Base Design

Hello. I need to create a base to daily record the time and date that the Airtable app is open or closed and associate that with the user. I need to record at what time the user opened up Airtable and closed it. It would need some kind of trigger that automatic creates a record, populating “created time” and “created by”. And then using some kind of “NOW()” formula to keep updating until Airtable is disconnected - then it would save the last hour “recorded”. Any ideas? Thank you in advance

Hi! I’d like to build a simple recipe database. I have different ingredients which are parts in different recipes but the various quantities are the problem. I saw an article about this in here but being a total beginner couldn’t quite understand what it meant. So I have a table for ingredients and a table for recipes but how I set the quantities. Like: Recipe #1 2 lemon 2 peppermint 2 lavender Recipe #2 1 lemon 5 lavender 4 spearmint So when I am saving my recipe I would like to choose the quantity for each ingredient and the quantity of course is a different one according to the recipe I’m saving to my database.

Currently, my sheet is structured like this: There is a row with a company’s name, then a corresponding multiselect row with investors X, Y, Z. Is there any way to bring up another table with X, Y, Z as row headers in the first column and the corresponding company in the next column? Thanks!

Hello everyone! I am using Airtable to let my employees input the beginning and ending inventory of our coffee beans. We have multiple beans and they are specifically recorded by their roasting dates. So, if there are two of the same beans with different roast dates, they will have two records (this rarely happens). I have a table for each Beginning Inventory and Ending Inventory. They record the items through a form that they can access via static QR codes by scanning using their phones. What I want to happen is to have a formula that calculates the difference between the beginning and ending inventories on a separate table. However, I cannot find a way to create a formula that can connect different tables. I also thought of experimenting with automation and I am currently watching and reading tutorials online about it right now. Any help will be highly appreciated!

Hi, I am working on creating a marketing base, which includes one table for social media, blog posts, email marketing etc. I want to connect/sync the different tables to one table with the calendar view so we can see everything without having to add the information twice. Is still pretty new to Airtable, but does anyone know if this is possible? There is also the option to have different bases that we sync to a content calendar.

I am looking for someone that can help build a Airtable database , but before i get started I want to make sure that airtable was able to view/link records similar to the attachement. @Noamsay Using the attached screenshot as a example, ideally I would like to select Leona Piper ( on example) and then see the related records ( say Demo, Inc) and then be able to highlight that one and see the related records in a portal/box below that on. Basically, I have links of Artist to Songs, Songs to Songwriter and Songerwriter to Songerwriter who have cowritten together. So all on one form , be able to see list of artist, can filter and select one and see their full list of songs one one tab, and full list of songwriters that have written for them, and select a song and see the list songwriters for that song.

Any suggestions for how to view my Bases properly in Chrome? I’m on a Macbook Pro viewing on a LG monitor, although if I move the tab to my Mac the issues still exists. All is good when I’m on Firefox. See comparison of both browsers in screenshots.

Hi there, I’m building a sort of Vendor Management system for my business – it’s not too different from a CRM. I have my Contact and Company tables all linked up and ready to go, but I’m trying to see if there is a best practice for linking a specific contact as the main contact for an organization (or the primary contact). I’ve thought of a few ways to do this, but wonder how anyone else has done it. I don’t really want to create a linking table with roles which seems overkill. I am thinking the best answer is a second link to the contacts for primary contact which only allows a single link. Thanks for any suggestions!

Hello! We have been using Airtable to help clean up our Pre-Season planning for scout camp this year and it has been awesome. I am now trying to tackle a way of recording merit badge records and am having some trouble. Here’s my goal with the base. 1. A table lists all of the merit badges that we offer (around 40). This is the part I’m really struggling to figure out how to accomplish. This table will display information such as, total number of participants, completion rate, weeks offered, etc. Sort of as a directory to quickly find a specific badge, but also to see summarized info. Here’s an idea of what I might want it to look like: 2. A specfic spot for each merit badge Each merit badge has its own list of requirements that we check off throughout the week. Some simply have requirements 1-6. Others have Requirements 1a-d, 2a, 2b, 3, 4a-c, and 5. It widely varies on a badgr by badge basis. We also track attendance and take notes on individual scouts’ progress. Lastly, we label the

I have a table that has columns Book names, a Genres lookup, and a third column containing an array of votes for each genre in that same order as the Genres lookup. I’m having trouble conceptualizing how I will search for something like “Show me Books with “Business” genre tag voted on over 150 times”. Tried already (new to Airtable): Looking for a formula that will let me index to a position in the vote array such that I can concatenate it with the genre Thinking of a third table that will join the two. Just can’t wrap my mind around how that will work, being new at this.

I’d like to have a bunch of questions in a base, each question labeled, and create a form for a label which asks all the questions from the label and fills in answers into another table. Is that something that’s possible?

