Automations

Hello,I am building a project management tool and want to send daily messages to the users on late tasks, upcoming etc...to do so, I have created my automation as follow: The idea is to run automation everyday, look for all users from a table 'participants', and for each one of them search for late tasks assigned to them. Generate an email and send it to each recipient. (I don't want to generate 1 email per late task.... too many messages)This works great as is, except that if there is nothing late in the queue for a user, he will still get an email with an empty table...anybody has a solution to add a condition on this automation?thanks!

I have a table of worklist items that are assigned to users. I want to create an automation that once triggered will execute the "find records" and would go through the distinct list of users that have open tasks.  Open tasks I can do with a filter, but how do I work it out such that if Joe has 3 tasks, the action only executes once for Joe?I tried the group but it didn't seem to do the trick (unless I'm doing it incorrectly). I could just do it all in a script, but I'd rather use the no-code tools to drive the automation. Thanks.

Hi! So, I tried an automation to send an email to some designated people from a list on Table 2 when a record enters a view on Table 1. The users are coming from a linked record from T1 to T2, but when I configured the automation, the system apparently didn't read the emails are emails so, so it failed to send anything. Am I missing something on how to do it?  Background: All of the users are Airtable users but they don't have access to the email accounts linked to those emails.

Hi everyone.I am looking for a solution where I have an interface created and I want to automate the process of sending the interface data via Automation or Scripting. I have tried the scripting route, but it asks for installation of node.js libraries. I am not an expert at programming and have recently started learning, so I was unable to proceed with the same.Any help in this regard would be welcome. Thanks!

Hey there! I've got a cool idea to streamline our database for easier use. Here's a Video Demo: Database Automation for Content Publishing 🤖 | LoomCurrently, I have a content database filled with records from a form, and I've set up automation to fill out most of the fields. I'm exploring ways to automatically assign a publish date based on a rolling schedule I can pre-set. I'm looking to avoid manually setting dates and want the system to add content to the schedule automatically. I'm not sure if I need to create a formula for this or another table to reference back to. Let me know your thoughts Airtable community!

Hello.Very new to Airtable. I am a designer working with a marketer for an events org. We are using Aritable to manage all our projects. I need a unique number for all the projects and am wondering if it's possible to auto number across multiple tables in a base, as that is how she is going to organize (tab for brochures, tab for print ads, etc.)I also would like an alpha prefix because we will have another base for another events org that we work on simultaneously.Ideally, I would like to have all projects in both bases just be auto assigned a unique number, but I don't know if that is possible either.Thanks for any help!

Hi, I am having trouble creating an automation to update a record in a table. When I try to set up the "Find Record" step, I'm getting an error that "cannot assign list of string to string" and I don't know how to proceed or how to fix my data set up in order for the automation to work.The issue (I think) is that in the table I'm trying to update has a linked field which is the unique identifier I need for the automation to find the value I want to add to the table I am updating.  I'll try to explain the data structure and what I'm trying to do. Table 1: ContractsTable 2: Contract Items (this is a list of "products" th

Is it possible to delay an action from happening? I really like Slack notifications for new records, but I’d like the action to wait say, 1 minute after the record is created so that I can finish adding all of the fields. Is that possible?

I have a date field that contains "2020-11-26" and another field of type selection. I would like to put the date "2020-11-26" in the selection field by transforming it into "26/11/2024". How can I do this?

I am creating an automation script in transferring data from a source table to a target table. The source contains AI generated responses so everything is in text. I have 4 fields in the target table as single-select fields and I found out that the error I am getting is for those fields. Here's the code below. Hope someone can help. let sourceTable = base.getTable('Update Repository'); let targetTable = base.getTable('UPdates');  let inputConfig = input.config();let recordId&nbs

Greetings mighty Airtable community,We are trying to set up a very simple automation called "FIND SIMILAR RECORDS" within our blog article base (hundreds maybe thousands of records/titles/articles) that would look like the example below. When a new record is created, we'd like to automatically Find and Group (and Sort) similar records in order to look for redundancy or duplicates. Meaning:Every time someone goes to "create a new record"When "specific service" field is [current item] entered into the new recordAnd/Or "keyword" is [current item] entered into the new recordAutomatically Find and Group similar records in order to look for redundancy or duplicatesWe'd like this to be an automation rather than to set it up as a simple search option.It seems like a simple request but the free version will not play nice. When we asked Airtable support if th

In the Change Request form I've created, users can enter information about a change request -- item, change type, notes, screenshots, etc -- and then they can use a multiple select dropdown to choose up to four Regions where the changes should apply.I'm using a Repeating group to cycle through the Regions input to create a separate record for each Region. 4 Regions chosen, 4 rows, 3 Regions chosen, 3 rows, etc. Beautiful! The trouble is, it also creates a single row with ALL 4 or ALL 3 regions etc on it. How do I stop that?

I need my company logo to appear in every record in a table so that I can have it appear on the sales brochure I create in extensions (unless someone can explain how to do this using the static element there but I can't find a way to attach it there).Is there a way (possibly an automation?) to have that field auto-fill with the attachment whenever a new record is created? Thank you

hi! I have an error in my base that when a project name is changed, the allocation column is deleted. I do not want this to happen, please give guidance on how to adjust automations so that project name changes will not delete allocations. Thanks!

