Base Design

I have a table that uses a form to enter meeting information including who was there (linked field to another table). If I need to add new people to the people table through the meeting form, is there a way to do that?

Using Airtable to do staffing plans. Basically we have [Projects] which have [Phases], which in turn have [Staffing Needs] which [People] can then be assigned to ([Assignments]). For reasons, the duration of a Phase can vary from a month up to a year. This means for some projects a single person may be have 12 separate assignments -- this allows us to have the specific workload/allocation someone is putting towards an assignment vary month over month (e.g. John is working on Project Airtable with 10% of his time in January, 15% in March, 5% in April, etc.) A critical interface is a Project view where we can look at an individual project and see all the people working on it. I have been able to do this using Timeline views easily, and also with a bit of regex magic to select a project and a specific month and get a list of individuals and their allocation for that one month. But what I really want is a list/grid view that is each person who will work at the project at all and list them

Hi, I’m trying to update our CRM’s product listing with upgradeable pricing. The current structure is simple, one record per product, with price as one of the fields. Customer orders are directly linked to products sold. Now we need to update prices. The challenge becomes that if we just update the existing products’ prices, historical data such as value of sold product would change, and any reports would change totally. I have seen in similar systems that products may have Valid From and Valid To fields for prices. Or perhaps for the whole product record, I’m not sure. Testing this concept I’m able to build a logic that tests if a product price is valid TODAY. I guess I could duplicate the whole price list, and use some “Valid today?” formula to determine which product to link to an order. But this would mean soon having a lot of rows in the table, depending on the frequency of updates. So I tried to place “price validity” in an own linked table, with just name, price, valid from and

Sorry for such a basic question but I'm having trouble and getting this figured out. We have an online educational community and I'm hoping Airtable will let me have a better view of our community and allow me to automate certain tasks. I have data in different Bases from different sources: Learnworlds Some automated data that I used a Zap to show new user registrations (New LW Users base) Some static data of enrolled users that I download on occasion (the new user registration Zap does not provide much information, but, gives me an idea of what new registrations there are and what needs to be manually imported) (LW Users Uploads base) Stripe Automated webhook through Make that pulls in new subscribers (Subscriptions (Stripe) base) Google Sheet Base We have an onboarding survey that collects information. Compliance with filling out the survey isn't perfect so I'm looking fwd to using an automation within Airtable to trigger a reminder email. (Onboarding Survey base). My challenge is to

Hi there, Is there a way for us to use a custom script to trigger the Data Extraction extension? I understand we could utilise .csv export, but this doesn't enable to only export specific information, but the whole table. Many thanks, Thomas

I need to enter a record with additional spaces in a text string of a column (single line text) . Whenever I add the text string ‘a b’, the system sets the text string to ‘a b’. How can I prevent that spaces are being removed. Thanks Jan

Good afternoon (UK). I’ve just signed up for a year of Pro. I am surveyor dealing with commercial property and much of work overlaps with that of a lawyer. I’m not new to database design, having been using Filemaker for years (but only in flat form, not relational). Currently I use Clio (law practice but I’m finding it slows me up) and a combination of Devonthink Pro 3 and Scrivener for my law library. I am planning on using AirTable for my law library and for task management (client contacts, etc, property info, etc. I have added a couple of templates to get a rough idea. I have 2 questions. Would it be better to have a separate base for my law library or does it matter if one base contains dozens of tables? Where a field is for a person’s name, is it better to have two fields, one for first name, the other for surname, or one field only. tia

My son has just had major surgery and is now home to recover after a very close call and 2 weeks in hospital. He is on a heavy medication regime and I need to do blood pressure, oxygen levels and heart rate recordings. Wondering where to start with a base where I can just go to one section to fill in what I do at any one time. Such as 7.30am, Med 1 + Med 3 + Oxygen level1.30pm, Med 2 + Med 4 + Blood Pressure reading And then have it all show up for easy access for the doctors. I have tried a few options but keep getting a little lost, I am not new to airtable, and use it for many things, but my current state is just making it hard for me to think where to start.

Hey everyone! I have the following challenge in airtable: I have 3 bases and tables: Catalog: Products, Categories, Groups Inventory: Products (synced with the products table from Catalog), purchase orders, purchase order items Orders: Sales Orders, Sales Orders Items, Products (synced with the products table from Catalog) In inventory, In the table "Products" I'm calculating the available inventory based on the Purchase Order Items quantities in a column called "Available QTY", but my issue is: how can I add a column called "Sold QTY" which sums the product quantities from the table "Sales Order Items" from the base "Orders"? When I sync the sales order items into Inventory, the issue is that makes me sync also the Products table from Orders base. So I end up syncing 2 times the products table in the inventory base and the rollup doesn't work because each table is referencing different synced "Product" tables

Hi everyone, I'm working with the Kanban view in Airtable and wondering if there's a way to modify the tooltip that appears when hovering over a status or add a "Sub-Status" field to provide more details. Right now, I have stacked columns for different statuses, but I'd like to display more information without renaming them completely. Has anyone found a way to: Show a "Sub-Status" field in the Kanban view? Modify the tooltip that appears when hovering over a status? Add descriptions directly in the stacked columns? Would love to hear if anyone has a better approach! Thanks in advance!

Hi Airtable Community, I'm experiencing some challenges with RTL (Right-to-Left) text handling in my base, specifically when mixing Hebrew/Arabic with English content. I'd love to get some insights from the community on best practices and possible solutions. Current Issues: Text alignment becomes inconsistent when mixing RTL languages (Hebrew/Arabic) with English The reading flow is disrupted, making it uncomfortable to read and work with the data This affects both table views and interface elements Questions: Is there a way to set a default RTL alignment for specific fields or tables? Are there any known workarounds for handling mixed RTL/LTR content effectively? Does Airtable support RTL for automated emails and notifications? Use Case: I'm managing a project where we frequently need to input both Hebrew and English content. Currently, the mixed text appears jumbled and unclear, which impacts our team's efficiency and data readability. I've already tried: Using different field types

hi Airtable users! I have a question regarding custom selection of Lookup Field Values in Linked Records. I have 2 tables (A and B). I setup a Linked Field and then 2 lookup fields in table A. This pulls in a Group name Category names from B. Now in Table A, I'd like to manually choose a specific Categories (based on categories from the lookup field). The steps I'm trying: I choose a group (in the linked field), and then choose categories manually... but I can only see how to show ALL categories in the lookup field OR categories that meet certain conditions. But this is not what I want... I want to choose only specific categories, which vary for each record. There are no conditions for this. How would I do this? Maybe there is a formula? Please help! How can I choose specific values based on a lookup field? Thank you

In many other systems you have an "Edit" button. Until you click the "edit" button, the data is read only. Adding this basic feature would solve A LOT of problems using Airtable. