Automations

Hello,I have an automation based on a button click that creates a number of records in a separate base based on what is selected in a multi select field. The automation itself works well, but I am having an issue with people accidently clicking the button multiple times and creating duplicate records. They do need the functionality to run the automation if the multi select field changes, though.My thought was I could use the now() function in a field to essentially create a "Button last clicked" field, use a formula to compare that to the last time the multi select field was modified, and then use that formula's output as a conditional check for an action within the button automation.The issue I am having with this approach is around the now() function, the field only seems to update every 10-60 minutes. So within those 10-60 minutes, the check doesn't work and the button can be clicked multiple times.Is there a better approach to this? A way to work around the now() function providing

Hello allI have a "maintenance log" and have created an ID field with date / autonumber (ie - 14th December #1)The autonumber I am doing with a simple autonumber field, but I am wondering if there is a way of resetting the number to 1 each day just to keep it clean.  It would also be a good way of seeing how many issues are created each day.I have tried the following with no success :Add a "Next ID" field - which is the current ID plus 1Create an automation which searches records created today onlyIntention was to find the most recent record - then use the "Next ID" field to populate the "Current ID" field - but I can't limit my search to just 1, most recent record.Trying to avoid using Make / Integromat if I can.Any thoughts?Andrew

I'm wondering how one might go about creating a script or automation that would create a title for YouTube links and possibly for websites as well.For example, when the YouTube link is pasted into the field, the title of the video is read and then inputted into a title field.This is to save time by not having to go through and label all the YouTube links and websites.

Hi, I want to send emails to my customers using the Gmail automation and I was wondering if I can somehow change the direction of the text to RTL (the mails are in Hebrew)

we still dont have grouping or sorting for records found by conditions in automations. and you cant add an additional dynamic filter to the view you choose… this makes this effectively useless for many cases. we keep getting things added to the ‘by view’ option but the ‘by condition’ option you need to use in order to have dynamic lists in emails. we either need view selection to be able to be dynamic or we need to be able to add an additional condition to the view. ‘show me the records from the expiring projects view where sales person is sales person from the triggering record’ or ‘show me the records where the name of the view matches the sales persons name from the triggering record.’

Can anyone help me solve this puzzle? I need to insert a simple table into a record. Basically within a record I need to collect the data in rows with headers. Someone has already faced this problem. Thanks in advance to everyone.

I have an input variable called “recordId” with value of Domain of website. My question is, when we create a new form from the interface to add a record to a table, how do we access that record? I noticed when we set up input variables, they only access specific values we give it. How do we avoid this and allow variable to be free to capture the data in the form? const config = input.config(); const recordId = config[‘recordId’]; console.log(recordId); For example, let says I have an interface form that allows me to create a record. Let’s assume the form has: Name, Domain. When I click submit to create a new record entry, this input variable should have Name, Domain. For some reason, I’m unable to figure this out.

I am trying to get a sum total of a column in an automation that will send out an email showing the new total every time an amount is added. I was tasked to create an automation running a script, but I am very new to script writing. Any help would be most appreciated

Hi 👋I recently decided to take the leap to level up how I use Airtable by taking baby steps to use Airtable script to accomplish more complex tasks, especially in Airtable Automations. I am currently struggling to combine a typical "If conditional statement" with a "for loop."In this example below, I am trying to do a simple null check to check if NOT BLANK then run through the for loop to update those blank fields with an "Undefined" text, but it always seem to replace all records even when a record already have text in it. What am I doing wrong or what am I missing?  let records = input.config().step2Records let table = base.getTable("Playground"); if ("Email") { for (let record of records) { await table.updateRecordAsync(record, { "Email": "Undefined" }) } } For reference,  input variables: I have seen you @kuovonne all around forum posts patiently teaching others about understanding and utilizing Airtable script

Hello,I wish to create an automation for my students. Trigger: If the column is marked as true: Action: if the SCORE in the scores column is >= 70 Send Email A if the SCORE in the scores column is < 70 Send Email B 

