Ask the Community

Hi, everyone! I’m Leif B. -- I run Airtable for the Marketing & Communication team at Memorial Sloan Kettering Cancer Center. I just presented with Denise and Ameer from Mayo Clinic and UNC Health respectively. Would love to keep our convos going in this community space!

Hi - I am trying to use timeline view to display one bar per record, but to indicate more than start and end dates.Possible?Example: Big Event 17 has a start date, a ‘launch date’, and an end dateIs there any way to have the launch date simply/visually indicated on the single timeline bar for Big Event 17?I suppose I could have it display the text of the  ‘launch date’ field in the title of the bar itself but was hoping for something more elegant... like a dot. 🤓  Are you all going to make me switch to Gantt view? 😉Thanks

HIIMAGINE A RECORD…..PRIME = DRAWING 1234, MATERIAL = ABCD, LEVEL = 1 AND QTY = 5.NOW IMAGINE ANOTHER RECORD - SAME DRAWING AND MATERIAL, LEVEL = 2 AND 10 = 10 I AM USING QTY TO DO A TOTAL IN ANOTHER TABLE - AND IN THIS CASE IF I DID THAT I WOULD GET 15….WHAT I NEED TO DO IS TO FIGURE OUT A FORMULA, AUTOMATION OR ROLLUP ETC TO ACTUALLY SAY THAT I WANT THE THE QTY FROM ANY RECORD THAT HAS SAME DRAWING AND MATERIAL BUT ONLY THE HIGHEST LEVEL…..IN THIS CASE THE 10 ON LEVEL 2….AND THE 5 SHOULD DROP TO 0 (USING A NEW QTY DATAFIELD THAN THE ORIGINAL QTY).IF ANOTHER RECORD COMES IN WITH SAME DRAWING AND MATERIAL BUT NOW LEVEL 3 QTY 20….THEN THE RECORDS WITH 5 AND 10 SHOULD BOTH DROP TO 0….AND I COUNT 20 FOR ALL 3 RECORDS IN THE ROLLUP...AND SO ON….. LOOKED AT ARRAY FUNCTIONS BUT DO NOT SEE ANYTHING THERE I COULD USE AND CREATING A LOOKUP LOOPING ON ITSELF DID NOT SEEM TO GIVE ME A BASIS FOR GROUPING THE 3 RECORDS BUT SEEING COUNTS OF 0, 0, 2

Hi all. I am pretty new to working with AirTable but have managed to figure out most of what I need to know thanks to the documentation and this community! I have one question by which I am flummoxed, however: linked record filtering.We have a base with a bunch of different tables in it, including one for Team Members and one for Tasks. In the Tasks table we have a field for Status, which is a single-select field with four options: Not Started, In Progress, Completed, and Deferred. Tasks also has a field that allows them to be linked to particular team members.In the Team Members table we have a field that pulls in all of the tasks associated with a team member. I’d like that field to be filtered by task status, so that only tasks that are not completed are shown. I’d think that turning on “Filter record selection by a condition”  and using a static filter like this would work:

Can airtable take an uploaded document, such as pdf, doc, docx and then extract the text from it?If so how do I sort that out?I want users to upload a document rather than paste the words in the document for a smoother UX journey

Someone knows when Airtable will decide to allow data storage in an European Server without paying an Enterprise Price for just 1 or 2 users :'(. I love Airtable, but I cannot use it for my clients and myself without data storage in EU.Or do you know a walk around for this?Cheers

I’ve spent weeks trying to understand how to properly manage linked record fields in my base, and I’m still stuck. No thanks to ChatGPT - total waste of time. I should have come here a lot earlier. Here’s what I’m struggling with:  I have one main Entities table that contains artists, labels, distributors, producers, etc. In other tables (like Songs and Releases), I need to link to Entities in multiple ways (for example: Artist, Featured Artist, Label, Distributor, Producer). Every time I create a separate link field for each role (e.g., “Artist Name,” “Label”), Airtable automatically creates a new reciprocal field in Entities, which results in multiple “Songs” or “Releases” columns there. This clutters the Entities table and makes it impossible to keep clean.  When I delete these extra reciprocal fields in Entities, it turns my original link fields in Songs or Releases into single line t