I need to set the base up to reduce the SUPPLY inventory when I sell a Jewelry inventory item, so that I can keep track of when to reorder supplies. I guess for now I’m thinking I need to create some kind of rollup formula field in the supply inventory from USAGE that reduces inventory. But I don’t know if this is possible with multiple supply items that compose the jewelry item. Maybe I need to go about it differently but I can’t work it out. If I need to provide more information please let me know!! jewelry inventory|700x134

Hi Airtable community, I am supporting a new nonprofit and looking at the best options for us to setup our whole operational backend in Airtable. I have been working on a few bases and thinking through the structure but I am running into some major blocks in my understanding of Airtable. Looking for someone who can help with overall setup and structure for a new org at a low cost since we are in our initial fundraising process. Thank you in advance for any support. Aimee

I have an inventory Base of different products (Rum, Whiskey, Tequila, Wine, etc). I want to create a table that will auto populate in-stock items when an ‘in stock/on shelf’ checkbox is clicked in the respectful table. Then remove from the table when that checkbox is removed. I don’t need all the information to transfer over, more just the name of the item. The purpose is to just get a quick glance of inventory in one sheet rather than go in to each table.

It seems like this should be easy but I am so confused. I have two tables. The NAMES table has a NAMES Field and a SEQUENCE field that is a formula field that calculated how many days ago the record was created. Therefore, The SEQUENCE Number for a record increases by 1 each day. The MESSAGE Table has a MESSAGE# field with 100 records numbered 1-100 and a text field called MESSAGE. I am trying to make them related fields so I can see which people from the NAMES table have the same SEQUENCE # as the number in the MESSAGE# field.(so the associated records for a MESSAGE Number will change each day). If it makes any difference, I will be using this to automate sending out SMS messages but am stuck with the setup for some reason/ Any help is appreciated.!

I have two tables. The NAMES table has Names & Addresses The MESSAGES Table has a DATE field with every day for this year, and a Message fField with a different message for each day. My use case is automating a way to send a text message to every name in the Names table. I tried creating a Formula field for now() in theNAMES table so each record has today’s date. I was thinking I could then use a lookup to bring in the appropriate messag (Today’s Message) into the Names Table but evidently, I can’t use a formula field as the basis if a lookup. Can someone suggest how I can accomplish this?

Hi, I’m discovering Airtable right now. I try to set a simple database to explore the tool in a project management environnement with automation. I have a master project table. I have another table to collect form responses, related with project. I would like to update project rows with some information of the collected form, when a form response arrive. I understand the concept of trigger. I’m pretty sure I could do it with Integromat or Zapier. Would it be possible with native automation tool in Airtable ? Any suggestion would be very welcome. Thanks a lot

Hi, Is there a way to calculate the average of 2 sums (see screenshot)?

Hi all, See if I can make this understandable…When adding records to a job it keeps nice built in summary count, (see black arrow) but some views will purposely not have the correct total because of what they are allowed to see, would be nice to let them know there are other tasks, just not in their view… is there a formula or some way to have this SUM value update in like a Count cell as it changes?

Availability to Zapier, Integromat, Airtable, and Jot Form. Have one base which is a form that creates questions in field entries onto the base. Could I connect that base with some roundabout way to make a form that’s sent with the questions that are in the base fields as a question, to the customer that’s linked for them to answer to and reply to?

Hi everyone! As i’m discovering more and more about the potential of automations and apps in Airtable, i’ve recently come up with a project idea that I think Airtable can handle with the proper setup. Basically I would like to create an automated jobcenter where individuals could signup through a form where they input a certain amount of variables (which area they live in, what type of company they want to work for etc.). Parallel to this, companies can select their own criteria as well as location and create new job opportunities with similar criteria. What I’m trying to achieve in terms of automation is that the match of several criteria (location+type of job) between individuals and jobs would result in a notification email sent to the individual to alert them of a new job matching their criteria. If I understand correctly the current possibilities of Airtable, this type of multi criteria matching isn’t possible straightforward. But i believe there might be a workaround or some kind

I’m rolling up a list of quantities, and need to determine which quantity was the most recently ordered. I have a separate Rollup field on the same table identifying the most recent date, but I need to be able to set the value of the filter on quantity rollup to only show the quantity when the production date matches the date I have in the second rollup field. Is there a way to set the value of a filter to match a field value? Cheers, AK

Hi folks, I am attempting to do what the title says. I made an example that demonstrates the type of setup I’d like have, viewable here: My First Workspace I made separate bases for attendees (names) and events (date+location), and synced the sole “Attendees” table (the list of names) as a new table in the “Event Attendance” base so that I can manually add each person to an event as an attendee. However, what I cannot figure out how to do is to have those date+location attendance instances transfer over to each attendee’s record in my list of attendees (the “Attendees” base). I tried typing out everything I did but it sounded way too confusing, so if you have a second please just check out my example (it’s super simple, only two bases with a few fields each) and let me know if you have questions about how I set it up, or if what I’m asking is unclear. Thank you so much everyone!

Hi, I’d like to conduct a lookup to group items into classes based on numeric values. I have a table that already does this. It’s called TextileWeightKey and it looks like this: In case the picture doesn’t load, the important columns in this key table are WeightCode (the primary key), MinWeight, and MaxWeight. The first record has the values L1, 0, and 33.9 respectively. The second record has the values L2, 33.9 and 67.8, and so on. These represent different classes of textile weights. All of the L1 class textiles will weigh between 0 and 33.9 grams per square meter (gsm), all of the L2 class textiles will weight between 33.9 and 67.8 gsm, and so on. In another table, Textiles, I have a records representing many unique textiles. Each individual textile has a specific weight, such as 17.4 gsm and there is a field in this table (TextileWeight) that receives this value from those doing the data entry. I would like to have a lookup field in the Textiles table called TextileWeightCo