Ask the Community

Hi,I have a base with a list of tasks that need to be performed. Every task has a list of different subtasks (about 6 per task) that need to be checked off by someone who performs the task. What would be the best way to approach this? Thanks,Mark 

Hi, So lets say I want to create an interface or even a table lets say, where I can take records from one table and filter it by a certain date/time frame and get those records. For example. Table 1: Has clients that signed up from different months in different products. Table 2: Takes that data and sorts it into how many clients went to each product. Now I want to be able to just pick dates of my choice to see how many clients for a certain product I got in a certain time period. Thanks

About My Project:I have a database that captures notes for multiple users with hierarchical categories. I want individual users to have the ability to view their notes (and not the notes of others) by these different hierarchies (which are category, sub-category, type, and tags).Information is ultimately consolidated into a table called “Sub Categories,” which includes all of the hierarchies.Each note is an individual record and the columns are: id, last modified time, category, subcategory, types, entries (this is the note itself), tags, user, and title. I want to create an interface that allows users to view their notes (and only their notes) broken out by day, category, sub-category, type, and tags. I created an interface with a gallery view (in hopes that it would look like the apple notes gallery view), and I want 4 dropdowns that allow a user to filter their notes by these different hierarchies.Problem: When I add a filter, I have to choose the option that I want to filter by. Th

Hi all - I’m trying to run an automation using a 3rd party Webhook. When a new Post is sent live, or updated, in my WordPress site I want to send various bits of info about that Post to AirTable. Everything works fine when I use ‘Create Record’ (so I know the webhook works) but obviously if I update the Post at any point it just adds it as a duplicate. So what I want to do is use Update Record instead (I think?). When a new Post is created, add it to AT, if that post is updated, update the record in AT. However - my understanding from this post Update record action failing (error: received invalid inputs.) - #3 by Brian_Nana-Sinkam, given what @Kamille_Parks says, is that I can’t use a Record ID from my Webhook e.g. Post_GUID. I need to use the AT Record ID. Which I don’t have available it seems. Is the only way around this to run the script that Kamille posted or am I missing something? Seems like a weird ‘feature’ if AT designed things this way, so I’m hoping I’m misunderstanding so

I'm not sure if I'm looking for a formula or if what I'm wanting is even possible, so this is just a general question about utilizing the progress functionality for percent fields.What I'm hoping to accomplish is a percent field, set to view as progress, that updates based on the progress between two date fields. So for example, if date 1 (0%) is January 1st, 2024 and date 2 (100%) is December 31st, 2024, I'm wanting the percent progress to update as the year progresses to show as it gets closer to date 2.The progress function is great but if it were able to automatically update for tasks that have start/end dates that would make it all the more powerful. Is this possible?

I am using Voiceflow to retrieve data and send it to Airtable via the API. However, I keep encountering the above error despite my request appearing to be correctly formattedThis is in my body.  { "records": [ { "fields": { "first": "test", "second": "test2", "tel": "000000000", "email": "test@test.com" } } ] }   And in Airtable my table looks like this: firstsecondtelemailAny help would be good, thanks

I want to create a field or use a field that will allow me to create "fuzzy dates".  I'm in a business where I want to create records containing a date field.  But, the date field sometimes needs to be flexible.  Sometimes, I know an exact date, like "1 January 2001" or "01/01/01".  But, sometimes all I know is that the event happened in 2001, or that it happened in January 2001, but I don't know the exact date or the exact date doesn't matter and what is important is that I enter for the record that January 2001 is the relevant event measure.  I have used other applications that let me do this quite handily.  So, for the other application, I can enter "??/??/01" to record that the event happened in 2001 and the month and date is either unknown or not relevant.  Or, "01/??/01" would indicate that I know the event happened in January 2001, but I don't know the exact date in January.  It would be quite rare, if not irrelevant, that I might want to

Hello - I need to calculate a date, in certain circumstances, that is 75 days out from another date in my table. I’m using this formula:SWITCH({S/N}, 'no', DATEADD(DOB, 75, 'days'), 'NOW',DATEADD(DOB, 75, 'days'),'NA')which calculates correctly, but includes a time stamp in the results (2024-07-24T00:00:00.000Z). What do I need to do to my formula to get the date only, in mm-dd-yyyy format? My apologies if this is covered somewhere else. I’m not finding exactly what I need in the guides or past posts to this forum.Thanks,Susan

Hi everybody,On my dashboard in Interfaces, I'd like to customize my bar chart this way (see attachments) :- all the days of the week are displayed on the X-axis and the '0' value is displayed if there are no outreach actions on that day- display a goal line- color-code the bars depending on the value range they fall into (red for 1-3, orange for 4-6, yellow for 7-9, green for 10 and above)- have a sorting option in the 'Order' drop-down menu that automatically sort the week days in a chronological order => no need to put a digit as a prefix in the Week Day nameI didn't manage to get those things. Do you know if there are workarounds for my specific needs?Thanks!

