Ask the Community

Howdy all, I promise I really have looked at exisitng topics but there is information overload. Ideally I would like ot use ODBC driver to connect to AT to Windows via ODBC driver, I found several but they are all expensive subscriptions.  It seems AT may have its own ODBC driver now??  But I can’t find it anywhere in the AT documentation. What is the best extension or method to use data from multiple tables within a base, fill in essentially form letters WITHOUT using the extensions that you have to put the information boxes on the template.   The data I have for the body of the “letters” is sometimes several pages and I can’t find an extension that doesn’t chop off the rest of the text once it goes beyond the bottom of the information box or window we placed in the page setup.  We are printing the letters to PDF. Any suggestions for something that would act as “mailmerge” or is an annual ODBC sub to CCData or Devart the best way to go?? Thanks!!!

Hi! Scope: New Hire Form Add New Hire DetailsUpdate New Hire DetailsDescription:Want to create a new hire form where new hires are able to fill out their details, and a copy of the form can be sent to them. The form should have an editable link (similar to Google Form edit response function), so that they are able to modify different parts of the fields.I've only seen prefill forms in usage of simple database, or for reservation purposes, not so much as complex as an employee database where multiple fields can be modified. Thanks so much!

When I copy and paste the name of linked records, they appear as they should in the proper order. When I view those linked records in a filtered view (organized by a person’s name), those linked records are now out of order. There are no Sort settings or anything unusual to alter the records on my end. To be clear, they appear in the correct order on the initial view, but not through the filtered view. 

What are the best no-code tools to create your own ai chatbot that can talk to your Airtable base? I want users to ask a question and ChatGPT (or Claude or other LLMs) will answer using my Airtable as a knowledge base. I heard there are tools such as Flowise that enable that. Any recommendations?

Hello Community, We have noticed the following error when sending automated emails: Although I have defined the customer as the recipient (with myself as the trigger in CC), the email is primarily sent to me and only to the customer in CC. Screenshots are attached. Do you have any idea what could be causing this?  

Hi,Is there a way that I can create an interface’s record detail page that auto populates the fields and their order, based on that corresponding grid/list? I’m familiar with the various layouts of the record detail pages that can be saved, duplicated, edited, etc. But it would be really helpful if a new record detail page could automatically be created based on that current grid and/or list view, without the builder having to create that new layout every time.Thanks for any tips! 

We've been relying on view naming conventions to monitor syncs, but is there is a reporting feature or another data-driven solution that lists all of the sync activity coming out of a base? - List of Views that are synced to another base.- List of Tables that contain a synced View.- List of external destination tables synced from a given source table. (this is currently possible for any single view through reviewing the sync settings, but looking for a consolidated view) The specific use case is consolidating bases that have been built by various users. One goal is to eliminate having multiple sync views coming out of one table, but also to develop a roadmap to optimize tables across all of the bases once we're in the same workspace.thanks! 

Hello! We use AirTable for our school roster. Usually, we use dedupe to merge multiple (usually 8-10) classes that each student is in, so that everything stays in just one record. Today I’ve encountered an error where AirTable thinks that two separate students need to be merged instead of each student with their classes. There are 2 records to be merged but AirTable is only showing “one record to be merged”. I am not sure why AirTable thinks these two students are the same record and cannot see that they both have at least 8 records each.I have encountered this before and have just refreshed the page. However, this does not seem to work. I do not see any error messages. 

Hi everyone,I’m exploring ways to use Airtable for managing and updating menu content. I run a site that lists different drink menus (https://brewmenuus.com/), and I’m curious if anyone here has tried structuring this type of data in Airtable.The challenge is keeping items organized with details like categories, nutrition info, and updates without it becoming messy. Do you suggest using linked tables, automations, or maybe a custom form setup for easier updates?Any suggestions or examples from your experience would be really helpful.