Hi Airtable community!I need your help... I am working on a personal finance project and have 3 tables: 1) Credit Cards, 2) Statements, 3) Transactions...On the Credit Cards table, I have a list of the Credit Cards available to make transactions (e.g. Amex Platinum, Chase Sapphire, etc...)On the Statements table I have a list of all the monthly statements for the each of the cards (e.g. Amex Platinum - Nov 2022 Statement). Each Statement record has a linked record to a Credit Card (from the Credit Cards table) and also a Start date and Close date, which define the range/period for all the transactions pertaining to a Statement.On the Transactions table, each transaction has a Date, amount, category, vendor, and a Credit Card (linked record to Credit Card table). What I need to achieve is to link each Transaction to a corresponding Statement, based on the Credit Card and the Date information on each Transaction. Today I am creating this link manually, but I would like to automate t

Hello !How can I share (=make it visible) the Google calendar I created via linking my Airtable calendar via the URL to anyone from my team? 

Hey AirTable Community Me again, I am currently using Zapier and WATI. I have a base of all my Leads, sometimes, Leads are created twice intentionally. When a record is created in AirTable, I want Zapier to notice. Then Zapier will tell WATI to create a Contact based on the details. Then Zapier will also tell WATI to send a template message to the person. The above is easy enough. The problem lies thereafter, since I can have Leads with the same Phone number, I don’t really want WATI to create two of the same contact and send the same message twice. So my idea is that after a record is created in AirTable, I want AirTable to look for another Lead that has the exact same phone number, but not the same Lead Unique ID. If the result is TRUE, then do nothing. If the result is FALSE, then proceed with the rest of the steps. I am slightly limited to Zapier as a tool for now since the WATI integration with Integromat/make is a little “wonky” and unintelligent (or maybe I am wonky and unintell

Hello Community,I can't upload video using airtable to hootsuite, but hootsuite works fine if I don't use airtable.Any suggestions?Thanks

Can you incorporate record list block in automations? Since I found this is the only way to limit X number of rows to show. 

I wrote a simple script to calculate the unmet needs of a particular product based on the status of orders.And the script has successfully found the result: Sum 7Then I ask airtable to update the corresponding record field "Amount in Need," which is a "number(int)" .As you can see, the system found the correct record, yet it threw an error: received invalid inputs.This is confusing.What did I do wrong?

In coding I would run this in a for() or foreach() arguments, however, I’m a little frustrated trying to think how to execute what I want to achieve. Synopsys: I’m trying to generate new invoices annually for my clients using the page designer (but not this is relevant to that extension). I have a table for clients, payment details, invoices, products and invoiceProducts. I’m working in the Invoices table using fields InvoiceDate, InvoiceDue and NextInvoice when entering view to perform relevant actions. In addition, InvoiceProducts I’m using fields Renewable and RenewingDate to also generate an automation when entering view to decide if that products renew on this invoice or not. The problem I’m finding is that when InvoiceProducts enters view, and there are multiple rows the automation does not know how to distribute this data in the action (or better said, I don’t know how to use this data in Airtable). My automation fails when running a new InvoiceProduct (based on the old invoice

Trying to do a basic automation where I run a find record search but do not want a failure notice if the record isn't found, and I'm not sure how to accomplish that.I'm trying to match email domains from an email received to a contact list.  Since emails received won't always have a matching contact, I don't consider a non-result a failure, but I'm just not sure how to avoid a failure notice in the event there isn't a match.I'm also doing the find record based on two conditions: Search for a match of domain names, and searching for any projects marked with a specific status.  This whittles the find record search down to just one record in our use case.Anyone have any insight into how to avoid the automation failure notice if find records doesn't find a record?

I have a tiktok channel and have an airtable to organize the videos. I wanted to show in one view that filters only the top 5 and another view the bottom 10? Is this possible?

Project is about organizing tiktok video performance.I have a view on a different tab that filters by date(weekly) and sort by number of views.I wanted to create a tab that copies top 5 videos on this view weekly. I figured out the trigger on automation to run weekly. Filter on the view is also adjust weekly. The problem is I don't know how to copy only the top 5 videos. I'm not sure if this is possible. 