Hello all, good morning! Just wonder if I could get some help please! I am trying to use both softr and airtable to build a forum. I like the sample forum that it provided but would like to give it a bit more personality. As per the photos attached, I have a table for users and a table for post. I am using the table of “posts” for my forum so it is not linked to the user table. The issues are:I cannot link the user table to this forum so I cannot add “avatar” field from user table to the forum. I cannot seems to add another attachment photo into that specific space next to the author’s name and post date... 

Hi guys, I’m a baby on this industry, Automation, AI, so on, but im about to learn from basic.As a first step, Im on the learning & studying by myself alone to use Zapier.But, Unfortunately, Airtable doesn’t allow me to access with login on macOS.(I tried a lot of method, changing Browsers safari, chrome, ARC and also accounts google, apple.Only mobile app accepting my ID, but it doesn’t seems that i can do something on that App)So i’m very discouraged to study automation because i’m stuck with this issue.I hope here is someone who know this issue and recommend a solution with referable links.Please find below captured screenshot.  *Below green bar doesn’t proceed anymore :(

Hi all,I’ve been facing a strange issue and I’d love to know if anyone else has experienced something similar — or if this could be a bug.We have two scripting extensions in our base: Delete XXX File Generate INBOUND XXX File Both are configured to only run when a user manually clicks the "Run" button. There are no automation triggers, no time-based triggers, and no webhook or external script that could be calling them.Despite this, these scripts executed themselves on two different days: June 12th, 2025 June 26th, 2025 Only one execution occurred each day. No user was interacting with the base at that time. These scripts do call a Google Apps Script via fetch(), but that Apps Script has no time triggers or onEdit

I’ve tried many different ways to set up click to dial with ringcentral app, and it even worked the first time I set it up, but for some reason, its not working. I’ve tried creating formulas that others have suggested, buttons, etc… but no mater what I do, I always get this error in the address bar of the new tab that opens: about:blank#blockedIf I manually type tel:+16199309785 it dial no problem, excel the link i just typed even works but it won’t click to dial from the grid in airtable. I’ve tried chrome and edge, same thing. Any suggestions?

Is there a way to automatically assign people based on a list? Basically, when I change a status on a record, I want it to automatically assign 1 of 3 people from a list to that task (list is separate from base users) and if number 1 was just assigned, the next on the list is 2, then 3, then back to 1. Is there any way to automate this, or do you have to manually assign? 

I’m trying to make an extension that generates a file using base data and then re-uploads that file back to Airtable. However, I’m not able to find any way to access the upload attachment HTTP endpoint from within the Blocks SDK. The API reference only shows examples of “uploading” attachments using public URLs.Is there any way to access this functionality (properly) from within a blocks extension? Or alternatively some sort of internal PAT or similar I can use to make the POST request without hardcoding something that will be exposed in the browser?

Airtable has two nice features:In Interfaces you can launch a “Create Record Form” from an existing record and it will pre-populate the “parent” record value in the appropriate field. In Data Tables when using a Link field (to another table) you can specify a filter, to limit which records are displayed. However, these two features do not appear to be compatible 🙁 Worked Example:I have a Team Placement table, which links People records to Team records. I have an interface which lists the current Teams, from the record view I can launch the “Create Team Placement” form and the Team field is pre-populated. However, I want to have a

I have a database of models and all their various measurements. Some key measurements are captured as a pseudo-range, meaning there are a pair of number fields to capture the low and high end of the range, as shown below:Height (1 number field) Bust, Bust+ (2 number fields)  Waist, Waist+ (2 number fields) Hip, Hip+ (2 number fields)(Note: not all models have a pair of measurements recorded) Now let’s say I want to search for models that fit specific parameters...If I’m just looking for a single measurement range (of which there is a min/max pair), then the filter looks something like this:  Simple enough.However this becomes a royal PITA to build a custom filter to search for a combination of dozen other measurement parameters (of

