Base Design

Hey! New on using Airtable and writing on the community. Nice to meet you. I am builiding a database for a ‘football fantasy’ type game, a game where people can bet on different real games. Right now I am settling my app like this. Players: Name Country Events (list of events attending) — Field linked to Events table Events: Name Date Bet number 1 (checkbox) Bet number 1 name Bet number 1 points Participants of the bet (list of players attending to the event and different options for the bet) — Field linked to Players table Bets ID Record date Bet number 1 options (multiple select field linked to the last field of the Events) — How can I set up this field? I don’t know how can I do it There’s a way to do it? Thanks!

I want to send an email template based on changing an input on the table BUT I want to be able to view the email before send. E.g. Select Email Template 3 > View Email (make edits if need be) > Send Email. I can set it up so the email is sent when selecting Email Template 3 with pre-populated fields but I want to have a quick scan of it before being sent to make sure the correct info is on it and I haven’t made a mistake with this user. Any ideas on how this could be accomplished? Thanks!

Hello I would like to ask how to best setup the airtable base for the following use case: Our business is an evaluation platform, where the client weights the importance of about 100 questions/features, and about 10 vendors would submit their answers based on how their product covers the questions/features. We could therefore have as a result the clients target profiling, and the various vendors available profiling. Each answer would be weighted to points, which then can be scored. I am wondering if those 100 questions should be fields of a same record, or rather 100 seperate records… basically horizontal vs. Vertical design. The important point is that the client and vendors would need to have a form to submit their answers. Best case, we could have 80% of the vendor’s input pre-filled from previous RFP answers, so their input process would be optimized. I intend to have a user interface and portal by Stacker, and the forms by typeform. Anyone have some thought on the fundamental desi

Hi, I wanted to figure out the best way to tackle my specific situation. I’m pretty sure it’s a fairly commonplace problem, so I’m sure there must be a solution that already exists for it, only I can’t seem to figure out the exact configuration I need. I’m setting up a base for a friend who runs an interior design studio. In this base are the following tables: Clients: All her clients and their info Projects: All the projects the studio takes on. This table contains a linked record to ‘Clients’ so that you can see which project is linked to which client. Vendors: All vendors the studio works with Product Catalogue: This table contains records for every product (furniture, wallpaper, soft furnishings, flooring/tiles, lights, sanitaryware, appliances, etc). This table contains a linked record to ‘Vendors’ so that you can see which product comes from which vendor. This table also contains fields for size, unit price, image, etc for each product. Now I need to be able to assign spec

Hello there! I have a last modified time column that watches updates over 20 different columns. Is there a way to catch somewhere the name of the column that has last triggered a last modified time update? If any external tool is needed to get this info, I’m in too (I’ve already got subs @ Zapier, Integromat & Mini Extensions). Thanks!

Hey Guys! Is there a way to do a unique setting for linked records. I only see ways to filter by empty/not empty and Contains/does not contain. I want to say, link to this field, unless value is already present. This will avoid duplicates in my linked field.

Hi, I need my customers to view their mobile purchase totals. however the sharing link of the table does not show in a grouped way nor with the totals for mobile view. does anyone have any alternatives for this? I would like to demonstrate by cell phone in the same way that it can be demonstrated on the computer as shown in the image below. note: I’m referring to view via shareable link and not APP :winking_face:

I have a list of product brands that we sell in a single table. Some brands in the table are actually sub-brands of other brands in the same table. I’d like to have two fields liking to this table internally, one where you can select a parent-brand for the record, and the other where you can select a child-brand for the record. How do I make it so that adding a parent to a child record also adds corresponding child to the parent record?

I’ve tried to search this forum for solutions, but I think I need someone to explain it to me like I’m 5. LOL I have a list of PEOPLE that have participated in training COURSES. Each COURSE is grouped by course CATEGORY. I need to know how many UNIQUE PEOPLE have participated in each course CATEGORY. example: Mary attended AM2 course and AM3 course in Absence Category. Need the unique count to return “1” attendee in the Absence Category. I’ve tried the arrayjoin function and I can get the count. Can also get the count by grouping by category. Appreciate your help!!

Hi all, I am building a sort of ‘attendance list’ which is displayed over a calendar, all I want from it is so that people are able to add their name, and a date in which they will be attending. I do however, want to limit the number of records per day. For Example: If there are already 10 people with the date 09/06/2021, I would like to either not allow another person to add an entry with their name and this date. A warning message would also suffice, in the way of having a last column, and once a person tries do add himself to the a date that has reached its max amount, the term “unavailable” would appear in the last column Any idea on how to approach this situation? Thank You!

I have two bases that I am trying to design a relationship between and am feeling puzzled about how to get them to do the things I need. I have been staring at the records for a few days now, so it is time to ask for help– thank you in advance! Base 1: Volunteers– this has our database of volunteers with their info and interests and volunteer notes Base 2: Project Management– this has a Projects table and Tasks table that are linked Objectives: Create a Volunteer Log table for tasks completed (from Tasks table in P.M. base) and amount of time spent volunteering – If possible, I would love for this log to originate in the Volunteers base rather than P.M. base. Task report view (in Tasks table of P.M. base) that shows how much volunteer time was spent on a given task. It seems like this number should come from a rollup from Volunteer Log… Project report views (in Projects table of P.M. base) showing how many volunteers were involved in a project (rollup count) and the number of vol

I have created several columns. Of these, also “Long text” with the option “Rich text formatting”. I then entered text in the fields. In the overview, all fields are filled and look fine. If I now open a cell “Expand row” the content is gone. The same happens with all fields of this type when I open the whole record. All contents at at “Long Text” with the option “Rich Text Formatting” are empty. What is the problem ? Can someone help ? Thanks Greetings Uwe Dauer

Hello ! To manage my dev, i search a way to ‘extract’ formulas used in a field . The idea is to have a table regrouping all my differents fields created with formulas. Something like this

Hi! So I have a linked record in my table ‘Communiques’ to a record from (‘Contacts’) and I have a lookup field for that record’s Account field - which is a linked record to the Account table. In the Account table I have a text field for ‘Website’. What I would like to do is show this ‘Website’ record in my ‘Communiques’ table. Hope that makes sense! You can see a video of what I mean below: Thanks a lot!

