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Hi, I have two interfaces in my workspace. One is a form, where my team will enter information at the beginning of each job, and will eventually return to the submission to add/remove/edit the data for completion and processing. The second is a list, that displays the submitted forms. I am unable to add/edit the information in the existing submitted forms, both as admin and editor. Is there a setting or another interface that I can implement to allow for changes to be made to these submissions without going to the data tab within my workspace? I am trying to keep my team from having to navigate anywhere in the space aside from the interfaces as they are using the mobile app.

Hi everyone,I’m using Airtable to manage an inventory of reusable construction materials, and I’d like to turn it into a simple public marketplace/catalogue.Ideally, I’d like to be able to:Share a public link to the marketplace, without requiring users to have an Airtable account. Let people browse the available materials and products, including photos, dimensions, quantities, etc. Allow someone to select a specific quantity of a material/product and submit a reservation request. For example: if there are 50 units available, someone could request to reserve 10 units. Ideally, the available quantity would be updated automatically or the request would be recorded in Airtable. I’d also like to be able to share a direct link to a specific material/product.What would be the best way to set this up with Airtable?

Hi everyone,I’m using Airtable to manage a large inventory with lots of photos attached to records. When I ry to share pictures.I have two questions:Permanent URLs: Is there a way to get a permanent/public URL for each photo that won’t expire? I’d like to use the photo URLs in Google Sheets/Excel and potentially share them with others. Bulk download: Is there a simple way to download all the photos from an Airtable table at once, ideally preserving the original filenames and/or linking each photo back to its Airtable record?I’m looking for a solution that doesn’t require downloading each photo manually.Thanks!

Hi there! Our team submitted a Plumsail Forms extension for review on August 10 and filled out your form the same day. We haven’t heard back from your team since then. Are extensions still being reviewed or has the program been discontinued?

I’m created a new Interface and when I add new groups, fields, data, etc., I see it replicated into ALL existing interfaces.I thought Interface creations were independent from one another. Why are my existing Interfaces being updated with new data/groupings when I’m working in a new one (that was not duplicated from any existing record)?It’s very confusing for the teams who don’t need access to all the details.For instance, I run a real estate brokerage and my photography interface is meant to give details about the property and the SEO I want used in the videos created for the property. I have specific groups set up to quickly select which group of data needs to be seen for the objective. Now when I’m creating a new interface for buyers to see all properties, the details I put into this new interface are duplicating over to my existing photography interface and sharing new details that I don’t need the photographer to see. Why? This wasn’t always this way. I have several independent i

Members of my team are getting “Airtable: SERVER_ERROR:Server encountered an error while processing your request.” while processing a form that has worked for months. The form works fine for me.  

Hi all! I work in Adtech and I'm finishing an MBA with a concentration in AI at Warwick. For my dissertation, I’m researching what happens when citizen developers use AI to build workplace automations and applications! My goal is to publish research that helps democratize lowcode/no code in workplaces by giving more detail on where it works and where users need support. Was thinking this community may be similarly passionate about this mission!I’m looking for research participants to do a 60-minute session: you build a small tool with Replit in a sandbox environment while I record and ask questions. No prep, nothing to study, no coding knowledge needed. Fits you if your day job isn't technical (marketing, ops, HR, finance, etc) and you don't write code for work. No payment, unfortunately as university rules don't allow it. You keep whatever you build, and I'll send the findings to anyone who takes part!If you’re interested, please complete the screener here to see if you qualify, takes

Hi everyone, I'm Sarah — just joined the Airtable community after using it for a few months to manage a small content/project workflow. Loving the flexibility so far, but I'm running into an issue: as my bases grow and get linked together, it's getting harder to keep track of which base "owns" which data. Do you all use a specific naming convention or a master "hub" base to manage this? Would love to hear how more experienced users structure things once you're past 4-5 interconnected bases.

Hello,I’m intersted in the Portals add on, however I can justify the expense of $150/month for 15 users.  I don’t need 15 users currently, I will hopefully eventually scale to that amount +. For now I just need 5 tops.  Please consider changing the minimum user requirement.

In the “Grid View” in the app (on Ipad), where the submitted data is displayed, I don’t seem to be able to control font size. It makes the app relatively useless for my intended purpose (see screenshot below).System-wide font size adjustment on the device makes no difference in the Airtable app (same problem on Iphone). Is there any way to adjust font size?I noticed i don’t have this issue on Android, where system-wide font size adjustment works in the Airtable app! 

How can  use “processing” check box as a temporary lock in airtable automations to prevent duplicate rink allocations?  I have a bowling booking system where bookings trigger an automation to randomly allocate rinks 2 - 8.  When several bookings are processed close together, the same rink can be allocated to more than one booking.  I already have an Available check box in my rink pool table.  I cannot use scripting and dont want to redesign the system.  What exact automation steps would processing act as a lock so each rink can only be claimed once?

My automation OUTSIDE OF TESTING is only finding and returning 10 records, despite my limit being at 1000. Is this still an active bug?   

Hi, I am a project manager for a creative team of 11 people (designers, videographers, editors, and strategists) working on an in-house marketing team. We currently use Airtable  to track our work- using a job input form to collect project details, and project status fields to keep track of our work. We use a separate program for our internal creative reviews (Workzone). We are exploring what it would look like to move our entire process on to Airtable, ever since learning more about the proofing features, and portals- to work with freelancers. As we start to make a plan it would be sooo helpful to see a real life example of how other creative teams have organized their environment and workflow. I am looking for a video or screenshots of a REAL life example from a real creative team that is doing this already. How did you set up your resources and attachments? How do you collaborate/comment/review? Would love to see some ideas to help my team get excited about what is possible.

