Automations

I manage a statewide calendar on which people submit their events via a form. Many of these dates repeat weekly. How do I set up an automation to add subsequent events automatically rather than having to do it manually? 

Good afternoon.I would like to clarify whether it is possible to manually trigger an automation without linking it to any tables. I noticed that the “Run automation” button is available on the record details page, but in my case the first step needs to be an API call that retrieves data before anything is added to the tables. I don’t need scheduling and cannot use webhooks. Is this approach supported?

I’ve been working with Airtable for a few months. I’m a DBA and operations manager so I’m not a novice but I also know my limits. I’m building a new relational DB in airtable to manage a small business I’m starting and given my time constraints I’m looking to outsource some of the initial design and configuration so I can maximize automations and reduce the burden of any manual work. Please comment if this is something you might be able to help with.

Hello! I’m trying to create an automation that allows me to add someone to a collaborator field without replacing any data that is already in the field. Is this possible? That is, if 3 people are already in the collaborator field and I want to add a fourth via an automation, can the fourth be added without removing the other 3 that are already in the field?

Hello! I have two tables. One is a collection for a webform and the other contains all the main data. The webform uses a field that references the main table data, such as first name. I want when someone adds a specific code in the form to update a multi select field but I don’t want to destroy the other entires. I have it good to go right now but its overwriting the current selections with a singular selection that I want to add to the existing selections.

I was recently added as an ADMIN and owner of an existing workspace and base. There are some existing automations created by other people.When I tried to add myself as a subscriber to notifications, I get an error message saying, “Subscriber must have creator permission level in the application.”Well, as admin and base/workspace owner, I think I’ve got all that.The only subscriber to one of these notifications is someone who has left the organization and no longer has an account. I can’t remove them unless I can at least add one other user. So it’s a catch-22.Any ideas?

Hi, I have social media base that has two tables – one for content creation and one for our social media posts. I have an automation setup to automatically create a post record when a content record is set to a certain status. It also copies over related fields such as campaign, location, etc. The problem is the automation triggers as soon as that status is selected, which is sometimes before the other fields are updated.I’ve tried adding a script to delay the create record action, but it still only pulls in the fields that were filled out when the whole automation is triggered.Is there a way to delay the new record creation stage so that it waits a few minutes after the status is updated and then pulls in the rest of the relevant fields into the new record? Or, is there a way to update the linked post record fields if any of the fields in the content record are updated after the post record is created? 

Hey! We are in a need of a feature that when the team is collaborating on a card/row and they comment @ one another. We want those to fire into slack too. They are too often missed on email. Any thoughts?

I am importing records that have attachments, and that attachment can be csv or text or json  . . whatever. Airtable ai wont read it, can a script in an automation read data from an attached non image file?

I have a requirement to move the csv files in SFTP and S3 to airtable, the file size is huge, have more than 1M records, is there a reliable integration in place to achieve this.

I work for a small nonprofit and am trying to build a base to track our required legal filings. I have tried generating formulas and/or automations to help create an auto updating due date field but nothing that I have found to try is working. The base has 2 tables, one with list of the required filings and one with the submissions, linked to the proper required filing. On the required filings table I have a field with the current due date, a rollup showing the most recent submission date, and a single select field for the frequency of the required filing (annual, etc). I want the current due date to update when the year in the most recent submission and the current due date match. The new due date would be based on the single select field where Annual = advance 1 year, Biennial = advance 2 years, Quinquennial = advance 5 years, and One-Time = remove the date.  For example, if our Form 990 has a current due date of May 15, 2026 and is due annually, when w

Hi,We’re looking at adding e-mail tracking (open, follow links etc) to our mails that currently are sent from Airtable with its Gmail function. This is for individual mails to leads, not bulk mailing, so no need to add any dedicated mailing services to the stack.I learnt about Paste Pixel from the community here, but now they have a notice saying they don’t take new customers when trying to sign up, and I’m getting no response on my mails.Would anybody know if Paste Pixel is still alive, or if there are other similar services? I’m familiar with BaseMailer, but their pricing seems very steep, and it may be unnecessarily complex for our current needs.We use Zapier, if that would help finding other alternatives.Rgds,Björn

Hi Airtable community! 👋I recently started playing the Letter Boxed word game (from The New York Times Games), and it sparked an idea: what if we could use Airtable to track our daily Letter Boxed puzzles, solutions, and strategies?If you’ve not played it yet, the game gives you 12 letters arranged on the sides of a square and challenges you to connect all letters using the fewest words possible — each word must start with the last letter of the previous one and can’t reuse letters from the same side consecutively. It’s a fun mix of vocabulary, logic, and optimization.Since Airtable is great for organizing data and spotting patterns, I thought it’d be cool to build a simple base to:• Log daily puzzle letter sets• Record solutions and word counts• Track how many times we used each strategy• Analyze trends (e.g., common tricky patterns, average so

I'm writing to inquire if it's possible, either through an extension or natively, to track whether an email sent via automation has been opened or not.

