Base Design

We’re getting right at the upper limits of our attachment file size (20GB for the pro plan). It’s not going to make sense to upgrade to Enterprise, and we have plenty of space left for more records (35K now, and we will be archiving old records before we hit that limit). We’ve used Calculate Airtable Attachment File Sizes to figure out the biggest attachments and remove and archive them just as a stopgap until we systematically archive. My question is, when you have an attachment in one table, and look it up in another table, does that attachment count twice against your attachment size limit or only once?

I’m sure this has probably been posted in the community forum before, but just in case: It would be so beneficial to have notification badges on the table tabs (and/or on view tabs) when a new record is created. Airtable is by far my favorite software in my stack and, while I utilize it for many different purposes, I primarily use it as my CRM. Many of my tables are linked with Integromat to update automatically when I receive new orders, messages, payments, etc. Being able to see quick notification badges for table updates may only save a few seconds over manually checking each individual table - but, as a solopreneur with no tech experience to build my own custom solutions, those saved seconds would save hours in the grand scheme of “things”. If anyone has any alternate, creative solutions for this, I am always open to & appreciate advice and suggestions. :blush:

Hey all! So in an existing Google form, I have a “question” : now from my understanding, I couldn’t have a complex setup, so I’d have to have a field for each of those topics with a single select of low priority, med, high. However in a new Airtable form, I could just pull those fields under the question, Prioritize please, etc. Or is there some way to have a field for the question with those choices populated? Probably not. I mean I could have a synced table that has those subjects in it and then. well I don’t know LOL’ Just reaching out to see if there is a way so that I don’t have to create a field for all those topics with single selects. If not, not a biggy, as this table will only be storage for the data while the form will be the “pretty” part. Thanks!

I’m helping a nonprofit setup their membership system in Airtable. We have a Master Membership table with about 400 member records. Occasionally we get a CSV of member records that have renewed their membership. What do I do to update the Master Membership table using the renewals table? I realize this is a big topic, but I’m just looking to understand how to merge an update table with a master table. Thanks in advance for any guidance!

Hi everyone. I need your help please! (My first attempt in Airtable Community) Small but annoying issue for me here: Being on Pro Plan (50 000 records limit)/ Needing about 65 000 records within one base for “personal reference system”. Option 1: I could try and contact Airtable sales for “business” needs but am on a personal level, and once I get to my 65 000 records, it won’t grow much afterwards; PS: These 65 000 records are all interconnected conceptually wise and “must” stick together, so for now, I can’t see how I could split in two these records in two bases. Am not giving you lots of space for helping me (Lolll) but does anyone have any advice? Thanks in advance! Luc Montréal Canada

Hi there. I have a base set up for my businesses orders. I have a table for all my products, a table for line items per quote etc. However if I want to change the price of one of my products it will alter the value of line items from previous orders. Which I use for historical reporting etc. Is their any way to hard code the price of the product at the time of purchase? Thanks Dan

Hi all - How do we change the order of the record cards? I know it changes sometimes but am not sure how to do this intentionally. Thanks in advance!

I have a list of names that I am assigning to individuals. I need to gather the assigned names and then email them to those individuals. I can’t figure out the process… See the image for example… I would love to at least have a BUTTON field be enabled to do the send for each person OR an Automation that could send them all whenever I’m ready.

Hey all! The community’s been fantastic so far, all of my queries are answered with great solutions! My question here is very simple, is there a way to freeze columns, like in excel/sheets? My table has 40+ columns and the main record is numeric count (I needed it for the lookup), so when you’re halfway through the table you can’t see which record you’re looking at, the numeric count doesn’t tell me anything, would like to have 2-3 columns frozen at any time. Thank you!

I have a table photos that has a column (Uploaded By) which stores email of the user that uploaded a photo (I am using Softr.io). I want to have another column in photos that should have name of the user (from Users table) whose email matches email in Users table, when a photo record is created. Is that doable?

Hey, I am trying to build a holiday let portal. The front end will be on Softr. I have had help on their forum but I’m still not getting where I’m going wrong? What I’m trying to do is when a person selects a country from a single select option, the next dropdown will show counties/regions in the selected country. I have tried two tables and linked fields but no joy? As you can see, I have a property page with a single select country and a separate table with counties. Then I get stuck. I have watched videos, read the documentation and I’m starting to think A) I’m stupid or B) I’m setting it up wrong … Any advice - Please!

I’m completely new to no code and Airtable. I want to create a certificate generator for Covid tests for travelers. I will need to put in basic info like the person’s name, patient no, date and test results. Then a digital certificate of this needs to be produced, which can also be printed. The each certificate must have a QR code that they scan at the border to trace everything back to the digital copy and medical centre.

