Formulas

Hi, I want to track employee annual leave via Airtable. They’ll input Date From & Date To (including time). There will be individual calculation fields for each leave type (e.g sick, annual leave etc) and an approval status. So this formula would be wrapped in IF conditions; IF Type = ‘Annual Leave” and Status = “Approved” this calculation will apply. Formula needs toonly calculate weekdays (ignore weekends) understand 1 day = 7.8 hours only needs to count hours if the time differs between date from & date to fields. Understand working hours are 8:30-5pm (time zones differ) So outputs for the following would be;17 June 2025 3:00pm → 17 June 2025 5:00pm → 2.0​​​​​​​17 June 2025 3:00pm → 18 June 2025 3:00pm → 7.8​​​​​​​17 June 2025 3:00pm → 18 June 2025 5:00pm → 9.8​​​​​​​17 June 2025 3:00pm → 24 June 2025 3:00pm → 46.8 I’m open to d

Hello! Recently took over Airtable and am getting familiar with it. I set up an easy lookup between linked tables, but am having difficulty with a little more complex scenario. I have two tables that are linked, let’s call them ‘Operations’ and ‘Account Management’.Each table has fields that are: Partner, Territory and Business Line.I’m trying to set up a lookup in the Operations Table, where if all three of the values match in the linked tables (match on Partner, Territory & Business Line) - then return the value in the ‘Account Manager’ field which is stored in the Account Management table. Assuming this is possible, any ideas on the easiest way?

Hi useful people, Our Airtable database contains multiple services with attendance data. We also log the individual names of each attendee. Airtable can easily gather the total about of attendees across a period of time - my question is, how does Airtable gather the individual data? For example, Airtable may tell us that there were 1000 attendees across a calendar year, but how many many of those are the same people? What we’re looking for is the amount of individuals who have accessed the service in the calendar year, not a total attendance tally. I hope that makes sense… thank you in advance.

I am new to airtable and am having trouble.  I have a cattle ranch and am working on a database to manage their reproduction.  I would like to calculate each cows conception rate based on the number of times she has become pregnant vervus the total number of opportunities she has mated.  For example, if she has been with a bull 10 times and has become pregnant 7 times in her lifetime, then her conception rate is 70%.I have each cows breeding records in the data.  I also have a field titled “pregnancy status.” If i use rollup for this field with:Source= Cattle ID#Cattle field to rollup= Pregnancy StatusPregnancy status field is: pregnant or non-pregnantHow would I create a formula that would look up the pregnancy status for each mating and then calculate the percentage pregnant for the cow’s lifetime? Thank you so much for any help you can give me!  

Hello, I have a JF table which contains dates of public holidays and an APPRO table which contains a date field. I can't test if the date field in the APPRO table is a public holiday. Does anyone have a solution?

I have a date time difference formula formatted to decimal with 2 places but not returning any values less that one. My formula is as follows: DATETIME_DIFF({End Time},{Start Time},'hours')What am I missing? If I recall correctly this should be able to return hours less than 1 (e.g. 0.5 for half an hour difference)

bonjour la communauté, la nouvelle mise à jour des champs de formule permet des sorties à sélection unique pour les champs de formule. J'ai un champs ou est concaténé plusieurs informations incluant une sélection unique. J'ai testé cette nouvelle fonctionnalité et apparaît la sélection unique en couleur, mais les autres informations concaténer n'apparaissent plus.merci de votre retour 😉

Hi, can someone please help with my formula? I’d like to calculate the number of days between two dates, but if the dates are the same then they should display 0. The formula below works to show the ones with the same date as 0, however it then shows the ones with different dates as being one figure too little. DATETIME_DIFF(  {Post Sale Date},  {Auction Date/Time (Local)},  'days') To fix this I added +1 to the formula, which of course, solves the latter issue but not the issue for same dates need to show 0. DATETIME_DIFF(  {Post Sale Date},  {Auction Date/Time (Local)},  'days') +1 Can someone please assist 😊

I'm working with a database structure that has three tables: Publications, Artworks, and Individuals. I'm running into an issue with a Rollup field and hoping someone can help me find a solution.My Table Structure:Artworks table: Has a field that references one or more Individuals Publications table: Has a field that references one or more Artworks Publications table: I want to create a Rollup field that shows all Individuals associated with the Artworks in each PublicationThe Problem:When I use a Rollup field with an ARRAYUNIQUE() formula to get the individuals associated with the artworks, I'm getting unexpected results.For example, if a Publication contains 10 Artworks, and each Artwork has 1, 2, or 3 associated Individuals (sometimes different ones), the Rollup field returns each combination

