Automations

Our company collects availability forms in Airtable from an external source. When these forms are collected, they create a new record in a “forms” table. We have a separate table called “availability” that brings in select data from the forms table to compare availability across types of submissions. I am trying to set up an automation that will bring in this data into the availability table automatically (e.g. by adding another linked record) rather than having to do so manually. The highlighted cell shows the records I want to add to the “school forms records” field using the update records action. This image shows my trigger: when a record is created in the School Forms table, do x, y, z.

Hey there, I have the following set up. There are 2 columns in table 1. Column A “Monday of the week” is a formula field that calculates the Monday of a week. Column B “Manual weekly entry” which is a linked field to table 2. Table 2 has a primary field “Monday of the week”. There is also a roll up column that rolls up all the record in Table 1 that are part of that Monday of the week. When copy pasting manually Column A in table 1 to Column B in table 1 everything works perfectly and there is only 1 Monday of the week with a roll up of all the record that should be in that roll up. However, when trying to automate the copy pasting through Airtable Automation (or Zapier, the result is the same) then the pasting is happening correctly, but in Table 2 we see that a duplicate Monday of the week in the primary field is created with each time only 1 record in the roll up. Is there a way how this copy paste can be automated without creating a

Hi. I am having a hard time making automation work with my Google Agenda. Creating an event is simple enough. But updating a record always fail, I do not understand why at all. Maybe somebody experienced the same roadblock?

I have a problem with using an encoded URL in an automation, specifically to put the URL in a Markdown field. I made a new table to illustrate the problem : The formula field encore the URL as follow, this is correct : I have an automation that fills the third field, configured as a long text with rich text enabled, this is how the automation is set up : This produce the wrong result. In the markdown, the URL is not encoded anymore : Any idea how to get around this ? I can disable rich text in the field and it will work correctl

Is there a way to search for a record, (and ideally link it) in table B based on an email address field in table A, whilst entering the new record in table A?- I dont mind if it fails if it finds duplication or none, but it would save me much time to automate this? Thanks in advance!

Within the last hour all of the automations just stopped processing through and now have a “In Progress” for the run history. I checked the automations as there was no field values changed and the trigger never changed. Additionally, I ran a few test automations and they went through and updated the fields correctly. However, when a form is submitted the automations doesn’t process and gets stuck at “In Progress”. I can’t find anything to show it is broken on my end. Is there an announcements portion or something that maybe AirTable can state if this is more then a local issue and effecting others?

The interface (GUI) to automation has changed for me in the last few days. Not sure if that is related, but many of my automations across multiple bases have stopped working. The only pattern I have so far established is the trigger (I mostly use record entered view) fires correctly. The log shows “In progress” as the title and under the first action (mostly a script) it says “Step pending”. It then gets stuck there, doesn’t time out, doesn’t error! I have a PRO plan and am no where near any limits, as best as I can tell. Weirdly, if I create a brand new automation on a test base it works, but editing an existing automation, turning it off and on has no effect. If I test the script from the edit panel then I get an error that just says “Unexpected error has occurred, contact support”, I get the same error even if I completely blank the script or do a simple console.log(‘test’). I have raised a ticket with support but given I am in Australia I need to wait lots of hours before they e

I just connected a base to slack and I’d like to automatically message a specific employee when a customer’s credit card expires. I have a field with expiration date, another field with a formula “IF({Expiration Date}<TODAY(),“Expired”,“Valid”)”. Is there a way I can trigger a slack message when this field is “Expired”? Would I use “updates to watched record” to configure slack message? If so, how do I make my formula field a “watched record”?

Hey everyone, I’m trying to set up an automation that will send an email link of a completed, submitted form. I have selected the correct trigger and action, but when I try to add the attachment it doesn’t allow me to do so saying the link is not available Is there something I’m missing. Nikesha

Hey guys here’s the scenario: I have table 1 with leads and table 2 with clients. Once I update the status of a lead in table 1, I’d like it to appear in my table 2 as a client. It sounds so easy but I can’t find a way to set this up. Please can someone help? Thanks :v:

Hi. I’d like to write a script where I change the formula of a formula field when a record is updated. Is this possible? I need this because I need all my values in a column to be the same date, so I configured this field to be: DATETIME_PARSE(“01/07/2022”, “DD/MM/YYYY”). But I need this date to be changed by my user through the dashboard (by editing a specific record). So I’d like to run an script that changes this formula, replacing the date part (“01/07/2022”) for the new one, picked by my user, so my entire column will get the new date value. Anyone can help with this?

I want to run some code on within Airtable to run a NodeJS script that will scrape Google search results and then save the results to my base. This is the code: Google API | ScrapingBee Possible?

I have a base that I am using as a CRM. We have one tab with all of our contacts listed and one tab with all of our opportunities. There are hundreds of records in each. I’ve just realised, when attempting to export a list of emails related to opportunities by stage (for example a list of all of the emails associated with our wam leads) that our sales associate set the opportunities up without ever linking the contacts to each opportunity. I now need to bulk link them all. Is there an easy way to do this that doesn’t involve going into each opportunity individually? Thanks.

