Automations

I need a timestamp when a certain option is added from a multiselect list. I can’t use the “Last time modified” timestamp, because I don’t want the timestamp to change if other options are later selected from the multi select. I have created a view for records to filter into as soon as the specific option is added from the multi select list, but I am still having trouble time stamping the day the record moved into that view, and never have it change.

Hello! I built a form where several fields are long text with rich text formatting enabled. When the form is filled out, I have an automation set up where the contents of the form are sent as a slack message. Right now, I have an issue where the form will have hyperlinked text, but the automated slack message shows the markdown syntax for the hyperlink and not the hyperlink itself. Is there any way to fix this? This is the slack message I have set up: The Hyperlink at the end “Here is the running list […]” works. It is the hyperlinks in the tokens that are breaking to look like: [Link text Here](https:/ /link-url-here. org)

I have the following forumla Email address: " & Email & " blah blah blah. If ends up looking correct in the forumlas field However when I grab that field and use it in an automation, it adds a \ to the start of the email. I feel like this is a tricky markdown thing, but can’t figure out how to ignore it. In truth I am actually happy for the email to not show up as a link. Any ideas?

I have a google sheet that has blank cells. When I try and run an automation to create a new record when there is a new row in the google sheet the automation stops at the blank cells. Here is an example of the google sheets row in question. The row is generated from a form that branches so the blank cells are a must. Is there a way to run this automation?

Hi Airtablers I am trying to create/automate a weekly report (or record) that contains summaries from other tables. So for example, I have a ‘Daily Report’ table, that contains a column with a %. I’d like to create a record in my ‘Weekly Report’ table, on a Saturday, that automatically sums all the columns from the previous 5 days. It’s not a problem to do this on the outset, but what is a problem is having the Weekly table use a fixed date to sum the past 5 days. I can’t figure out how to specify that the sum should only be from say Monday 1st to Friday 5th in the weekly report, and the week after that should automatically sum from say Monday 8th to Friday 15th, if that makes sense? So like this: Week 1 report created automatically on 6th that contains sum of Daily Reports from 1st - 5th Week 2 report created automatically on 13th that contains sum of Daily Reports from 8th - 12th Week 3 report created automatically on 20th that contains sum of Daily Reports from 15th - 19th …etc

I am trying to figure out a way to trigger an action when a specific status record is updated. For example, when a person is moved to a "Pre-Qualified’ status, then trigger an action to send an email. Is this possible? I don’t need just a status record update, but a specific status record update. Thanks!

Is there a script or automation I could use - if due date is saturday or sunday, change due date to friday before? Thanks!

Hi all, I have an error when I reproduce this example: Airtable Scripting let record = await input.recordAsync(‘Select a record to use’, table); Throw this error: TypeError: input.recordAsync is not a function Does anyone have an idea of what I need to change? Thanks, Arthur

Trying to setup automation when an actual date gets recorded in a field, if it is different than our planned release then it would update the planned release date field. Once it does this, I would like it to send a slack message to team managers for reference/visibility. However the moment someone starts to type a date in the field, the automation kicks in with first key stroke and results in wrong date being captured and slack message sent prematurely. See attached example. I have tried triggering on date field change, i tried when enters view, I tried when a formula field changes. All of them result in same issue. The only way to get it to work is if the user uses the date picker which is seldom used.

Dear all is possible add formula to the trigger. See image sample. Thank you for you support.

Hi All, I am new to the airtable and Airtable Automations. I have a table with a column ‘Filled Date’. I wanted to schedule an automation to happen every night to delete the records with a date that is 60 days prior to today. I don’t know if am doing it wrong, but I tried to filter the rows using below code, but it’s filtering entire records: var today = new Date(); const table = base.getTable(“Table1”); const query = await table.selectRecordsAsync({ fields: [“Filled Date”] }); const todelete = query.records.filter(rec => Math.ceil(Math.abs(today.getTime() - new Date(rec.getCellValue(“Filled Date”)).getTime()/ (1000 * 60 * 60 * 24))) > 60); console.log(todelete); Can anyone help me on this. Any advise is much appreciated. Thank you.

