Ask the Community

I’m trying to convert an Access database we use to track event and participant data to Airtable so that we can get away from Access and all of its downsides. What we have has always seemed pretty simple and straightforward, but I’m really struggling to create a similar situation in Airtable that isn’t so time consuming. What I have is two tables connected by a join table: Events is where I create records for each new event we host, with a unique number as the identifier, as it’s possible to have multiple events on the same day. Participants is where I create records for each new attendee who participates, and the unique identifier is their username. We have new events about every week, and new attendees is unpredictable. Participants may attend one event or many events, and the goal of the database is to track who comes to which events, to be able to pull data about the types of people who come to our events, and to offer transcripts of the events attended by attendees who may ask f

Hi,i’ve created an automation to update a record (eg. personal information) when a form is submitted to update.however for some applicants, is giving me this error. anyone that can help? thank you 

We are a not for profit organization involved in promoting a fascinating Indian Sport called Mallakhamb.We use a combination of Airtable for data storage and sharing and fillout forms connected to Airtable base for  use by public for signups.I would like to understand the contribution of each part of Airtable - data, calculations, automations, shared views and fillout forms , towards the Public API usage. 

Hi Community, I would like to know if a status change in a chart can trigger an email automation flow in another program like Klaviyo? Basically, if we generate leads from a fair and add them to our airtable and move their status to “email recipient”, can a specific email flow “fair visitors” be started? I am new to Airtable and was unable to solve my question via YT-videos, so I´m hoping that you guys can help me out. Thanks!!

Hello! When I share my forms link, even though nothing is checked to restrict access, it is requiring everyone to sign-in to Airtable? I use to be able to send the forms link and it sent the form, now it is requiring folks to sign-in. Any fix for this?

I want to send emails via SendGrid. this is to be done through an automation baed on a trigger of when a record enters a view, like this:The email text contains many personalisations, pulled from the database. Some of these fields are lookup fields from other databases. Below are all the personalised fields: And here is the script:// Get your SendGrid API key (store securely)const SENDGRID_API_KEY = "-KEYisHERE-";// Get the record that triggered the automationlet record = input.config();// Extract values from arrays BEFORE building emaillet firstName = Array.isArray(record.firstName) ? rec

Hello! I’m trying to create an automation that allows me to add someone to a collaborator field without replacing any data that is already in the field. Is this possible? That is, if 3 people are already in the collaborator field and I want to add a fourth via an automation, can the fourth be added without removing the other 3 that are already in the field?

Hi, all! We’re using Airtable to intake scheduling for content, and have an automation that builds a secondary record for later content updates based on information provided in the intake form.As a second step in that automation, I’m trying to send a note to a Teams channel to confirm the automation has run and alert our team that there’s a new task scheduled on the update date .. but every time I test the automation, the update date generates blank in the preview and comes through blank in the Teams message as well, even though the field itself is populated in the original record (that’s one of the conditions).Is there anything I could be doing wrong, or is this just a quirk that will be worked out at some point?

Hey all —My team and I build white-labeled mobile apps for treatment and recovery programs, and we’re finally moving a lot of our client intake and pre-development process into Airtable.We’ve got most of it built out — linked tables, a client-facing form, a few automations — but before rolling it out, I’d love to get a quick sanity check from someone who really knows their way around Airtable.Ideally just a 30-minute screen share to walk through what we’ve set up and get your thoughts on structure, permissions, and anything we might be overlooking.If you’re up for it, drop a comment or DM me. Would be super appreciated!

 I’ve been building an Airtable app for my team (about 10 people) at a foundation. We make a lot of grants across different programs, and I’ve been trying to create a central hub for all of our work. So much of what we do overlaps that it just made sense to keep everything in one app rather than splitting it up.Right now I’ve got about 15 tables:  organizations, projects, tasks, budgets, inquiries (from email), notes, annual budgets, program budgets, etc. It’s a big base, but I’ve built separate interfaces for each program, so even though the back end is large, the front end feels really clean.Some folks on my team have suggested that each program should have its own app, with a master one where everything rolls up. I’m not sure that’s the best approach. it feels like it would add more work and complexity.Curious what others think.  has anyone else gone through this decision? Does keeping everything in one well-structured app make sense, or is it better t

Hi everyone,I’m trying to create a line chart in Interface Designer that shows interest rates over time. My table structure is simple: Date (date field) Rate (percentage field) Type (single select) In the chart settings: I use Date for the X-axis, Rate for the Y-axis, And I apply a filter so that only records with a certain value in the Type field appear. However, I noticed that Airtable automatically applies an aggregation (e.g., average, sum, etc.) to the Y-axis values, and I can’t find a way to set it to “none.”Since each date in my table corresponds to exactly one record (no duplicates), I’d like the chart to simply plot the rate as-is, without aggregation.Is there a way to disable aggregation or ma

Hello I thought this would be simple to figure out but somehow its not working for me.I have 4 tables.  They are all linked together.  Each field in everyone of these 4 tables has a common Dept Code (this is their link to each other).  Also in each of these fields is a field Associated Program.  At times we may need to edit the data in the Associated Program field.  If we do this I would like that update to appear in all the other tables as well.  I thought if I linked them this would be the case.  But they are linked on the dept code?  How can I create something that would update this other field in each of these tables.   Thank you, hope this makes sense.

Hi, I needed help with airtable, specifically on the fields of our content calendar. We have this added field that says “Updated Verbiage” and this is where we usually attach the Updated Document. We were able to use that before but recently and these past few weeks, we had a hard time using it because the field is not working. We cannot click the field and add the updated document. Has anyone experienced the same dilemma and how were you able to fixed it? 