I am importing three different reports into the same table.  One report’s DOB field provides the date as we wish it to appear, MM/DD/YYYY.  The other two reports provide a DOB format of DD-MMM-YY.  I am using a formula to convert the DD-MMM-YY format into MM/DD/YYYY and then using an automation to move the DOB Calculation into the DOB field.  Some of the converted dates are future years.  The formula correctly converted 23-Sep-97 into 9/23/1997, but 29-Jan-56 became 1/29/2056.  How do I get the formula to create DOBs in the correct century?Some years convert correctly, others not so much.Current formula. 

TODAY() and some similar functions are broken because they're stuck on Greenwich Mean Time. What it's meant to do is return a value that changes once per day, at the start of the day. It does this by setting the time part of the current date and time to 0 but, because Airtable's internal time zone is GMT/UTC and yours probably isn't, the result of the function will never be the start of your day. Any formulas that rely on it will have flawed results. The effects depend on how far from GMT your time zone is, and how accurate your formulas need to be. During summer in New Zealand, for example, with an offset of +13 hours, it behaves like a YESTERDAY() for more than half of each day. In California it becomes TOMORROW() early every evening. It can wreck reports and automations.Changing the time zone in the formatting of any formula that uses it

Hey folks, I’m trying to figure something out.I’ve got an old CSV doc that I’ve integrated. Unfortunately, it’s a mess and I’m only a “enough to get by” kind of Airtable coder. I’m a bit stumped.So, I’m trying to make a formula that combines multiple cells to make a condensed long text field for mailing addresses (if possible). Unfortunately, many of these individual cells are empty and there are 562 lines of them. There’s no good rhyme or reason as to what is empty, either. Sometimes it’s address 1 and address 2, sometimes there’s a city and state and nothing else, sometimes all of the information is filled out, so making a straight hierarchal system like I’m more used to seeing doesn’t really work.Example:IF(address 1, <all the info>,   (IF(address 2, <address 2 down>,    (IF(address 3, <address 3  down>,)))Here’s my best effort at what I want to do:

In one of my first projects, I have a table with a multiselect field "names".Can I add a new column with some formula that shows the name that was last added or removed in the "names"-field ? (with automatic update for every change in that names-field) 

Something as simple as retrieving data from previous record and then mathematically operating this field (even within boundaries of cell) seems to take hours. If finding information or operating this platform is so difficult then whats the value.

Hi, We’re battling getting contact duplicates from Meta lead campaigns. Basically people forget they’ve already signed up, and send in a new registration. Since these are Meta, we cannot control anything upstream. A first step is to get our people, who only work in interfaces, alerted that there’s a duplicate to a contact. It would therefore be enough, for now, to achieve a field that tells the user the amount that the current user’s e-mail address can be found in the total base (~2.000 contacts now). I’m trying an approach where I link all contacts to one record in another table, then lookup all e-mail addresses. Back in my main table I link to the second table and lookup the e-mail addresses. I would the like to count the instances of the field “email” in the lookup field where all e-mail addresses are. FIND finds only the first and gives the position, SEARCH does the same. COUNT and COUNTALL do not work on text. 

Hi, can someone people assist with my formula? This is what I’m currently working with;IF({Post Sale Date},{Post Sale Date},{Event Date}) I want to expand on this to check the ‘Result’ field so it functions as below. IF ‘Post Sale Date’ exists then use ‘Post Sale Date’IF ‘Post Sale Date’ is empty and ‘Result’ is not ‘SUTH’ then leave blank.IF ‘Post Sale Date’ is empty and ‘Result’ is ‘SUTH’ then use ‘Event Date’ Any suggestions would be much appreciated! Thank you

Hello! I am working to create a style number. If a style has two different colors, it will need two records, but the same style number.I want the number to start with a certain number unique to the division, then another number unique to  the brand, then the third would be a number in sequential order. I have fields for Division, Brand, and Autonumber.   I used the below formula.  SWITCH(Division, "DIV1", "2", "DIV2","3", "DIV3", "4", "DIV54,"5",0)&SWITCH(Brand,"Brand1","2","Brand2","3","Brand3","4","Brand","5",0)&Autonumber The problem is I can’t use Autonumber because two rows may be the same style but different color.  As they are the same style, they need to have the same number. What could I use instead of Autonumber? Possibly the answer isn’t a formula, open to any suggestions.Thanks!

