Automations

Hello, I have the following problem of not beeing able to merge Orders in our internal pipeline. We are getting Orders from our Hubs for Equipment, which need to be packed and shipped in batches. The Script should be able to merge same items ordered for the same Hub multiple times or split if different items ordered. I created the following 2 cases to make the request visible. Case 1: different itemsInput Table "Input Rider Gear Orders"View "Pending"Order 1Column: "Order Number" Value: "17884"Column: "Hub Code" Value: "nl_til_west"Column: "Full Name (from Master Data combinations)" Value: "Winterset - Male - M"Column "Quantity Pick" Value: "1"Order 2Column: "Order Number" Value: "17984"Column: "Hub Code" Value: "nl_til_west"Column: "Full Name (from Master Data combinations)" Value: "Winterset - Male - L"Column "Quantity Pick" Value: "1"Output Table "Rider Gear Output Test"Column: "Hub Code" Value: "nl_til_west"Column: "Pick 1" Value: "Winterset - Male - M"Colum

I'm new to Airtable and looking to see if this will be a good platform to use.I created an Excel file that has a lot of information, so, based on the rows selected by a user, I want it to export out separate word documents based on those rows only and the word document would include the information from each column and that word document would be company branded. Hopefully, my question makes sense,Is that possible?

Hi there, I’m trying to set up an automation that sends an email every day at 12:15am notifying security about who wants to come onto site today, and if they are “not approved”. The email includes a grid of all records that match the conditions “date of entry is today” and approval status is “not approved” I would like to include that day’s date in the subject line and the body of the email. I’ve set up a formula field to give me today’s date, and another field to format how I want it to look in the email, purely for the purposes of this automation. My automation is set up as follows: Send email at 12:15am every day Find records where date of entry is today, and approval status is not approved Send email To insert today’s date into the email subject and body, I was inserting the field ‘todays date formatted’ from the find record step. But if I have say 3 records, it gives me the date 3 times. Is there any way around this? Ideally I would like the email to say: Subject: Non approval

Hello,I have a table. In the table there is a column named "Status" (single select field) with different selection possibilities. ("Property1", Property2",...).In the table is another date/time field.I want that when the status in "Property1" is changed, record the time of this change in the date field.How do I do this?Thanks!

I have a pretty basic automation that grabs a few records in a grid and sends them in an email. The issue is that it seems that in between finding the record and sending the email two different fields go blank. I've attached screenshot examples. The first is the result of "Find Records" and the second is the Grid emdedded in the email (with information censored). Note how in the second image, Product Type and 2024 Rate Availability are both empty. This is actually happening on two different automations that are set up to run on different cadences, but I haven't been able to find issue within the automations or within the records themselves.Can anyone help me troubleshoot this issue?

I create 'multiple select' field to store multiple functions of my product. When I do automation to google docs, the information in this field is grouped together into one field. Current format in google docs is value 1, value 2, value 3Any method to present the value each line?value 1value 2value 3Also, the product image can't be automated into google docs through airtable automation. How can I fix it?  Tks. 

I built an automation with a trigger and an action, but when I try to turn on, it doesn't working. The automation turn on and after it, turn off. Everything seems right and I don't know what to do to solve this. Someone know what can I do?

I have an automation that sends out a digest of all overdue tasks to my team on a twice-weekly basis. This has worked out great for the past 6 months or so, but now names are not appearing in the "assigned to" field. I've tested out all steps of this automation and user names appear correctly at the "find records" test phase, but when populating into the grid below w/in the email, it shows up blank (see below screenshot). Anyone have any ideas about what's going on?I guess one work around is that individuals each get an email that only shows tasks assigned to them but that's not great either since we like to have team visibility across tasks. 

We are using a base as template, which has some automations. I’ve noticed that when the base is duplicated all the automations become disabled. Is there a way to enable all automations on base duplication?

