Base Design

TL;DR: I've come up with a Rube Goldberg machine of a base. Is there a better way to organise this?  I'm managing a small school. I'm using Airtable for organisation, Mailerlite for emailing, Zapier to connect the two, and Fillout for sign-up forms. Probably this doesn't count as complex for most of you wizards, but I'm having a hard time finding an efficient workflow!Currently, I've got this going:A form table (Fillout integrates with Airtable and links to this table). Each record is a form submission, so some records may reflect the same student, perhaps returning for an advanced course. An Airtable automation checks if the course a student wants to join is full, and if it is full, updates the record to join a waiting list instead. Zapier checks a view here to add or remove students from the corresponding group on Mailerlite.A courses table, and a Mailerlite group table. Each course is connected to a Mailerlite group, but not every Mailerlite group is connected to a course.

Is it possible to export a multiple select list in one field into a separate table? For example, I have a field in one table that is a Multiple Select field of Categories. I want take that list of Category options and export that list (i.e. each option as its own record) into a separate Table so I can further work with that data. Is this possible? Thank you in advance for any ideas!

Hi all,For a table as shown above, where only field "item nu" and "Scale" have distinct values for each row while other fields share the same information, how can I automatically fill in the other fields with the common information as shown below? I understand that I can select and drag, but when it's a large table imported from google sheet, is there anyway to automate this?Another question is, if I want to keep one row for each SKU which will put multiple item nu/Scale in one cell, is there anyway to still keep the one-to-one connection between item nu and Scale?Thank you all in advance!  

Hi all, I'm creating a form for volunteers to submit hours. I'd like to build a form that asks if they are new:if no find their information already submitted (name, email) and then let them submit hoursif yes enter in their information and then let them submit hoursI know how to do #1, how could I do #2 allowing them to enter their new information?Thanks!

I am trying to get a sum total of all the hours, demos... Where they can be displayed in an isolated field or additional table. I have tried roll-up and look-up fields into another table with no luck.  

Hi there community,I've been using Airtable for 6-8 months now, mainly as a way to keep track of material prices for a prefabricated home manufacturing operation.  Purchase orders and requests for quotes are entered into the system and a cascading set of tables with increasing levels of specificity allow me to view material prices by something as refined as a supplier SKU and something as broad as "dimensional lumber" - by ft2, bd ft, ln ft, or whatever other metric I want to have.  All that to say that the structure is pretty well built out and working quite well for me, but the more I build it out the more I am intimated by changes like the one I want to make (though I do know that I can duplicate a base to play around there and not risk losing key relationships in the data).We're looking at more heavily integrating this directly with the design software we use (Cadwork), and I've realized that the mechanism by which I've developed my Product IDs - a formula field that comb

Hey,I have a video uploading bug since some days.To be clear, we created an editorial calendar at work and when we try to upload videos, it takes soooooo long to be done until it finally does not work.Is it possible that we uploaded to many videos ?Do you ever met this problem ?Thank you for your awnser. 

Hello AllI have a question trying to make sure I am thinking correctly about my data. I have drivers that complete stops every day for almost all the same stores. So in a week, they can visit the same store 2 a week. I want to use airtable to organize the data and do formulas so that I will calculate the Gross, and Net for each route.So here is my question:I am thinking about having a table that is for Stores (customers), Then having a table is for deliveries.The store's table will have the following columnsStore namezip codeThen the Delivery table will have the following ColumnStore nameZip codeWeightrouteDate completedrateWeight RateTotalSo every day when the routes are created in google sheets. I will use Make to bring in the new stops of the day to add to the database. I would add these to the delivery table. I am thinking since it is always the same delivery each week that I would have a store table so that i am not adding redundant records but can use the store table to link the

Hi. I'm trying to figure out how to use a Lookup Field to update another record in the same table. This is a simplified version of the workflow to illustrate what I'm trying to do:I've got a number of records, called "Sequences." I need to define the relationship between them, and track which one comes next and which one comes before. In the image above, those relationship are defined manually. In the below image, I've replaced the manual versions with Lookups:What I'm seeking to do is this: when I specify the record for the Next Sequence, have that Sequence's record automatically update it's Previous Sequence field with the corresponding record. For example in the below image, in record Sequence 4, when setting Next Sequence to 5 - I'd like for the record Sequence 5 to automatically update the Previous Sequence field with the record Sequence 4.  Is this even remotely possible using some configuration of Lookup Fields? Or automation? I'm at a loss.  Thanks

I've got 3 tables - 1) Athlete, 2) Athlete Races and 3) Athlete Weekly Training Score. 1 is linked to 2 and 3, but 2 and 3 aren't linked. 3 is updated every week, with a new entry (score) per athlete each week.For any relevant entries in 2) (i.e. where the race date matches the date of their training score), I want to add the training score (from 3) into their race record (2)Is this possible with lookups? Or would it need to be an automation? I've tried both but can't quite get to the answer.Thanks in advance!

I'm designing my new base and I want to create unique Task ID's that are prefixed with a letter/number combo that links to the site the task is for so DE2 and HGE. The Task ID will auto-create every time I create a new recordFor example: Create New Record > Task ID is generated (DE2_000001)Can anyone help out? When I done this at a previous company it seems that there was a Field called Site Code that looked up to somewhere then the ID was generated u sing a formula

Hi All,I have three tables in my base:1) customers 2) venues 3) staff and I want to autogenerate a schedule which matches the customer criteria to the right venue and the right member of staff. Does anyone have any ideas of what I can try to produce this? Bit of a noob when it comes to airtable but some experience of databases and a fundamental understanding of tables and forms etc. 