I’d like to trigger an AT automation with a webhook (when webhook received). I want to trigger to this webhook from within a MAKE scenario… I don’t even want to send data… just trigger the AT automation at a certain step in my MAKE scenario. How can I do this? Webhook modules in MAKE don’t fit the bill… any workarounds? (API call or otherwise?) Thanks

Hi, I’m trying to use the script to automate the emails in my database. I’m pretty new in airtable, so I’m trying to figure it out. This is a fake example of my database: I want to create a code that sends emails only to people that have the status “To send,” and I would like, for example, Sara will receive 2 emails: Report C common email with Suzi (The email should have both emails as “To”) Report A I know how to send a common email to everyone, but I would like that everyone will have a personalized email. First of all, is it possible to do it? I’m not sure about it. Secondly, Can someone help me, or give me any clues or resources to look at? Thank you :slightly_smiling_face:

Sorry, this is quite a convoluted ask and I understand it may be too complex for a simple response. Context: We have a community of 60 individuals recorded in an airtable. We run a limited dinner series to allow them to network with as many people as possible in as few instances (say 4 - 6 only). We manually generate groups of five persons for each dinner using various criteria such as persona, interest, gender, etc. In some instances, we wish to increase the chances of similar profiles meet. In others, we want to decrease chances. Ask: Is there a way to use automation or script in Airtable to automate this group generation? We would also like to ensure it creates a value in response to “have these individuals been grouped before” so we can increase or decrease that criteria.

Hello- Does anyone have a an automations solution with this one? Trying to add in a Adobe URL and have it automatically convert to a PDF in another attachment field using an automation. I did try it out and this was the message I got: JavaScript is required to run Acrobat online services I tried with a Airtable URL and it works fine, I am not savy with Java/Scripting at all. Thanks!

I need to send fields from one table to another (in another base)… I want to add ONLY those that donlt exist yet, i.e avoid duplicates. I need to do this automatically as a required step in a MAKE workflow. This is what I’ve been trying (and am stuck) Data flows from Table A to Table B. For TableB, I create a view with only the records that haven’t gone through this process, so I do not repeat the search over teh full table everytime On this view, I run a SEARCH RECORDS module in MAKE. The output is a series of bundles. I need to extrat only the one fied of interest from all output bundles and put them in an array. So then I can iterate over this array with another SEARCH RECORDS to check one by one if they exist or not in destination table… then I add a record with all resulting entries which do not already exist. This seems way too convoluted, but I’m struggling to figure out a more direct way to do it… Surely there is a better way. I mean, it’s fairly simple: “from within MAKE, copy

Hi Airtable Community, I have a base that receives and manipulates data coming in using a webhook. Data comes in as a single record (so each webhook brings in a single record of data) and that single record needs to be processed completely before the next record can be considered. In other words, the automation needs to run to completion on one record before the automation starts again for the next record. The automation consists of 1 create record action followed by 5 script actions, and is initiated by the receival of a webhook. The automation runs as expected when tested, however I have started to notice missing data assignments that should have been completed by one or two of the script actions. I suspect this may be because a number of webhooks are received within quick succession, which leads to automations kicking off before the previous one has been completed? Does this sounds plausible? And if so, are there any suggestions on how to resolve this issue? Cheers, Ryan.

Hi all, I have a base set up as a room reservation form for my company to book spaces for meetings. Is there a way to set up an automation to email if a record is created that has a start/end time within a record that already has been created? We are trying to avoid double booking rooms and would like to send an email warning the person who has submitted the form that there is already a reservation for the space! Thanks!