In Table A, I am trying to create three columns whereby each column would automatically and randomly select a person listed in Table B (same column), whenever a new record is created in Table A. However, these are the additional requirements: There cannot be any repeats within a particular row. Repeats within a column (i.e., on several rows) is OK but is conditionally limited to a maximum number of two repeats. Selections are conditional based upon the person’s status (in Table B) (e.g., “status 1”). Here’s an example. TABLE B (the list of persons that would be randomly selected from in Table A)

Having issues with time entry from Airtable base, changing when syncing to my Google Calendar. I’ve tried several different approaches for the sync (Sharing Airtable Calendar View, Zapier and Automation: sending an event). Each approach properly syncs the day, but the time from my Airtable base table is always 5 hours off from the synced event in my Google Calendar. Example: 7PM in my Airtable base table, synced to 2PM on my Google Calendar. This 5 hour difference leads me to believe it’s a time zone setting. I’m American/Chicago time zone. Airtable Date Column Settings: Date Format: Friendly; Time Format: 12 hour; I’ve turned on “Use the same time zone (GMT) for all collaborators” Any suggestions what setting I’ve overlooked? User Level: Free Account

I’m running a school and trying to automatically generate a sheet that shows which students will be in attendance on which days. We have several part-time options, for example, someone can come Mon-Tues, others may come Wed-Friday, some Mondays only… For reason that seem unnecessary to explain here, I’m using Jotform to collect initial info, so I’ve created an automation that searches the field Jotform populates (Days attending. Looks like “M; T”, etc.) for “M”, and the action it takes is to select “M” from the linked field of days attending. It worked great. Then I created one for Tuesday. It also worked great. Except that if someone is attending Monday AND Tuesday, one will cancel out the other. How do I get it to put in BOTH? I’ve literally been working on this for HOURS. @Elias_Gomez_sainz @Mohamed_Swellam @ [ScottWorld]

Is it possible to insert an Image to google docs using automation? Now i can only insert url of the img…

How can I download images from Airtable and then upload those same images to Wordpress servers. essentially I want to move all image attachments from Airtable to Wordpress custom post fields. At the moment I have a Airtable plugin that i made that send the image attachment url to Wordpress and fields like Linkedin, location etc, about our employees and fills up the matching fields in Wordpress. so how will I download images and then upload them to Wordpress using axios javascript. I want the images to be uploaded to the right field, if its an image for James it should be downloaded from airtable and upload to James profile. I created a custom image field to upload the images to

Hi there! We have a form which asks users to give feedback. They all already have a “master record” with more information. When new records are created with this, I’m trying to create an automation which finds the “master record” and adds in the new fields to it. I can’t replace the record, and know that I could do this with Dedupe but it’s simply not scalable. The form is also an airtable form, so ideally wouldnt have to get e.g. Zapier involved. Currently I’m thinking an automation with an appropriate script? I can’t get ‘Update Records’ to work for this use case as an Automation, as two records I want to merge have different IDs. Would LOVE any help. Thanks!

Hello! I need to automate VIDEO posts from AirTable to Linkedin, I was thinking through Zapier. Some research I have done indicates that while it is possible to do this for text and graphic posts, but due to Linkedin's API limitations, this isn't possible for video posts. Does anyone here have experience with this? Thank you!

Can we Customize Cards in Kanban View By Automation. I want to do that whenever “contract end date” is filled, contract end date should be added in Active rental status automatically not in others. Can we customize fields in a way that some fields are shown in some cards while hidden in others.

Good afternoon I am currently doing a personal nutrition project and I want to solve the following question: There is a table of products, and I want to check for a duplicate when a new record is entered, maybe such a product was already in the database I tried to do it through automation, and mark a duplicate, but automation does not work drive.google.com

Hi there, I’m still a bit of a newbie on Airtable and I’ve searched quite a bit how to solve my problem but for now I can’t find it. I have created a database with different tables that have different functions: 1 - a table with events and their characteristics 2 - a table with spots related to these events. Which allows me to optimize the kanban view 3 - a contacts table 4 - a specific board where I would like to use the timeline function to bring out events from boards 1 & 2. My concern: I would really like to automate table 4 to avoid double entries. So I used an automation to create records in table 4 as soon as a record is created in table 1 or 2. So far so good. Now I would also like to automate the updating of records in table 4 when a record is modified in table 1 or 2. And therein lies the drama. I have looked at some topics, but I can’t configure the ID records in the automation. There is always an error detected during the test

Hi!! I am new to airtable(using it from last 6 days). I want to get notification whenever my partners add the data in a table but problem is that whenever they upload the data, they add more that 100 records in that table at a time and I got that same number of notifications. But I need this notification otherwise I have to check table daily whether someone has upload the data or not… So I just want a single slack or email notification if records are added on that Day/Hour.

Actually, I have a field “School Name” that can contain duplicate values. There is a condition that the id should be the same for duplicate values. So how can I do this without taking the help of another table? if there is some script, please share as I am new to Airtable.