Hi everyone,We have many automations that send an email to a member of staff when the automation is triggered.  That member of staff has left and I now want all of those automations to go to another  member of staff.  Is there a way that I can search through all the automations to find every instance of that email address being used so I can then manually (or automatically) update the email address with the new name?I've searched around and I haven't been able to find a way to do this without going into every automation individually... Thanks 😄

Hi Everyone, I currently have 2 tables ("Lesson Tracker" & Student Record").What the lesson tracker does is that each new entry is basically a record of the student's name and the date of the lesson they attended.The student record table is essentially a database of the students, with their name, contact info, as well as a column counting how many lessons they have attended in total.What I would like is:1. Every time there is a new entry on the lesson tracker, an automation runs which first matches the student name on the new entry to the corresponding student row on the student record table.3. Once this matches, a lesson is added to the number of lessons column. Eg. If the student already attended 3 lessons, then this new entry would turn 3 into 4.The ideal scenario is this: "Sam Smith" attends a lesson on 10/1/2024, so a new entry is made on the lesson tracker. When this happens, an automation runs so that this entry matches with the "Sam Smith" row on the student recor

I am using Airtable as the backend for my app. I have a Table A for registering users and a Table B for registering restaurants. Through the Google Matrix Distance API, I am using longitude and latitude data to calculate the distance between registered restaurants and user data, obtaining the results in the "distance" column of Table B where the restaurants are registered.However, each automation I run through the script only updates for new users registering, causing interference with the distance results for users already registered. I would like each user to have their own distance calculation without interfering with others. I have no idea how to do this! I believe it might involve a filter or something like user ID .

Hello,I'm building an app and would like help solving an issue. I have a Table A where I register my users. Table B contains the restaurants in my app. I use a Google Maps API to calculate the distance between my users and the restaurants. I'm running an automation script block to update the distance calculation each time a new user enters. However, I want an automation where each user has their own calculation from their location to the restaurant. Any ideas on how to achieve this?

Hello Airtable Friends!I really need some help with my automation.I created an automation for when a record is updated for our team. Basically what I did is when an assignee is changed to another assignee, that new assignee would get an Outlook email saying that the record was reassigned to them.When I go to test it, I get an alert from Airtable saying something went wrong with the automation but it doesn't show me what the exact issue is. I am wondering if its Outlook but I am not sure.Can someone help me out? 

Hi,Ive created a project management workflow where we have a project board that filters into a task board, and tasks are assigned to individuals who check a "complete" box when done. We have a dashboard for each individual where their tasks appear. Because the tasks need to be completed in a certain order (ie "edits" need to happen before "production") and we have different people executing on different parts of the project, it can be hard to know when its your turn with the project. The project manager typically assigns all the tasks out at once so all tasks associated with the project appear on the individuals dashboard simultaneously. Ideally we would only want the project to appear on the persons dash if it was their turn with the project. The tasks are already numbered for order so hypothetically it would be easy to automate one following another. Im wondering if theres a way to set automation so the tasks only appear if the previous tasks have already been completed, so the proje

Hi everyone!I am currently working with two tables (let's refer to them as A and B), wherein table B is synced to table A.My objective is to deduplicate table A, but before doing so, I need to merge the information that is not synced in table B to prevent any data loss (essentially deduping without the deletion part).Is there a method to achieve this?I was contemplating using a script to handle the merge process, but I'm unsure if there's a way to identify whether a field in table B is synced or not.Any insights or suggestions would be greatly appreciated!Thank you in advance.