I'm trying to connect MS Power Automate to Airtable. A lot of info seems to be stale out there. I have this flow, which parses data. I found this step HTTP Webhook. I'm hoping to make this a trigger for an Airtable automation. However, when I run the flow, it gives me a bad request error at this step.Does anyone know if this is possible to set up like this?  

Hello, I would like someone to help me. I have a date field that I want to change the format of in order to include it in an automation that sends an email informing about the appointment date. To format the date that appears in the email, I created a formula field and an automation so that the date (which is of the "date" field type) is converted into a more user-friendly format. However, when I link the email content with the formula field, it’s not retrieving the date. So, I created a new automation to transfer this date to a text field, but when I do that, the text field throws an error. I am attaching screenshots of everything. 

Hi all I want to send out weekly email notifications to all my customers which shows only the records (orders) which relates to them (i.e. I dont want to show one customer someone elses orders and ) and where status of the order is NOT complete and ETD (date or formula) is on or before the last day of the current month.The records (orders) are found in my order line items table with the information (quantity dispatches, quantity remaining, ETD,  etc)I have a 'look up' customer email address field in this table so I would think this is how this could work? Note that my customers and suppliers both sit in the same table called 'Locations'I also want this to be in one automation (i.e. I dont want to create an automation per customer) so is there a way to send out to all customers? Any suggestions @TheTimeSavingCo @kuovonne ?Than

Hi all As per my screenshot below, I have a filter for orders with an ETD (estimated time departure) on or before the last day of the current month. On the first day of each month i currently manually update this. How can I set up an automation that occurs on the first day of each month that updates 'exact date' to the last day of each month? e.g. 30th sepertember today so 1st October should update filter with exact date to 31st October.@kuovonne @TheTimeSavingCo - let me know if you guys have any suggestions too please? Thank you!Thank you

Hi all I want to create a button within my interface that finds the PDF PO generated under my Orders table and send it out as an email only to the email address under a look up field.The PDF PO is in my orders table (as below)The email address I want to send this to is a lookup field in my orders table   Below are what the conditions will need to be (i.e. Can only send out once the PO is generated)@TheTimeSavingCo @kuovonne @ScottWorld - Appreciate any suggestions

My base has a field formatted for URLs. When I use automation to send the URL for a given record, how do I make that reference a clickable link in the email? It looks like I should be able to do that with Markdown, but I haven’t figured out the details. Thanks in advance!

I need to send a gmail via an automation that I need to format the body with a script as there's a lot of data I need to collate and format.  Is it possible to have a step that runs a script (I have a team acct), populates a long edit text on a record as a formatted email body, with urls etc, then on the next step of the automation gmail that field?It seems like it'd be "yes", and I'm going to try it out tonight, but if there are any warnings or cautions anyone has to offer, I'd love to hear it.Thanks.JeffEDIT:  As I was working on this adding the long text field to my table, it got me thinking that I might just create a new table called "gmail" that I populate with all the particulars, and then have a separate automation that sends those gmails out and updates the row with the status and date/time sent.  Nuts?

I've been working with scripts and have been loving it.  I know the answer to this is probably no, and would be nice to have, but not a huge thing but....Is it possible to have a some common functions that I write shared across other scripts I use in my base?  I can continue to just copy/paste them in the scripts I need.   I know it goes against the ethos of low-code, I just have a few I use a lot.

Hello - I have another frustrating issue with regard to using the output.set function.I am able to access a list of records from a query using  output.set("Record List", query.recordIds), but as expected it only outputs a  list the record ID strings.What I want the output.set list to output is a list of values from the query result.  Put differently, I am trying to build a list of records, and have the output  be a list of the cell values.Once I have that list, I plan to pass it to a repeating group automation step.I am not understanding what I need to do to prep output.set to output a list of cell values.  // query for every record in "User Accounts" let table = base.getTable("User Accounts"); let view = table.getView("Unlinked Member Script"); let query = await view.selectRecordsAsync({fields:["User ID","User Login"] }); //this outputs the list as record ID string; output.set('Member Lis

Hi,Is there ways to (i) force an email address collected through a Airtable form and to (ii) convert an email address coming in from an external system to lower case?We use Airtable as a CRM/ERP system, hence we register contacts and events for those contacts (for the purpose of this question). The first touch point is an Airtable form, after which the contact is directed to a Calendly event. The one piece of information connecting these inside Airtable (and a basis for a lot of automations) is the contact's email address.Yesterday I debugged an automation, and realised it had not found the right contact due to a capital case beginning of the email in the contact's data. Had not thought about these (naturally) being case sensitive.I see that one can user lower() in formulas, but would not want to use several "parallell" fields/columns for this. I tried to use lower() to encapsulate the data field in the automation, but that didn't seem to work.

TLDR: Can you have an automation trigger that is a scheduled date be changed by data in a record?I was telling a friend about airtable and she asked me how hard it would be to have a notification email go out based on data in her record(s).  She was thinking about using airtable to define different appliances and systems in her airbnb's, and wanted to define data for an HVAC system (there may be several) that has air filters (of which one system may have 1 or more) and have the reminder be sent after say, 3 months.  If she doesn't get around to changing it until month 4, she wants to have the form allow her to say "yes, changed on this date, remind me again in another 3 months" Of course, that's the human talk description, I know it would actually be checkboxes and dropdowns.  She may change one sooner if she had lots of clients, but she doesn't want the notification "every 3 months", but rather, every 3 months after her last change.