Base Design

Hi. I have simple example to explain my question. I have linked two tables with a multi-select field: Books and Authors. For every Authors I can select many Books that the Author has wrote. And for every Book I can select many Authors that have wrote that book. A Book is wrote in a language and the Authors know only one language Question: how to filter the select-list with only those Authors that use the language of the Book if I want to associate correctly the Authors with the Books based on the language? Thank you in advance for your help

Hello!For our organization, I'm working on a view/interface to track changes to lists of content over time. We "merchandise" our content for users in sequential order; e.g. Row 1 of content contains Title A in Position 1, Title B in Position 2, etc... Each of our titles has a custom numerical ID, e.g. 10339894. We frequently make changes to the order of titles in each list, based on user engagement with each piece of content. I'm looking for a way to build an interface or view that will easily track these changes over time. It also has to serve a dual purpose and be easily updatable – ideally, members of our organization could simply drop in the new order of titles in the existing table, date them, and be able to compare them to past iterations. As such, I'd like all permutations of titles and lists in one easy-to-wield table.For now I've set up the records and fields as such. The list of Titles 1 –10 from 4/1/2023 includes all the same titles as the list from 4/2, but the ti

I need unique lookup values. This can only be done using a rollup field, which removes formatting. I need unique values but retained formatting.Lookup field: Contains duplicatesRollup field: No formattingWhat I need: Lookup field w/ duplicates removed

We are driving to develop a new base specifically for our marketing team that is strictly for photos/attachments relating to records in our main base . Our current idea is to have a synced base that has a form where content can be uploaded, creating a new record in the synced base and then linking to the record from our main base. The only issue is that Airtable says theres a 1TB limit to attachments. Does anyone have any experience with navigating around this limit or is there a better solution within Airtable or outside of Airtable?Thank you!

Hi, I'm building a simple CRM for a dog walker who offers walks in 10-packs. I'm getting confused with how to track these 10-packs.My first thought was to create a Walks table with 10 columns (Walk1, Walk2, ..., Walk10) and the date of each walk would be populated as it happens and there would be a formula field to count how many of those columns had been populated so we know how many walks have been completed. But the dog walker herself is not very techy, and to avoid her having to go into the base, I'd like if she could use a form to simply select the dog's name and write in the date of the walk. I have an Owners table and a Dogs table, and I know how to create a form where she can select which dog it is from a drop-down, but I'm getting stuck with where/how the walk dates should be stored. I appreciate any tips, thanks in advance!

Hi everyone,Background:I'm in the process of creating a base which is to be used by our company and an external company to share information and update the status of job packs for solar installations.ScenarioI have a single select field called "Job Pack Review Status" which contains the properties "Awaiting Review", "NMI" and "Approved". I want to keep track of the time when the external company changes the status to either "NMI" or "Approved" by logging a time stamp. However, there are scenarios where if the job pack may be rejected (NMI) and then resubmitted after being updated. In this instance the status would change back to Awaiting review before the external company makes an update. In this scenario I'd like to keep a second timestamp when the property is updated for the second time.  QuestionIs it possible to log multiple time-stamps in separate columns based on the status of a single select field changing multiple times, or should we be splitting this into a separate

I am trying to set up a database of past video shoots, including who worked on them and what position they worked as. I have a table of people, a table of positions (director, cinematographer, producer, audio, makeup, etc), and a table of projects. The issue I'm running into is that our team often juggles positions, so John may be the director one day, and producer the next. Sue may be doing makeup, and then audio another day. (I admit it's chaotic and we're working to nail down positions... Part of why I specified that this is a database of past video shoots!)So, simply linking the people and projects tables doesn't work, because that doesn't say what position each person worked as. I could add individual fields to the projects table for each position and select the director, the producer, the audio tech, etc, but that seems clunky and would make it hard to simply view a list of who was on the shoot.The solution I've found is to create another table that simply links co

Is it possible to create a link/shortcut on the iPhone desktop to a specific table? This would save time as two steps become obsolete: A) scrolling down for the right table once the Airtable App has been clicked. B) Clicking On the Table

My goal is to combine 2 data tables into one, and then get a single output sum value for each "agent" within the respective table. Right now, when I combine the tables and syncing, I am getting limited or no data to transfer across. The goal would be to have agents from each agency on one table, and then that table can do a weekly or monthly sum total for each field. Here I have a demo agency and demo agency copy with everyone2 for differentiation. I am open to ideas and options.Just feeling like I am trying to drive a nail with a screwdriver on this one. 

