid of records: “post_idee” and “freelance”

Hi,I'd like to ask how many emails i can send through automation triggered send mail action.I've read other posts and threads but i am still confused with the wording of Airtable.it says I can send any number of emails to collaborators with verified emails.and also i can send email to 100 unique non-collaborator email address per day.In scenario, I send task notification email to "A" non-collaborator email address, and then sends task assigned email to "B", when "A" completes and changes the status, and if it sends completion email to both "A", and "B" then would it still count as 2 unique collaborator, and i still have 98 more unique non-collaborator email address room left?Just want to clear up this before i start mailing stuff through the automation.Thanks

Hello, I have a DB ~15,000 records. I wrote a script to merge and delete records. It compares three data fields for duplications and combines the duplicate records. It also will merge data from two other fields if the fields are not empty. I tested my script on a 500 record DB and it works fine. When I test on a 2,500 record DB it times out. Can someone make any suggestions on how I can cut the execution time on my script ? I've seen posts about using a hash index, but I don't think that would work for what I want to do. Because I need to iterate through all records to find duplicates. If I'm wrong I'd appreciate insight.   var table = base.getTable('Testing_Dupes'); var query = await table.selectRecordsAsync(); //find records with a duplicate (first name, last name, residence) let dupli = query.records.filter((record) =>{ return query.records.find((potDupe)=>{ return record.ge

Hello,I would like to ask whether is possible to copy linked connection between two tables with automation?I have three tables:1. Summary - here I would like to collect prices from Payment and VAT from Invoices2. Invoices - here are list of invoices, each has at least one connected Payment.3. Payment - list of payments with specific pricesIn Payment table I manually connect each payment to specific Summary.What I would like to do is automatically create/update Summary field in Invoices table with same linked connection as I do with Payment, so in Summary table VAT can be calculated. I tried it with automation, but probably I have mistake somewhere in the action..Hope I explain it clearly, here is link to my sample base - https://airtable.com/apphUNbqkv8pD