Hello airtable community,  I am facing a problem while working on my CRM base. I have an auto “created date” field to track when a new deal was created. I then use this field in the interface to create a dashboard so this field is important. The problem I am facin now is that some of my team members have not filled up this table with their deals and are lacking behind. They are now going to update it but when they will create a new deal the “created date” field will be updated as today’s date even though the deal might have actually happened months ago. In this way my dashboard will not reflect my actual dealflow. How can I have a field that will basically fill up itself as a general rule but which I could still modify if i need to? I hope this is clear. Thanks,

I have a nested IF formula that is working well, but is excruciatingly hard to maintain because it’s so many levels deep. It would be easier to maintain if I could use IFS(), but that doesn’t seem to exist in Airtable. Is there anything else similar I could use? The logic is (in pseudocode) : IF regex_match(MYFIELD, expr1) then regex_extract(MYFIELD,pattern1)ELSIF regex_match(MYFIELD, expr2) then regex_extract(MYFIELD,pattern2)ELSIF …. etc for far too many more patterns …ELSE blank()ENDIFI don’t think I can use SWITCH or CASE (if these even exist in Airtable) because each if statement clause is different. Essentially, I have a string that may contain one and only one of a dozen substrings, and I need to detect and extract these substrings whenever they show up. Fun times.

I have a working formula in my table to calculate the job duration from "job start" to "job end". I am trying to use the same formula to calculate a job response time from "Job Creation date" to "Job start". The formula is as follows:CONCATENATE(FLOOR(DATETIME_DIFF({Job Start}, {Job Creation Date}, 'minutes') / 60), ":",RIGHT("00" & MOD(DATETIME_DIFF({Job Start}, {Job Creation Date}, 'minutes'), 60), 2))However, this doesn't seem to be working as I have a job created date of 20/06/2025 13:00 and a job start of 20/06/2025 13:08 and the result it is giving me is 0:52 - I cannot seem to get this formula to give me the result of 0:08 which is what the actual result should be.My job duration formula works exactly the same way and gives me the correct answer. Job Duration formula is:CONCATENATE(FLOOR(DATETIME_DIFF({Job End}, {Job Start}, 'minutes') / 60), ":",RIGHT("00" & MOD(DATETIME_DIFF({Job End}, {Job St

Can we please get a native way to output valid Markdown (that renders as rich text) from a Formula field?  This simple improvement would cut down on so many hacks.

Hi everyone,I have a column with a series of numbers, and I can easily get the median from this summary above it, but for the life of me I can't figure out a formula to get the same results in a separate table column.Ideally I want this data in a table so I can use it for other calculations. I've been searching for hours but can't find anything. The closest I can get to this is using the rollup field to roll up all the numbers and then use the AVERAGE formula, but I need to get the median average. Would anybody know a formula I can use to get the median? I've tried other formulas from other places on the forums, but they don't seem to work for me.  

Hi! My team has used Asana to create templates for different categories of events that auto-populate tasks with due dates (e.g. 45 days before event date). What is the best method to creating similar templates in Airtable? Below is a screenshot from the Asana template.  I’m looking to get each Due Date cell to auto to x days before the event date, excluding weekends. I tried using DATEADD, but this does not work on individual cells. Thanks!

I am comfortable creating a prefilled form using two tables. I am having issues getting a prefilled form to work across three tables. The top field in the form is a Link field between the primary and secondary tables using the recordID. Simple enough so far. But I have a third table with records that link back to the primary table. I want users to be able to select records (from this third table) in a second Link field at the bottom of the form. My attempt at doing this is creating Link fields from this third table to both the primary and secondary tables, hoping the record ID would pull through to populate the selection in the prefilled form. My thinking is that the record ID for the Third--->Primary and Third--->Secondary links are the same record ID. This has not been successful. Below is an example of the formula I am trying. CONCATENATE("https://airtable.com/abc/xyz/form?prefill_PrimaryField=",RECORD_ID(),"&prefill_Secon

 Originally when we created our system, we used text fields to record the Call Time and Gig Time Span. Since we have the time zones already saved for each record, I am wondering if there is an easy way to do the following: Switch the Call Time Field from a Text Field to a Time field (without having to type the time zone every time) Switch the Gig time Span Field into 2 different Time fields for both previous records and current records, a Start Time and End Time. Similarly, I do not want to type the time zone every time. Moving forward, I would like to only have to type the start start and end time for an event in separate fields (not in the text box).If this is possible, these would save a ton of time and allow us to do better, more efficient work. Thank you for your help!