Hi I’ve made a table to track vehicles arriving at my site but I’m struggling a bit with trying to make some forms that feed into it. I’ve made one form that the user can add new vehicles arriving which works fineI’m trying to make a second form that the user can look down a list of pre-logged vehicles and select the one that has arrived. Ideally this is from a drop down list, but it only lets me enter a new reg, not look at a list. The field type is short text if thats useful to know. Any advice would be appreciated. Thanks in advance. 

Hi everyone,I’ve been managing our entire product catalog in Excel, but it’s getting short. I really need to have a better workflow, and I’m trying to figure out if Airtable is the right solution for my company or if I will hit a wall soon.I interact a lot with the products, change prices frequently, and need a highly visual and optimized system. Here is my specific scenario:The Data & Workflow:We manage around 3,000 to 4,000 products.I have a Master Products Table with historical data: UPC, Name, Brand, and Image Every single day, I receive 5 separate Excel files with updated prices and current availability. Each file belongs to a different customer tier (VIP, Wholesale, Distributor, etc.). If an item is not in the daily Excel, it means it's out of stock for the day.My ultimate goal is to use Airtable Interfaces (Gallery View) to show the active products with their respective prices, export them to PDF, and send them to clients.Based on your experience, is Airtable truly the right

Can data fields be shared across bases?

 SummaryAirtable Automations and Zapier's native Airtable integration both operate within a single base's boundary. There's no first-party way to build a trigger-and-action automation where the trigger lives in one base and the corresponding lookup/write lives in a different base — even when both bases belong to the same workspace and the same organization. Any cross-base workflow currently has to be built by dropping out of native tooling entirely and hand-writing REST API calls inside a Zapier/Make code step, using a manually-generated Personal Access Token.Concrete example of the workaround we had to buildWe needed: when a title record in our "Metadatabase" base gets a specific identifier populated, look up the matching title in a separate "Creative Base," find its linked Audio Cover Art project record, and write a direct link back into Metadatabase — so our Distribution team can jump straight to cover-status info without manually navigating a second base they aren't familiar with.B

We’re back with another Airtable Nonprofit Community builder session on September 30 2026! This time, we’re looking at impact measurement and a challenge I’ve seen in a lot of organizations: the Theory of Change exists, the data exists, but outcomes, programs, indicators and evidence often live in different places. During the session, we’ll build a practical system that connects those pieces, so your Theory of Change becomes something your team can actually use to track progress, learn and report. We’ll look at how to connect outcomes, programs, indicators and evidence, bring quantitative and qualitative data together, and turn the framework into a practical Airtable system. If you work in impact, programs, M&E or nonprofit operations, would be great to have you join us. Register here 👇https://airtableevents.com/build-impact-measurement-09-26 And if you’re curious what these builder sessions are like, here’s the recap and recording from our last session, where we built a donor rep

I had claude create an interface for me and the boxes are huge, I cant seem to click the edge and drag them to make them smaller.  This is how claude said it was set up:I didn't use one of Airtable's built-in interface templates (the picker you'd see if you clicked "Create new interface" and chose from Kanban, Calendar app, Record review, etc. in the UI). I built it directly through the API using raw building blocks:The entry page ("Event Template- Duplicate for New") is a Dashboard page type — a set of sections, each pulling from a table (Projects or Project Categories) with a filter scoping it to just this event, and a grid element inside each section showing specific columns.  

Greetings from Palo Alto! We’re looking for an experienced trainer in the Bay Area to provide both in-person and on-line workshops. Please let me know if you would like to recommend someone. Many thanks! ~Marion

We use Airtable as the central operational system for a construction company. Approximately 20–25 users work in the base throughout the day, and it manages more than 60 active projects.Our site managers need a user-friendly mobile app, including the ability to update project information and upload photos from their phones. We originally connected Glide directly to our main Airtable base, but the volume of API activity significantly slowed down the base.To reduce the load, we created a second Airtable base:Main operational base → Airtable synced base → GlideWe enabled two-way sync between the main base and the synced base. However, edits made through Glide do not update the synced Airtable fields.For example, a user checks a checkbox in Glide. It appears checked temporarily, but Airtable never receives the update. The original unchecked value then syncs back to Glide and reverses the change.We understand that Airtable’s two-way sync may not support edits made through the API, which woul

Looking to hire a consultant that provide an audit and clean up of our data and workflow in Airtable.  Seems that several workflows are starting to break.  

Hi,I need to trigger Zapier to send SMS one hour before an appointment we have in our CRM.I built an IF formula field that checks that the event is not cancelled, it’s of certain type and that it is one hour from event start (AND formula with several check points), returns “Send SMS” when all is green.I had hoped to use this field to trigger Zapier, but Zapier needs a “time modified” field to trigger. And one can’t define a time modified field for a formula field….None of the relevant fields are “written”, they are formula fields, and I really need a combination of criteria OK before triggering.And I don’t have Airtable automations left to use for this :).What workarounds have you come up with?Rgds,Björn

Hey Folks,I am looking for some freelance support on my small company called FallLine. The assignment comprises of developing several key operations like: matching data, AI agent intake processing, E-mail automation etc. In case you could be of help, I am happy to connect. Best regards,Diederik 

Hi everyone,I’m using Airtable on-site to document materials, and I have two questions:Photo compression: Is there a way to automatically compress photos when taking them directly through the Airtable mobile app? The original photos are quite large, which makes uploading/syncing on-site slower. I’d like to reduce the file size while keeping enough quality for documentation purposes. Offline data collection: Is there a way to use Airtable fully offline for an on-site survey? Ideally, I’d like to be able to create records, take photos and fill in fields without an internet connection, then have everything sync automatically once I’m back online.Any recommended setup or workaround would be greatly appreciated. Thanks!