Can someone help me or show me the steps to how to set it up where I can archive records without deleting them? I would need to access them again in the future. Thank you so much for your guidance. I appreciate it.Amanda

My DB have interfaces with Tally and Zapier, and they just stopped working.When I try connect it in Tally, it recognizes all DBs in my workspace, but can find no tables in the BD.Even tried duplicate the BD and rebuild the connections, but just got the same message: “No tables found”. But all tables are there, and all data’s there…Asked AI about it, and it wrote about API key and Tokens…Help, please?...

This has been asked a couple of times with slightly different solutions, so seeing current thinking.I want to have an incrementing number that is specific to a group of records only. In fact I want 3. This is used to create unique names (don’t ask me what this client wants this!), but the number should increment if the record has a field set to x. So when grouped together, there is a sequential incrementation (1, 2, 3, 4,) , but others not in that group do not get that number. They would get a different increment (different field probably).My current thinking is to link the records to another table (using deep match?), identify the highest number of increment already, and then have an automation add to the new record ‘number +1’. Thoughts?

Hi Everyone!I am planning a wedding and using a site like Zola to gather all Emails, Addresses, RSVP information. When someone completes the form it auto populates a Google Sheet. Currently I have my guest list organized in Airtable with just names and all of these other pieces of information blank. I would like to create an automation that searches the Zola created Google Sheet whenever a row is added, finds a matching name and updates the Record in Airtable. If in the case a name is mis-matched or not present in my Airtable guest list, ideally I would like it to just add it to my guest list and I can manually correct the issue. I created the automation and used a test Google Sheets and everything passed but I am not seeing my data reflected. I have attached screenshots:

Hi everyone 👋I’m building an Airtable base to track and analyze daily puzzles from the NYT Letter Boxed game by The New York Times, and I’d love some advice on optimizing my structure and automations.Here’s what I’m currently managing in my base: Daily puzzle date The 12-letter grid (grouped by sides) Valid solution words Two-word solutions (minimum solve goal) My solve time Community solutions collected from different sources Difficulty level (manual tag for now) What I’m Trying to Improve: Better relational structure Right now, I have one main table for daily puzzles and another for words/solutions. I’m using linked records, but I’m not sure if I should normalize further (e.g., separate table for individual words across multiple days). Automation i

Hello all.I’m wanting to run an automation that will create x number of new records in a table, where x is a number entered into a field (on another table).So someone wants 5 new records, the enter 5 into the field, the automation runs 5 times.I’ve seen this: But not entirely sure I understand how to implement this!Help muchly appreciated.

Is it possible to create an automation that sends new records created at the end of each day? Each Record would have multiple sub records and each sub records would have a photo as one of the fields. I would like the email to display the Record and sub records with the photos attached so that an email recipient who doesn’t have access to the Airtable database can view the photos. Maybe there is another way to do that without creating attachments? Can this even be done?

Hello all Have a script that creates new records in a table and then populates select fields in these newly created records with values from previous values. Works good, but I am interested in adding a new conditional argument that will do the following: IF: “Previous Assessment Status" is any value other than “First Assessment" or “Not Assessed";THEN: “Current Assessment Status" should be the value of “Previous Assessed";ELSE: the value of “Current Assessment Status" should be “Not Assesed" Hoping someone can help with the structure of the conditional logic. Script is below: let {foundRecordNames, foundRecordDate, linkedRecordID, valStartupID, prevStatus} = input.config()//Set the table to create the records inlet table = base.getTable('TRK: 360° ASSESSMENT')let recordsToCreate = new Array; for (let i = 0; i < foundRecordNames.length; i++){    recordsToCreate.push({

Hey allI have been losing my mind over the last 5 hours.I have a trigger when a record matches conditions to see if some fields are not empty.Then I have a conditional logic step that checks to see what data is in those fields and then execute if they are true.If it does execute, I find a bunch of records. And then I run a nested Repeat for each using the list from the find records step.In the repeat loop, I am going to create a new record. But...none of the data from teh current item is getting passed into the create records step.The weird thing is the preview shows there is data coming in...but the create record step, or a script step because I tried that too, is just not getting the data from the Current Item.Here is my automationHere you can see the da

Tengo dos bases de datos. La primera, llamada "transmisiones" , hace referencia a varios registros porque deben registrarse en paquetes. También tengo otra tabla para registros individuales donde tengo que registrar manualmente los mismos registros, uno por uno.Lo que me gustaría es que al crear una transmisión y seleccionar varios registros a la vez, automáticamente se genere un registro en la tabla de registros individuales.No hay problema con los datos, ya que los registros individuales están vinculados a la transmisión y pueden recuperar la información. El problema es que actualmente el proceso de registro individual debe realizarse manualmente, uno por uno.

Hey I just saw this a minute ago. How long as this been out for?This is really really nice. Thanks Airtable!!!!!​@ScottWorld where you aware? When sharing this type of things I’m always afraid this has been there for years and never realized lol.  Completely different matter, but would love to have you join the March 2026 AT Community led Hackathon! Make sure to sign up!! Mike, Consultant @ Automatic Nation You