Anybody has tested the limits of Airtable? I have a formula with 27,000 characters (no spaces) and still works fine. It has 1700 brackets. There was earlier discussion about limit but it seems it is inconclusive. Yes, I know this is not the right way to do it, but I am running out of fields in Airtable and cramming everything in one field saved me about 10 fields or so. I don’t have a lot of data or transactions so I don’t mind it’s a bit slower. And I don’t know how to use scripts unless I get convinced to learn a new skill. Wondering if there are limits after which I shouldn’t go e.g. chance of breaking things. Maximum formula length Formulas Actually, the limit doesn’t appear to be fixed at 32,768 characters — I have a formula nearly 34,000 characters long that works fine — but, instead, fixed at 353… somethings. I’d say “353 lines,” except for EOLs generally being meaningless to Airtable’s formula builder, and that a failing formula with EOLs eliminated

Hi Im creating a Form view to collect new data from our users, not to report on or edit existing data. Is there a way to build a question with a box grid/ table to input the data? Thanks

Just so that people know - copying pictures between fields leads to significant quality loss. I am not talking about copying the whole field into another field. But rather right-click copy image or right-click copy URL and then open the other field attachment viewer and pasting the image or the URL (same thing). This leads to quality loss. Original picture has higher quality and resolution. The loss happens in particular with more loss-less picture formats like PNG. I don’t know if it is still possible to extract the original image from Airtable throuth background download (CSV export), haven’t tried it yet. The only way to preserve the quality of the image is to download the image and again upload in the other field, or the copy the whole field and past all attachments into the other field.

I’m nearly certain what I want to achieve is possible with Airtable, but I don’t have the time to build it. How can I find an Airtable expert for hire?

Hi, I’m setting up a very basic mail merge database for a real estate agent, and I’m struggling to figure out the simplest way to deal with (fairly common) instances where a property has two or more owners with different surnames. How do I design the relevant fields so that a mail merge can format both the envelope and Dear *** in the letter just as elegantly for a John Smith and Betty Johnston customer record as for John and Betty Smith?

Hi, I have a question related to linked fields. I have 3 tables: Store table (list of stores in my marketplace) Products table (my inventory) - one of the fields in my products table is a linked field to the store table (indicating which store each product belongs to) Order table - here I gather my orders. One of the field is a linked field to the products table. Through that linked field, I lookup the store linked field from the Product table. And it appears as a linked field in the Order Table. The problem is that I would like to create a rollup field within the store table that relate to the Order Table but for some reason it doesn`t look like Airtable is following the relationship when there’s two table distance? Here is a simplified view (much more complex in reality, with integration into Adalo through API) Store table Product table order table In this case for instance, I cannot calculate on the Store table how many orders each store has… And given my setup it`s not real

Hi, I have a table with a unique code. I’m looking for a way to provide the public with a form where they can enter a code and check if it’s already been entered to the table or not. How can I achieve this? Thanks

Hi there, I hope this is the correct section for my question. I have a database with 3 tables. Once a table for vehicles. A table for drivers. And thirdly, a table in which I enter the date on which a new driver enters a vehicle - or a vehicle is turned off / parked. Now I would like to always have the name of the driver displayed in the Vehicles table, who took over the vehicle last (seen back from $today) - or it should be displayed that the vehicle is turned off / parked. In both cases, the date of the last vehicle pick-up / the last time the vehicle was parked should be displayed. Can someone help me to realize this? Many Thanks !!

We are a non-proft in the education/employment space. We need to link multiple bases and are getting a tad confused/ time poor and we need to make sure airtable saves us time and is effective for our funding reporting! We are looking for someone to help us with this to ensure we are using the system as effectively as we can. If you can help please leave some details below. Thanks!

Hi, I was wondering if there is any way to use Airtable automations to automatically join data from two different tables into a 3rd table. In my case I have a jobs table and a companies table. I’d like to have a 3rd table that is a “master” which joins the columns from both tables. The jobs table will have data that is constantly changing. The companies table will have data that will remain static. Ideally as a new job row record is created another separate new row record would be created in master that can join the new dynamic data added in jobs table with the static data already in companies table. Is this possible to do within Airtable or will I need to use third party approaches? In either case any advise would be appreciated. Of course a reference to existing entries in the community is welcomed as well. Thanks!

Hello, I am in a pickle and would like to know how to achieve the following Context: I am creating a table with contract details as both an internal database and also as a database that external contractors can use to check specific contract details based on the serial number of a hardware in the contract. Problem faced: I cannot figure out how to allow external contractors to search based on serial number without also allowing them full view of the entire database. I have tried using Interface for it but the vertical format it displays the results in, isn’t ideal as I require the results to be shown in a “table format” (horizontal) How can I achieve this? Thank you

Why and how do all of these extra fields get created?

I work for a non-profit animal sanctuary with 200+ residents and am trying to figure out if switching our database to Airtable would make sense. I’ve got a great start at setting up our base but can’t figure out two major details that could make or break Airtable as our database: Is there a way to track numerical values over time? It’s super helpful to be able to see past values like weights over time to recognize patterns throughout seasonal or age-related changes. I think I’ve seen some potential solutions but I’m not savvy at programming beyond the very basics and get lost pretty quick… Ideally each of the 200 records would have a way to track the historical weights of each individual and display it in the record. Is there a way to display multiple notes from different dates in a single record? This may be the same solution as the previous question? My current setup is to have a separate table that has a field to link each individual note to the corresponding record in the main