Hi All, We're in the medical field and we are currently setting up airtable to handle our inventories for multiple locations. We have set up our product lists, as well as the inventories for each location and we're currently in the process of utilizing the purchase order option.We can add from each manufacturer, and item, but we're currently stuck on being able to add a quantity for each item-for example, let's say we need a quantity of 100 for one item, and 500 for another, at this time we can only add a quantity for one item. I've added a screenshot to explain what I'm talking about.  Much appreciated!  

Hello, I'm working on a new database and one of my tables includes various types of barcoding equipment.  Each record should have its own unique Serial Number, so I made Serial Number my Primary Field for that table.  I thought that, by default, the Primary Field always required unique values but I've just tried entering a duplicate S/N and it allowed the entry. How can I make sure my Primary Field doesn't allow for the same value to be entered more than once?

Whenever I change the order of fields in one view, I then have to change the sane view in other views one at a time.  (I know I don't have to, but I want to!). Is there a way to change the order of all fields in all views automatically?tia

I'd like to create a new table by importing from an excel worksheet. There will be 30+ fields and i want the single select options to be True and False.When i've tried to add the single select options manually as answers and then convert the field to be single select, it reverses the order. on my survey, i do not want the answers to be False and True, but True and False. Is there a way to do this without going through and manually changing every single field to single select and re-ordering the options for each one? thanks!

Dear Helpful People, I have one base ("Base A") set up to sync to a second base ("Base B") and it was working fine until about 20 hours ago. Base A has a multiselect field that isn't syncing properly to Base B. In Base A, the multiselect field is 100% filled, but Base B the field is only 44.44% filled. In Base A there are 9 options to choose from and it seems like Base B isn't displaying the data for the cells that only have one option selected...I'm truly at a loss for why this is happening and I'd greatly appreciate any insight. Thanks!Erica 

Hi,Can I import a spreadsheet (via Google Sheets or Excel) that includes "Link to Another Record" fields? When I try using the importer, it says the field type is not supported, but it's an important workflow step for how I'm using Airtable. Thanks!

I first started by using the org chart base template offered by Airtable to add my employee roster details and it spit out a beautiful org chart (parent relationship being manager to subordinate) - no complaints there.However, I now want to take this to the next level.I create a new tab on this base, where I listed events. On this tab, I linked employee names to specific events.I now want a separate org chart extension to populate with specifically the events they are assigned to. Parent relationship being Employee to Show Name.When I tried this myself, nothing populated. What am I doing wrong?Is anyone able to hop on a zoom with me and help me out?

I am building a CRM to track touches with individual contacts. While I have figured out how to set up a reminder to reach out to contact a certain amount of time after their most recent meeting, I am trying to figure out the best way to track/record all past meetings for that contact. I have it all on a spreadsheet right now to import but am struggling to figure out the best way to set up that data. Any suggestions?Thanks! Ariel

I have a table I need to search through and pull records from.That table has a column that is linked to another table.  I have that link ID.  It's set to a single link (not multiple items).Here's the item from a list that I have retrieved.  I have the Travelers.id:{  "id":"recj6XBlCeO4Dk19z",  "createdTime":"2023-03-15T02:04:52.000Z",  "fields":{    "stepName":"Start",    "stepNum":1,    "ID":"StandardBuild_1",    "Travelers.id":["recswe1cU6X4b4XVY"],    "travelers.PN":["FRM-0000REV01"],    "Travelers.name":["StandardBuild"]  }}So I want to filter the result by the Travelers.id, but I cannot figure out how to format it.I tried to create a new column that used ARRAYJOIN to format that ID array into a string... but that actually formats the Traveler.name and not the item ID.Any ideas?   

I have a CAMPAIGN tab where each record is a Campaign. For Example: May, June, July. Each record has a Channel field. that i populate from a linked tab called Channel Type)For example one record is: May marketing campaign and the channel field then lists three channels:  Direct Mail, Email and Social Post.I need PROJECTS tab that separates the Campaign and Channels into one record eachfor example; May Direct Mail,May Email,May Social PostI also have a Channel Type Template table that lists all the tasks involved with each channel type. I've seen a video on how to automatically generate the list of all tasks to populate based on the links using the Scripting Extension but in order for it to work you have to start with the list of individual PROJECTS, because the scriping app only allows a 1-1 linking... however, I prefer to build out the work in the CAMPAIGN table so i'm looking to see if i can create a reverse Link or Look up where i can break out the three channels

I created a new base in preparation for moving some spreadsheet data. Column 'A' of the sheet is dates.I'm thinking I can set the primary field as a 'date' field and include 'time' in order to make each record unique. After import (copy & paste) I can change the default time (12:00am) to 12:01am, 12:02am, etc. if there are multiple spreadsheet rows (records) with the same date.QUESTION: Is there a potential issue with having a dates in the Primary Field?

Is there a way to wrap the text in these blocks in Timeline view, so that i can actually read these tasks when they fall on a single day, without having to widen them and end up with even more endless side scrolling?I tried switching that field from single line to long in the Grid view, but that didn't accomplish anything. 

Sorry if I cannot formulate clear, what I want, I am not native English speaker. I will try my best. 🙂We register people in our free shop (we give free clothes for refugees) - with name and ID. Some people using different documents on different days.We have a "registration" table with date, name and ID number (and many other things what is not important here). we have a "visitor" table with people, and "ID" table with the registered ID numbers. for every visitor there are some ID-s linked. I made a simplified version of this, to show what I want 🙂 https://airtable.com/shroibsb4V4JAcBXL If I fill in the registration table by name "Claudia" I would like to see by ID Claudia-ID-1 and Claudia-ID-2 to click on (or fill out a new one, if she comes with an other document)Question: how is it possible by the registration, if we fill out the ID number, and someone was already in the system, we can choose from their linked ID numbers. now we have to fill out the ID numbe