We are trying to determine if we can use Airtable to help with our perfume formula creations. Right now, we use one spreadsheet for each formula experiment. As we look at how to structure it in Airtable, we have thought that each experiment would be a new table, which would allow us to change and adjust the records for the parts per thousand [Inital Amount] for each ingredient. We are including an image of the table to help illustrate the idea. My question is whether this makes sense as a way of working with Airtable. Should each experiment be its own table or can this be done with each experiment being one field? Any insights you may have will be much appreciated. 

I am building a new base for my company's Inspectional department to help the coordinators input and track historical, ongoing, and schedule inspections for our housing agency's low-income housing vouchers.We are tracking a combination of inspectional protocols: Move-In - When a person moves into a new unitAnnual - The yearly inspection for an ongoing participantSpecial inspections. I broke it down into five components (tables) to reflect the relational data that I want to connect with bullets that represent the fieldsParticipant (Voucher holder):  Last NameFirst NameHousehold IDLanguage PreferencePhone Number EmailProperty OwnerOwner NameOwner IDOwner PhoneOwner EmailUnitsStreetCityZIP Code# of BedroomsType (i.e., Low-Rise, High-Rise, Townhouse, etc)Year BuiltInspectionsProtocol (Annual, Move-In, Special)Requested DateScheduled DateOutcome (Pass, Fail, Reschedule, Cancelled, etc)Inspectional Report Attachment fieldInspectorsInspectors&

Hello,I am new!  Been watching and reading lots of tutorials but I just can't wrap my head around this one... I am a flower farmer and I deliver to a set of customers twice a month.  They are not always the same day.  Last year, I looked at everyone's requests for the month, manually put it into a google calendar and manually emailed each customer each month.I have all my customers in a table, then I tried building out a 'tasks' table and using calendar view.  I see that each record is considered a 'task' and can have one date on the calendar.  If I enter each customer and give it a label of what delivery they are on, I can create one task per delivery, but that means I am entering each customer twice a month (see screen shot)- this seems like a lot of redundancy (and room for human error). There must be a better way to set this up!  I would love the help!!Once I get it set up, I'll automate it to email the customers their delivery dates for the month

Is there a way to completely lock a tab so certain people can't access it?  Example: I have 2 tabs for 2 separate clients. I need these 2 clients not to be able to access all tabs.

We're using a base to track actual work done on multi-project invoices, but the invoices from different vendors format the info differently - some tell us a percentage of the time worked spent on each project, while others tell us $ amount subtotals by project. I have a table recording the actuals from each invoice, which includes a "Project Percent" field and a "Project amount" field, and I can enter the info on each invoice in either field and leave the other blank, but is there any way to have the populated field do the math against the invoice total to automatically fill in the other field that's left blank? I can't see any way around the problem that having the fields update one another reflexively would cause a circular logic error. Anyone have any ideas on how I can automate filling in percentage when I have $ amount, and fill in $ amount when I have percentage? 

Hi All,I am hoping there is a way to get some custom code written that can be inserted into Airtable to do the following.In grid view, the rows would be tasks, the columns would be clients. The cells would have a stop/play button and show how much time is recorded against that task/client.I have looked at the time tracker extension but I don't think it can do this.Is it possible to get someone to program this for me? Or is this too crazy of a request!?Thank you!

TL;DR: I've come up with a Rube Goldberg machine of a base. Is there a better way to organise this?  I'm managing a small school. I'm using Airtable for organisation, Mailerlite for emailing, Zapier to connect the two, and Fillout for sign-up forms. Probably this doesn't count as complex for most of you wizards, but I'm having a hard time finding an efficient workflow!Currently, I've got this going:A form table (Fillout integrates with Airtable and links to this table). Each record is a form submission, so some records may reflect the same student, perhaps returning for an advanced course. An Airtable automation checks if the course a student wants to join is full, and if it is full, updates the record to join a waiting list instead. Zapier checks a view here to add or remove students from the corresponding group on Mailerlite.A courses table, and a Mailerlite group table. Each course is connected to a Mailerlite group, but not every Mailerlite group is connected to a course.