Hello, My client has a weird problem when using the Long Text field as it deletes each letter after she types it. If she tries to copy/paste from a document, it briefly paste the text and after a second, it all get blank on multiple lines. She has no problem with the other fields. As it works great for me and that I have never encountered the problem, I don’t really know where the problem can come from. Would you have any idea what could be the reason of this strange behaviour ? Thanks Stephanie

For three weeks, I cannot fill cells, but a coworker on his account sharing the same base can fill cells. I created new, personal views in attempt to fix it, but nothing I have tried has resolved this issue.

Aloha, Im new here and this is my first post. Thanks in advance for any guidance. I have been using airtable for a while but in a very basic way. I now need to create a system where a group of people can sign up for their meal choices (lunch and/or dinner) for a period of 6 days. The idea is to have a form that collects: Name of person ordering for their group 10 meal options per day (5 lunch, 5 dinner) The ability to add a quantity per meal The form to display: Meal title, price and short description I have no idea how to setup my base for that… I know I need: Restaurant info (We will try to repeat the restaurant in different days) Meal item that is linked to Restaurant and what type (Lunch or Dinner) The different event dates People’s info (collected from form) Are there any templates that is close to something like this? Bonus if the person could have their own link after they submit to view their choices later. Bonus + if they could make edits to their choices… Please help! Tha

Hi, I am tracking social media content ideas in one table and I have another table for the specific post analytics. Right now the analytics table is set up where a row can be linked to a specific row in the idea table and certain info is filled in that table. My question is this: can I auto-populate the analytics table with rows that meet a condition of “Posted” in the idea table?

Hi there! I can’t figure out how to make it right. Any help is welcome! I have set up forms for surveys. The surveys are: What are your 5 best movies of all time? What are your 5 worst movies? What are your 5 best horror movies? And so on Anybody can answer to these surveys by providing up to 5 movies each time. I want to have: Survey1: Movie3 (15 votes) Movie7 (13 votes) Movie4 (10 votes) and so on Survey2: Movie52 (82 votes) Movie2 (54 votes) Movie17 (16 votes) and so on Survey3: Movie26 (53 votes) Movie82 (26 votes) Movie1 (13 votes) and so on I can’t find how to count every given movie grouped by survey (then sorted if possible)… What do you think? Thx for your insight!

Hey there, im currently trying to creat a database for at quiz system, and i dont really know how i should do this. Lets start with the basics, there should be a array of different quiz types for example (Classic, Guess the number and Match quiz) and this should have a Category too. This part seems pretty straight foward to me, here i would just create at table for each (Quiz, Category and Type), but now i need to add questions and answers to each quiz, and this is where im getting a little confused, because all the different types of quizzes should have a different layout and im not sure how to do this the best way. Is there a nice and compact way to do this or do i have to create 2 tables for each quiz type? Does this make sence or should i describe it in another way?

I’m currently trying to make a solution that allows my team to submit how many hours they’ve worked on a project into a table called ‘Hours’. I have another table called ‘Team’ that lists the members of my organisation and links to the ‘Hours’ table through the name of the team member. By calculating the difference between start and end time I can calculate the number of hours completed for each ‘Hours’ record. Now I would like to have a column on the ‘Team’ table that calculates the total number of hours for each respective member. I have started by creating a linked record called hours which lists all the ‘Hours’ records associated with the team member but I am not sure how to derive the total of these records. I’ve tried the roundup function but it continually gives me errors so I’m not sure what I’m doing wrong since this seems like very basic functionality. Any help would be greatly appreciated :slightly_smiling_face:

Hi guys, How do we best prepare data to be imported for Airtable field types: Multiple select Documents Links Single select (lists created from Airtable lists in other tabs) ?

Hello. I have 2 tables, each with a list of names and email addresses and other information. I am trying to link the tables such that table A will search for the same email address in Table B and then pull a related column from Table B into Table A. I have tried linking the columns, but it doesn’t produce my desired results. How do I do this? thanks!

I maxed out 500 fields. It’s disappointing cause I didn’t know about it or I missed it wherever it’s mentioned. At least the Account overview should warn me earlier I am maxing out the number of fields. It doesn’t say anything about that. Now I have to spent days and days to redesign the table, maybe weeks… I have lots of fields primarily because of many complex formulas I have. I rather do multiple steps with formulas so that it’s easier to fix them or update them, given how unhelpful the formula editor is in Airtable. Now I will have to fold many of these fields together to free some space. I have alone 30 fields taken up with formula to generate separate URLs for attachments in the attachment fields (Yes I know there is an addon)… and so on. If I sound a bit frustrated, yes I am. That’s SILLY this 500 fields limit. If it was 1000, fine. But I would have thought maybe 5000 or unlimited. I have lots of formulas and dozens of automations… It will take me weeks to fix this. This is an

I have recently changed to iOS from Android where I used a wonderful DB called Memento - haven’t found anything as simple or powerful in iOS yet. I’m a flight instructor and used it to track student progress. So, I had a bunch of fields - name, address, phone, email, etc - which every student had. Then I had a tab within the record for the various certificates or ratings a student may be working toward. They may, or may not, have similarish fields to each other. But I need to separate the data out so I can click to, say, Private, or Instrument. Can Airtable handle tabbing like this?