Hi, I’m new to using Airtable. I create a Gantt view when I set up dependencies between some  milestones. I noticed  that in my Gantt view when I have  milestone that is dependent on another milestone, even if I move the first milestone it does not affect the milestone that is dependent on it. however, when a milestone is dependent on a task that has a duration, the change is reflected.Milestone 2 depends on Milestone 1  After moving Milestone1 one day later , Milestone 2 remains due for the 25th. I expected it to move 1 day later    

Hi Any idea when Airtable will update its markdown syntax to accept inline images? I love to send emails with Airtable automation, but I can’t find a way to integrate my signature to emails !

Has anyone seen this message before when trying to sync and emailed CSV file into the base?“Unable to sync this source. A field in this table has too many select options, so no new select options can be synced”.How do i fix this? 

I am building an app that will use the Airtable API to export and format data from many tables within our base. I am pushing my code to a public GitHub repository.I am obviously treating the API key(s) as secrets and not pushing them to my repo, should I also treat the base’s ID value as a secrets value? What about the table IDs?

Dear community,I am thinking about to turn on Airtable AI, but first I'd like to ask whether the Airtable AI has the power to do what I want.A brief introduction of my base and what I want to achieve:We provide logistics management for cruise vessels when they are in dry dock. We manage the complete supply chain and on site coordination. Building a detailed inventory of all items for the ship and keep track is one of our tasks. Now, we work with barcode tracking which means we have to assign a barcode to a record (primary field = barcode). This can be done by scanning the label (regret to say that, but the Airtable mobile app sucks!) , or manual input (risk of typos), or third party scanning integration. We also take photos of every single item (attachment field).And here is what I want (primary goal):AI should analyze the photo and search for a barcode label, then update the primary field accordingly.So much more what

So I want to extract text from a picture like below format the data to be analyzed like the Excel below.

Hello! I’ve had this issue for some time now but finally have the time to sit down and really figure it out. Except I can’t figure it out. Base 1 has Table 1, which is synced to both Base 2 and 3. Base 2 and 3 are not allowed to create new records, I have to go back to Base 1 to add records in. Syncing is enabled for both (see below). I need to be able to edit Table 1 from all 3 bases and have the changes show up for each base. Base 1 settings: Base 2 settings (same as Base 3): Message when I try to add records to Base 2: 

Having trouble with another automation. I’m trying to make an automation that will send an email to an assigned care worker, when one of their assigned clients (global worker) has not had a touchpoint in more than two weeks. I’ve mapped it to send an email to their email ID from the linked table, but it’s saying “Invalid email address in the "to" field: fldoiK6gc9Jd7MMgy”. Here’s a screenshot of it:  

Hey all, I’ve got another (hopefully) easy question for y’all.IF({Rental Fee}="", "", {Rental Fee} / {Open Duration})Here’s what I’ve got. Open Duration is another equation where I used DATETIME_DIFF to calculate the number of months (success!). Rental Fee is a currency field where I plug in the numbers. What I really want to do is see how much the rental fee came out to per month.Cool thing is that the IF field is working well enough, I only get #ERROR! on the fields where the equation is applicable. Not cool thing is the whole #ERROR! message bit. 😂 If rental fee is $10,000 and duration is 10, then why am I not getting $1,000?I can’t figure out what I’ve done wrong. Any thoughts? Thank you in advance!

Greetings, I’m new to Airtable.I want to run a script to delete field columns that contain the word (SS)I get this error:“deleteFieldAsync available: no⚠️ Your current environment/role does not support deleting fields via script.Please run this in Extensions → Scripting with a Creator role, or delete the fields manually.”I am the Owner of the base.I am in extensions → Scripts and running this script from there.Why is it not allowing me to delete if I am an Owner and I am running the script from extensions?Thanks!