Hi, I am trying to call openAI's API for an Assistant I build, but constantly get this redirect error:  O: Error: Response status was 307 'Temporary Redirect' but redirect mode was set to 'error' at queryAssistant on line 11 at processAndUpdateRecords on line 51 at async main on line 60  The code is as follows(line 11 is: let response = await remoteFetchAsync('https://api.openai.com/v1/assistants/asst_My_ID/messages', {51: const aiResponse = await queryAssistant(domain);60: await processAndUpdateRecords();)  // Define the API key and modellet apiKey = 'API_Key'; // Replace with your actual API keylet model = 'gpt-4-1106-preview'; // Replace with your chosen model // Function to query the Assistant AIasync function queryAssistant(domain) {let response = await remoteFetchAsync('https://api.openai.com/v1/assistants/asst_My_ID/messages', {method: 'POST',headers: {'Authorization': `Bearer ${apiKey}`,'OpenAI-Beta': 'assistants=v1','C

Hello! I am looking for some help with correcting this script (I had Copilot AI help write it) for Airtable. I'd like for the  automation to tick a checkbox "Fully Live" in the table "App Status" when a button is pushed in a specific interface.I'll attached screenshots of the script error, the table we'd like to have updated and the script itself. Any help would be greatly appreciated!I am not married to having to use the button in the interface to initiate the automation. I have another table called Monthly RTLs where the button could be added. When I add a button field there, it wants me to add it to a Dashboard and I got confused - that's why the script references that table. This is the script error.  This is the interface associated to the Monthly RTLs Table. The field "Fully Live" lives in this table here called App Status. This is where all data for a record is held. My department primarily works off of this view and updates the

Hi guys, Is there a way to sync Airtable and Google sheets? I want both apps to update automatically when data is updated/create new from either end. Any insight is appreciated. Thank you in advance. 

Hello,Is it possible to create a tag to autofill a specific table column if a response from a form is received?I want to have pre-created tags to fill the column "Jobs" as seen in the attached image, depending on the jobs form that the candidates fill.Something like;When a form "Product Director is submitted".... Add a tag " Product Director" in the job column

I am having a hard time with an automation for updated record. Right now my Assignee field allows for multiple collaborators on our team to share records. Sometimes a record will need to change from the original assignee and be reassigned to another collaborator(assignee). What I need is for Outlook to send an email to the person that the record has been reassigned to. I keep trying to address it but keep getting notified by Airtable that the automation didn't work (Failed to construct the value for "To").The “assignee field” is called Agent Lead Owner. Outlook® is already integrated.I have attached an image for reference. Hopefully someone understands what I am trying to achieve here and can help me out.Thanks,Lena

Hello,We have a built a complex database for a processing facility, over the past 10 months. As of today, we have about 35 automations running (at various frequencies) and the main base will soon reach 100k entities out of 125k.Until Friday, there haven't been any slowdowns or any load issues. There are 3-4 automations that are running once every few minutes especially during 9am - 6pm. We have a steady 10k entities/month increase rate. And no development has happened since Friday.On Saturday it was reported that the platform started to slow down and entities generated through automations are starting to take minutes to appear.This morning, the automations runs are no longer taking <1 minute to finalize, we are looking at over 30 minutes runs. The queue of runs is chaotic, runs that started later are completed sooner that previous runs and the entire base is full of errors because of this.The company is facing serious penalties due to high processing times.The support email we

Hi, I have a list of tasks I want to set a weekly automation for. .(Weekly, daily, monthly, 3 times per week , twice a month)

I am looking to find any way to automate and control the license levels that exist for our users in Airtable.  Currently, a builder in Airtable can promote users to builders, and collaborators.  This obviously can cause licensing headaches, and administrative headaches.Has anyone found a way to control or run audits via any type of automation to get a handle on licensing changes?  I understand this might be the opposite of what Airtable wants, which is to keep free and open collaboration, but that's not reasonable for businesses trying to control costs.Thanks in advance!

Hi, I need help. I have an automation that is triggered at a scheduled time and the action finds records based on a view of my grid. The grid is displaying all of the correct fields. Yesterday this automation stopped showing fields that are multiple select but show all other fields. I retested the trigger and action without any errors, and I hid and unhid these multiple select fields and turned the automation off and on. Not sure what else to do to get the multiple select fields to display on the automation as they used to.