Hello ! Is there a way to download the documentation of the API in an OpenAPI  / .yaml version ?Thank you!

How to access all WordPress posts using AirTable using REST API?

Hi Airtable Community,I have a question regarding building interfaces in Airtable, specifically about building custom click-into-record preset views.When setting up an interface, I can configure it so that clicking into a record displays detailed information in a customizable preset view. However, I’ve noticed that if I set up a different interface with some of the same information, there's no straightforward way to access the preset views from the other interface.For example, let's say I have two interfaces within the same base, both involving organizational data. If I set up a customizable preset view for records in one interface, I can't directly use that same view in the second interface unless I recreate it manually. This seems like a duplication of effort.I’m curious to understand the reasoning behind this. Is there a specific logic or benefit to not being able to share customizable preset views across different interfaces within the same base?I welcome thoughts and insights from

Hi,I need help creating a formula for scoring a quiz that I am making in Airtable. The questions are a combination of single select and multiple select. There are 100 questions total and each question is worth 1 point if answered correctly. The multi-select questions must be answered exactly right to get 1 point, otherwise they get 0. I am running into a problem with the multiple select questions in the formula. With the way I have it written, it will count 1 point if all three of the correct selections are selected in any order. BUT if one of the incorrect selections are selected in addition to the three correct selections, it is still counting 1 point. How can I tell it that if any one of the incorrect selections are selected that the score should be 0? In this particular example A, B, & C are correct. D and E are incorrect and should not be selected for them to get the point. The highlighted area in the attached formula is the part of the formula for the multi select question. T

Hello all, I am new to airtable.I am looking to create a table for a collection management, in each row a new item. In the columns will be item details (image, description, size etc). Those columuns have to be "view only"The idea is to share the list with other people that they can manage their own collection, so there should be  three columns that everyone can individually tick off "in possesion" / dropdown "how many spares" / write in "ordered from".These individal details should not be visible to everybody else, nor me as the creator.From time to time I will have to add a new items/rows to the list.Is it possible to create it in airtable? Thanks for your help

I have a field that has a ton of linked records and I'm trying to format that into a nice list for use in the Pages extension.  It's generally coming through with commas and quotation marks separating it.  I found this formula in another thread, which seems to remove the opening quote marks, but not subsequent. IF(LEFT({Marketing Tactic - Detail}, 1) = '"',SUBSTITUTE(MID({Marketing Tactic - Detail}, 2, LEN({Marketing Tactic - Detail}) - 2),'""','"'),{Marketing Tactic - Detail}) I'm trying to format something like this:"Digital Signage (BOH) - TVs installed to reach branch salespeople in lunch rooms, warehouses and other strategic locations. ", Email to Salespeople - Email to increase brand or product awareness with salespeople usually offering a stocking incentive. , Flyer for Salespeople - Flyer used for vendor to increase awareness about products or stocking offers available to salespeople., Post on Intranet - Announcement posted on the intranet website

Hi, I am getting an error when using POST via Postman. I am copying the example exactly from the API documentation and changing the authorization key. I have tried changing the content type, modifying the fields, but nothing worked. GET method is working. Why is this?

Hi all,I am new to Airtable, and I am trying to set up an automation where an email will be sent to a project lead if there are 7 days left to complete a project and the project status is incomplete. I followed the instructions in the following Airtable article: https://support.airtable.com/docs/repeating-groups-of-automation-actions?_gl=1*1qbpd8o*_gcl_au*NzgwMzkwMzUzLjE3MTgxMTMyNzQ.*_ga*MTQzMjM3NjA0Ni4xNzE4MTEzMTY4*_ga_HF9VV0C1X2*MTcyMDYxNTcwMy4yNy4xLjE3MjA2MTU5OTMuNDEuMC4w.  I have the automation set up as follows:Trigger:When a record matches conditions: = 7 days to complete AND = Planning/In progress/Delayed status Actions:Find records: based on conditions where project lead is not emptyRepeat for each in List of recordsSend an email: to Project lead The trouble I am having is that the automation works in finding project leads and approaching deadlines, but the automation sends multiple copies of the same email to project leads. Is there a setting that I sh