Hi there,I've created an airtable where i store (anonymously) every lead generated for our clients by our agency.i have différent informations : ID of the lead, client, agency of the client, campaign, Revenue, Cost, source and a few other field.The problem is in 3 months we are already reaching 50K records and even getting the 250K plan won't be an option. So i plan to have 2 bases :- One (the current) where the leads keeps arriving every day (the history will stop at the previous month included)- One where i merge the records by month (by doing the sum of the cost and the revenue). This would reduce greatly the number of records.For example, let's say i have 200 records of leads for one of my client that came from Facebook in november, I would reduce that to one line only.Then 1500 leads for that same client come from Google and it would also be reduced to a line.Any idea how i could do this ? via a Script ?or is there a better way to manage this ?thanks in advance !

Hey teamI have an exercise, that has been squeezing my brain lately, and I haven't come up with a specific solution yet. Let me explain first, how the process works, I believe it's crucial to understand how records are being added there. The table above, represents invoices from the highway tolls recieved by the cars rental company. One invoice comes from one entity, and includes several toll gates inside.In this case, we received 2 invoices, T1 and T2, every single toll inside has a different cost.On the invoice T1, there are 5 tolls, that have been passed by 2 booking numbers B1 and B2 (two unique customers). The total cost for now for B1 = 6$ (1+2+3). B2 = 9$ (4+5). Customers haven't been charged yet, that's an important information.Before we attempted to charge invoice T1, invoice T2 from another entity has arrived. On the invoice T2, again the same customers were identified. This time, the customer from booking B1 passed 2 tolls (with the cost of 6$ and 7$) and B2 passed

Hi allI am trying to have AirTable send out a webhook at a specific time for records that meet specific conditions, but I realized the "At a scheduled time" trigger does not really allow me to go through conditions to search for specific records.I was considering to work around this by changing the trigger to "When record matches conditions" and set one of the triggers to a formula field with DATETIME_FORMAT(NOW(), 'LT'.But I realized the system does not update the NOW() field in real time (seems to be around every 10min or so?)Is there another workaround within AirTable itself? Or do I have to use make.com/zapier to make this work?Just for reference, I simply want AirTable to send out a message to my team members at a specific time if there's a record that specifically meets the conditions.Thanks in advance

Today, I set aside some time to explore batch techniques for use with await table.updateRecordsAsync(), figuring out the most records that I could update with the 30 seconds allowed within an Automation Script. I wrote a script that updates a Status from “Todo” to “Done” in batches of 50 records at a time that updated approximately 7,000 records within the allowed 30 seconds - before the Automation timeout stopped my script. The same script works as expected within a Scripting Extension App, and takes ~4 minutes for a table with 50,000 records. Although my batch Automation script was my first attempt, and perhaps a little mediocre around the edges - functionally it worked without error - and from this I’m assuming that the most records anyone could hope to update within one Automation script is 7,000 records. //Script can update approx 7,000 records before reaching the time out of 30 seconds within an Automation. //Target Table let table = base.getTable("Table 1"); let query = await

TLDR: I have a functional automation that creates and updates Google Calendar events based on records in a table being created or edited. The problem is that if someone RSVP’s (yes / no / maybe) to an event, and later the record changes, the automation updates the event, losing the RSVP status for each person in the process. Does anyone know if there’s any way around this? Otherwise, I don’t think I’ll be able to use Airtable for this part of the project. :frowning_face: Digging deeper: This isn’t normal behavior for Google Calendar. If I manually create an event that people RSVP to and I edit and save the event, attendee RSVP info isn’t changed. Even if I remove every attendee and re-add them (as I thought Airtable might be doing) it still keeps their RSVP info. I don’t think it’s deleting and creating a new event, because the GCal Event ID isn’t changing. Perhaps it’s deleting every attendee, saving the event, and re-adding each one, every time there’s a change? I don’t think it’s