Dear Airtable Community, I have created an automation that has multiple actions: Triggered by a webhook (beneficiary data comes in with various traits) Creates a new record in Table 1 with this new data as is (no manipulation) Runs a script that assigns a unique ID to beneficiary (based on this new record in step 2) Runs a script that assigns a household ID to beneficiary’s household (based on this new record in step 2) Runs a script that cleans record (created in step 2 with new assigned variables created in steps 3&4) and then creates a new record in Table 2 I have tested the scripts and they all run as expected - however, in steps 3 and 4 I use the .updateRecordAsync function: Step 3: var recordID = inputConfig.NewRecordID; await tableRaw.updateRecordAsync(recordID,{“Household Member ID Generated”: idFinalString}); Step 4: var recordID = inputConfig.NewRecordID; await tableRaw.updateRecordAsync(recordID,{“Map Block Code”: codeBlock,“Household Unique ID” : HhUniqueID}

Hello. Let me preface this by saying I am not great at scripts, so your patience and clear explanations would be greatly appreciated. We currently have a script (no idea who wrote it ages ago) in one of our tables that works by the pressing of a button. I am trying to get the same script to work by triggering it with a checkbox so I can use it in an automation. Thinking I could just copy/past the script, but that clearly doesn’t work. I get the error : TypeError: input.recordAsync is not a function at main on line 2 I know I have to make some changes for it to work properly, I’ve seen similar responses but couldn’t figure out exactly what to do. The original working script that is currently triggered by a button is: let mapperschedule = base.getTable("Mapper Schedule"); let record = await input.recordAsync('Pick a record', base.getTable('Mapper Schedule')); let topaste = record.getCellValue('Update Mapper Schedule Name - To Paste'); let name = record.getCellValue('Name'); output.markd

I have two tables - one that contains lists of content items that our Editorial team manages. It links to another table that contains the contracts (SOWs) for the writer to complete the content item. I want to create an automation where when the Editorial Status in the Content-In-Process table changes to reflect that the content has been submitted, the Status field in the Writer SOWs table changes to Work Completed. It’s not working correctly - I know it has something to do with the fact that the trigger is returning a record in Content-in-Process, while the action has it updating a record in Writer SOWs, but I’m not sure what I’m missing. Here is my trigger: And here is what I have for the action: I think I’m missing something that tells it which record to update in Writer SOWs based on which record is returned in the trigger on Content-in-Process, but I’m not sure how to do that.

Continuing the discussion from Help with a script please!: @Bill.French

In python and pandas I have the following dataframe: tweet_text.info() <class 'pandas.core.frame.DataFrame'> RangeIndex: 11 entries, 0 to 10 Data columns (total 8 columns): # Column Non-Null Count Dtype --- ------ -------------- ----- 0 tweet_id 11 non-null object 1 created_at 11 non-null object 2 source 11 non-null object 3 geo 0 non-null object 4 coordinates 0 non-null object 5 entities 11 non-null object 6 user 11 non-null object 7 text 11 non-null object dtypes: object(8) memory usage: 832.0+ bytes I then made this routine to iterate through the dataframe and include data in a table in the Airtable, which have the same columns AIRTABLE_BASE_ID = "" AIRTABLE_TABLE_NAME = "" AIRTABLE_API_KEY = "" ENDPOINT = f'https://api.airtable.com/v0/{AIRTABLE_BASE_ID}/{AIRTABLE_TABLE_NAME}' headers = { "Authorization": f"Bearer {AIRTABLE_API_KEY}", "Content-Type"

I wanted to know if there was a way to get multiple records in a single table using automations. I currently have this, but I’m unable to write the appropriate script. I get an error message if I try to do it with an update record action. and I consistently experience this error no matter what or how I enter the information. I was searching for a scripting option, but I am unable to comprehend the syntax or locate the correct code. Please let me know if you need any additional information, and I’ll be happy to provide it. thanks for your assistance in advance

We need an automation to tag a customer that is returning their purchase with 14 days. We want to add the tag “to refund” upon these conditions; They cancelled the order within 14 days of “activation date” We have the following fields “delivered date” “cancellation date” how do i make an automation to calculate the amount of days between those two fields and if the value is 1 through 14, add a tag to “line features”? thanks for your help