Hi!Two formula questions - I have (4) different date fields with timestamps and need to identify the latest date across the four fields. When doing a Max value, it does not bring in the timestamp or makes it 12:00a as a standard. I also have (2) date fields that I need to calculate the datediff in hours and leaving the field blank if the second date field is empty instead of the NaN.Please help! Thank you 🙂

Hello! I want to use the AI text generation field to query the LLM. When I use GPT 4.o with the same prompt on ChatGPT it works fine, however when I use the same prompt in Airtable, I get "no information found" as e reply (my prompt asks to provide this answer if there is no information found for the question). So I wonder:Which AI model does Airtable use for users that are not on the Enterprise tier?Why the difference in answers?If Airtable is using GPT, is it using a version that can and will use "Tools" to answer the prompt?Thanks for your help.

Hi,I have table of properties, faults and professionals.When I have a fault, I create a new record in the faults table and select the property where the fault occurred and the professional who worked on the fault.If the problem has been solved, I change the status to "Done" and send an email (with the help of automation) with a request for payment (that the customer will transfer payment to the professional) for the work.I want that when I buy the materials to deal with the problem, I have the option to add it to the email sent to the customer.For example - if an apartment had to be painted and there was no paint, I went to buy the paint, now when I mark this task as "done" I would like the customer to receive an email with a payment request for the painting work (payment to the professional) and also for the paint (payment for the supplier) when sending a request for payment I send the customer the private bank details of the professional/supplier But if I didn't buy materials fr

Hi,I work for a property management company.I made a table for assets, faults, professionals and suppliers.When there is a fault, I add a fault to the fault table and link to the property where it happened.In addition, I add to the fault the professional in the fault.When the fault is over, an email is sent to the customer to whom the property belongs and in the email there is a request for payment for the fault with the professional's bank details (for bank transfer).So far it's working great!When we need to buy materials for the breakdowns.I wanted to do the same as with the professionals only with suppliers.I mean, when there is a malfunction for the purpose of the example - painting an apartment - and there is no paint then we buy from one of the suppliers, at the end of the malfunction I would like to ask the customer in the email of the automation to transfer payment for the supplier as well.It also works great! When we buy materials from only one placeThe problem is, when I buy

Hello! I'm trying to figure out how to count the number of times that a linked record appears within a cell in a lookup field, but I'm completely stumped.My base contains information about hockey leagues and clubs. There are several tables, but the important ones for this problem are:Leagues: Each record represents a different hockey league.Clubs: Each record represents a different hockey club.Seasons: Each record represents an individual season played by each league.In the Leagues table, I have a lookup field that links to the Seasons table. This field (League Champions) contains a club name from every season, with some clubs appearing multiple times (e.g., the club Färjestad BK appears 9 times).I would like to be able to use this in an interface for each league, where I can use an element to create a table/list that shows how many times each club won that league (e.g., Färjestad BK were league champions 9 times, Växjö Lakers HC were league champions 4 times). Alternatively, I would e

Hey everyoneBackground: we are using AT as a CRM Goal: track who of our customers are at which eventsMy solution thus far has been to have a People table and an Events table within the same base. Within each event, there is a guest list field that links to the "name" field of the "people" table. The issue is, I want to be able to quickly link guests to events, i.e. by uploading a CSV guest list and then that automatically linking to the "people" list. Ideally, on the "People" i could create gallery views for each event. I'm sure something like this is possible  but can't figure out how to do so! anyone have any guidance?? 

Hi AllI am having issues with linking information between tables.I have the below linked:1) Master Order Table 2) Order Line ItemsI wanted to create a new table called Purchase Orders (POs) which is just relevant purchase order information (excluding any sell price etc from the master order) so i can send the PO to my suppliers.The issue i am having is that the information on the POs table is not linking with the Master Order or the Order Line Items tables as per attachments. Please help me with solving this.Thank you!

Hello.I am trying to find records where a rollup results is less than or equal to a function. Both are formatted as numbers, and both work when I search for records in each column independently. Is there a solution for this?