Hello, I apologize in advance, airtable is very new to me. I am coming from an MS Access world so trying to figure out the best approach to our setup.We currently have a spreadsheet with 10+ tabs.  Basic information (Contact) on one tab then the other 10 tabs relate to this contact tab.  Various relationships from Investment returns for various years and fees to budgeting.My thought is to create a base.  A table for the Contact information.  Then a table for each of the other (tabs).  I know I can link them using the link feature.But I’m thinking forward to any reporting or interfaces that I build.  To be able to report on the contact info from one table, the investment return from another and the budget from another how is this done?I’m used to using a primary key and joins in access to link these together.  In airtable do I have to link every table to each other and then create a table pulling various links in?  Seems like a crazy amount of work to join various tables together.  Am I

Hi I’m having trouble figuring out how to properly set up a kanban.This is for contractor scheduling. I have the kaban connected to a table source called Repair Jobs. It’s then stacking fields by Assigned Contractor, with some visible fields, coloured and sorted by status. The purpose is to have an “empty” column where jobs can be dragged to contractor columns, and assigned to those contractors. I want to be able to have a drop down select for different days of the week, or a date picker. That way the admin can select “Monday”, see all the unassigned jobs, and fill up a contractors current day. In 80% of situations they would be looking at it in the context of “today”, but would also want to move forward in time to check future days. The problem with this one, is that if I use the drop down filters for “Monday”, not only is it not correctly filtering to Mondays but it makes all the columns disappear. I have “Hide empty stacks” deselected because we want all the stacks to remain visible

Hi All,I want to create a tennis league and publish it on my webstite which I created in Webflow. The database is to be dynamic, information will be added using a airtable form. There will be 16 players in the league and they will play each others. The goal is to get the current league table and ranking. On the page I want to display the results of all the players' matches (example - 6:2 3:6 7:5), the current position and the amount of points collected so far. Has anyone had a chance to do something similar? Thanks for any help and have a nice day 🙂

I have a form for my team that includes an attachment field for images. Every so often, someone uploads an unnecessarily large image and it triggers out-of-memory errors in my Pipedream workflows that run when the form is submitted.It would be wonderful if I could add limits to how big attachments can be. I see that this has been requested before and I’m assuming it’s still not possible, but if anyone has suggestions for how to deal with this issue, please let me know!  

HERE IS A TRANSMITTAL - TO 3 PEOPLE -AND WITH 2 DOCS….MATRIX AT THE BOTTOM GIVES THE COMBINATIONS OF PERSON (EMAIL AND NAME) AND DOCUMENT (URL AND POSSIBLY ATTACHMENT)WHAT I WOULD LIKE TO DO IS CLICK ON SOMETHING LIKE (INDIVIDUALLY) THE 2 X INDIVIDUAL ROWS FOR RECIPIENT…..SEND THAT PERSON AN EMAIL THAT CONTAINS EITHER OR BOTH, THE URL TO GET BACK TO THIS SCREEN (AND THEN WE HAVE TO PAY A LICENSE FOR THAT USER OF COURSE) SO THEY CAN UPDATE THEIR 2 ROWS IN MATRIX - OR - BETTER - SEND THE EMAIL WITH JUST THEIR TWO ROWS - WITH URL AND ATTACHMENT LINK - AND SOMEHOW A CHOICE OF APPROVE/REJECT/NOTED STATUS AGAINST EACH DOCUMENT THAT SOMEHOW COMES BACK TO THE MATRIX ROWS AND UPDATES THAT STATUS AGAINST THEIR NAME AND THE RIGHT DOCUMENT.- IS THAT POSSIBLE ? ANY BETTER IDEAS…..BEEN AROUND THE HOUSES WITH ZAPIER AND JUST COULD NOT MAKE HEADWAY SO AIRTABLE AUTOMATION MIGHT BE WAY TO GO (SOMEHOW).THANKS - YOUR ADVICE IS INVALUABLE!MIKE IN SW LONDON UK. 