Is it possible to export a multiple select list in one field into a separate table? For example, I have a field in one table that is a Multiple Select field of Categories. I want take that list of Category options and export that list (i.e. each option as its own record) into a separate Table so I can further work with that data. Is this possible? Thank you in advance for any ideas!

Hi all,For a table as shown above, where only field "item nu" and "Scale" have distinct values for each row while other fields share the same information, how can I automatically fill in the other fields with the common information as shown below? I understand that I can select and drag, but when it's a large table imported from google sheet, is there anyway to automate this?Another question is, if I want to keep one row for each SKU which will put multiple item nu/Scale in one cell, is there anyway to still keep the one-to-one connection between item nu and Scale?Thank you all in advance!  

Hi all, I'm creating a form for volunteers to submit hours. I'd like to build a form that asks if they are new:if no find their information already submitted (name, email) and then let them submit hoursif yes enter in their information and then let them submit hoursI know how to do #1, how could I do #2 allowing them to enter their new information?Thanks!

I am trying to get a sum total of all the hours, demos... Where they can be displayed in an isolated field or additional table. I have tried roll-up and look-up fields into another table with no luck.  

Hi there community,I've been using Airtable for 6-8 months now, mainly as a way to keep track of material prices for a prefabricated home manufacturing operation.  Purchase orders and requests for quotes are entered into the system and a cascading set of tables with increasing levels of specificity allow me to view material prices by something as refined as a supplier SKU and something as broad as "dimensional lumber" - by ft2, bd ft, ln ft, or whatever other metric I want to have.  All that to say that the structure is pretty well built out and working quite well for me, but the more I build it out the more I am intimated by changes like the one I want to make (though I do know that I can duplicate a base to play around there and not risk losing key relationships in the data).We're looking at more heavily integrating this directly with the design software we use (Cadwork), and I've realized that the mechanism by which I've developed my Product IDs - a formula field that comb

Hey,I have a video uploading bug since some days.To be clear, we created an editorial calendar at work and when we try to upload videos, it takes soooooo long to be done until it finally does not work.Is it possible that we uploaded to many videos ?Do you ever met this problem ?Thank you for your awnser. 

Hello AllI have a question trying to make sure I am thinking correctly about my data. I have drivers that complete stops every day for almost all the same stores. So in a week, they can visit the same store 2 a week. I want to use airtable to organize the data and do formulas so that I will calculate the Gross, and Net for each route.So here is my question:I am thinking about having a table that is for Stores (customers), Then having a table is for deliveries.The store's table will have the following columnsStore namezip codeThen the Delivery table will have the following ColumnStore nameZip codeWeightrouteDate completedrateWeight RateTotalSo every day when the routes are created in google sheets. I will use Make to bring in the new stops of the day to add to the database. I would add these to the delivery table. I am thinking since it is always the same delivery each week that I would have a store table so that i am not adding redundant records but can use the store table to link the

Hi. I'm trying to figure out how to use a Lookup Field to update another record in the same table. This is a simplified version of the workflow to illustrate what I'm trying to do:I've got a number of records, called "Sequences." I need to define the relationship between them, and track which one comes next and which one comes before. In the image above, those relationship are defined manually. In the below image, I've replaced the manual versions with Lookups:What I'm seeking to do is this: when I specify the record for the Next Sequence, have that Sequence's record automatically update it's Previous Sequence field with the corresponding record. For example in the below image, in record Sequence 4, when setting Next Sequence to 5 - I'd like for the record Sequence 5 to automatically update the Previous Sequence field with the record Sequence 4.  Is this even remotely possible using some configuration of Lookup Fields? Or automation? I'm at a loss.  Thanks

I've got 3 tables - 1) Athlete, 2) Athlete Races and 3) Athlete Weekly Training Score. 1 is linked to 2 and 3, but 2 and 3 aren't linked. 3 is updated every week, with a new entry (score) per athlete each week.For any relevant entries in 2) (i.e. where the race date matches the date of their training score), I want to add the training score (from 3) into their race record (2)Is this possible with lookups? Or would it need to be an automation? I've tried both but can't quite get to the answer.Thanks in advance!