Just posting this to check if there is some kind of systemic issue happening, or if this s***storm is unique to my Org. Airtable status says fully operational but something is definitely wrong.My Organization has several bases that are currently experiencing a complete collapse in their functionality. At the moment, we have 4 bases that cannot be accessed reliably, and 2 of these can’t be accessed at all. The bases can’t be loaded by any user, on any device, on any network. We have tested access from many locations and this issue persists.These bases do have some syncs set up between them, but nothing outside of what I have built many times for other clients with no issues.This appears to be an extension of an issue I have been working with Airtable support on for months now, but have made no progress:When updating the configuration of a base, updates take 30 plus seconds to occur, and always throw an error saying that the operation fa

I understand there is an Admin panel available on the Business and Enterprise plans that looks like a one-stop-shop for organizing user settings/permissions, but that this is not available on the Teams plan. Isn’t there a way on the Teams plan to see all users in one place to see what they have permission to and at what level with the ability to edit the settings right there? Currently it seems like a disorganized mess as I have to go to each element to see who has what and frankly that’s not very clear. An Admin panel seems like database 101 and should be available to all paid plans. Am I missing the boat here? (I feel like I’m missing something obvious.) A specific question: In our workspace, under the Collaborators tab, it shows three users:Me - Workspace OwnerMy boss - Workspace EditorEmployee - Interface Editor Would this setting allow the employee to interact with the base itself, or do can they only see the interface (which is

Hi Community, does anyone know how to integrate Airtable with Justcall (a dialer)? If anyone can assist i would be humbly grateful

Hi there, I’ve been using Airtable for a while and using Pre-filled form for about 3 years now, but I’m having issue recently with some pre-filled form with linked records. I have 4 pre-filled linked record in this form : https://airtable.com/app3VaYZ9KK6HEimn/pag88B7PDY9L5izzt/form?prefill_Session=70&prefill_Formateur=Camille+Rabineau&prefill_Entreprise=Founders+PledgeAnd only 3 show up and the last one doesn’t. It does appears in the URL though, it’s just nor displaying it. Here is the formula I’m using : SUBSTITUTE(CONCATENATE("https://airtable.com/app3VaYZ9KK6HEimn/pag88B7PDY9L5izzt/form","?prefill_","Session","=",ENCODE_URL_COMPONENT({ID 2026}),"&prefill_","Formateur","=",ENCODE_URL_COMPONENT(Formateur),"&am

I am using airtable to push emails out via my gmail. However gmail says they’re bouncing back but airtable doesn’t seem to track those emails that have bounced in gmail. I want to be able to change the status to “Bounced” and then automate to use another email i have in the airtable.  

I know it ha been discussed MANY times, and I even clicked on the “contact developers” to submit a question/suggestion to see if they ever think this will fully integrate with Airtable…. aka upload the PDF upon a trigger via automations, or just a column that IS the page designer. Can anyone at Airtable make this happen? It seems that Airtable is the developer, and with all the chatter here, this one small thing would make a huge difference to so many. Currently the only options are to use external PDF creation tools, which is beyond frustrating when you’ve created the perfect PDF page and all you need to do is link it to the column. The fact that someone can’t even click a link to view the PDF, ugh. Anyway, maybe if enough people “like” this, it can get to the Developer and they can actually follow though. With all the AI and automation of today, I know this is possible! Please help us get there. 

Hello Community,First post here. I am attempting to connect my Airtable to Power BI.I am receiving the following error message in Power BIExpression.Error: We cannot convert the value null to type Record.Details:Value=Type=[Type]I am following this guidance and using a Personal Access Token. I setup Power BI Parameters successfully but received the error code in the Query. I suspected that it may be the M Code so I followed a link to a GitHub resource for alternate code."If the above script seems to be causing an error, then please refer to this GitHub resource, as the code may have changed.

Does anybody know if it’s possible to copy a Page Designer layout to another base? They are so fiddly & time consuming to set up that this would be extremely welcome.

Has anyone had any success integrating Airtable with MRI Real Estate Software using API keys?  If so what steps did you take?

In another topic, I recently explained how you can instantly sync your Shopify metaobjects to Airtable.The good news is: you can now sync your Shopify metafields with Airtable too (thanks to SyncBase app) 🤩 How does it work?During onboarding, you can choose which metafields you want to sync (Product metafields, Variant metafields, Order metafields, etc.). The app then creates one table per metafield group (e.g. Product metafields) inside a brand-new A

So I’m looking to employ a formula to provide a word count for my SEO keyphrases, which range from 2 to 8 words. Below is the formula that I thought would work, but I’ve had no such luck…does anyone have any thoughts as to what’s going on here? Thank you in advance! IF(({Keyphrase}=BLANK()),0,(LEN({Keyphrase}) - LEN(SUBSTITUTE({Keyphrase},’ ', ‘ ’))+1))

Hi Airtable community,I work for a non-profit and we’ve decided to use Airtable for our operations. I have limited experience with Airtable but need to get this set up.I’m building a dashboard to manage: Employee Dashboard HR Management Employee Onboarding & Offboarding Leave Management Procurement Management Artwork Dashboard Patron Management I’ve prepared a 14-page spec detailing the integrations, workflows, and automations we need.Since I’m on the Team plan, I don’t have access to dedicated consulting. I’m looking for guidance on: How to integrate multiple bases efficiently Automations or workflows that are possible within Team plan limits. I’m happy to share the spec so someone can provide step-by-step advice or examples. I don’t have technical exper