I am writing documentation for a Base to help users who are new to Airtable and the app to use it. I would like to put a table of Icons and their field types in this document so that they can reference it to see what data type goes in it. Many of the people who are going to use this are retired and have no previous experience in this area. They will not think to pass the mouse over the icon to see what type of field it is or they will forget that they can do that.I have searched and have not come up with any sites that have the icons. Anyone have any ideas? Thanks, Scott

I have used SOFTR + AirTable to build a project management portal for my customers. The primary purpose of this portal is to have a common place for my customers to enter information that will be used in the video projects we build for them, so my customers must be able to login with a user (client) account. When onboarding a customer I need to create 3 records:The athlete record, which operates like the “company” record in a CRM The User account record which is a user in the softr platform The project record which is where the customer work will get done. It is linked to the athlete record and the user account record.The softr user table is sync’d/linked to a table in airtable called users.  Generally, I assume it is normal for the softr user accounts (clients) to be created using the softr studio interface. However, since I need to create ALL THREE records each time, I built an admin page in my softr app that contains each of these airtable tables, so I can create the requisite recor

Hello AT community,I am seeking advice, general or specific, on achieving frictionless label printing for employees using our base.Our current setup is fully functional, but the process is clunky for users. We have Dymo LabelWriter 4XL's set up at various stations, and we have labels designed in Page Designer. Our receiving station, for example, has a Receiving Interface, and labels need to be created for everything we receive.To print a label, the user has to click a button in the grid element of the interface for the line just received, which redirects them to the record in the underlying base (already a bad situation), then click a button that takes them to page designer, then click 'print' 3 or 4 times to get a label to come out.My background is in warehouse distribution, where our purpose-built warehouse management software would simply print a label as soon as something is received, that is the level of functionality we want to mimic, or come close to.So we are looking at 3rd par

Hi, has anyone had a similar problem and knows how to solve it? I have a field in Airtable with links to images. When I share these links, people cannot access it because they are not AirTable users. Help!

Hello,In two different tables, there is a “customer” field linked to the “customers” table. This field can contain several customers (not unique).I would like to be able to copy the customer names from the field in table 1 to the customer field in table 2 without deleting any existing data, but adding to it. (Copying and pasting deletes the old data.)Example:Table 1: John; Paul; AliceTable 2: Richard; Linda; John After copying to table 2:John; Paul; Alice; Richard; LindaKeep Richard, Linda, and John, and do not duplicate John, who is in both tables. How can I do this?Thank you and have a nice day. Translated with DeepL.com (free version)

I’ve been exploring ways to connect Airtable with analytics platforms like Google Analytics or Looker for better campaign insights. Since much of my work involves managing projects in “digital marketing in Jalandhar,” having all performance data centralized in Airtable could enhance reporting and decision-making. Has anyone here tried setting this up? Do you rely on native integrations or prefer using third-party automation tools like Zapier or Make? 

H! I’d like to use AirTable to help prioritize a set of ~50 project ideas, soliciting input from 10-15 stakeholders.I’d like to let users rank the projects in terms of Customer Value and Strategic Alignment (fit to our organization) using a simple semantic scale (very low, low, medium, high, very high).A very efficient way to do this is through Airtable’s Kanban views, where they can drag each idea into a column representing that attribute, going once through the list for Customer Value, and again for Strategic Alignment.I’ve looked at examples of how to do group voting in AirTable through the templates and discussions in this forum, but they all seem to suggest using forms to capture input, sometimes one candidate at a time. This would require voters to open and submit 50 different form submissions.Is there a way to provide each voter their own Kanban view of the projects that allow them to drag projects around and have those actions save out voter-specific Customer Value and Strategi

Is it possible to export a list of record comments from a base? I need to be able to summarize and track comments without reviewing each record.

Hi! I’m building an internal interface for my team to manage tasks. While I love the clean look of Interfaces, it’s frustrating that we can’t manually reorder records (drag-and-drop) within a list or table.In the base view, we can reorder records manually, but in Interfaces we’re stuck with sorting rules or creation order, and new records always go to the bottom.For teams using Interfaces to manage workflows (without exposing the full base), this feature would be incredibly helpful.Are there any plans to enable manual ordering or drag-and-drop within Interfaces in the near future?Thanks!

Anyone else have issues with numbered lists in long text boxes in their forms?For a numbered list I would expect: But I’m getting this:  

I am trying to figure out how to build a workflow that would allow multiple user to approve a creative asset before status changes to approved.Right now I'm using a user column to assign an approver.  Then the record viewer interface to approve using a button tied to a status change automation. Ideally I would like to be able to assign multiple approvers and somehow only use the automation, once ALL approvers have approved. Thank you in advance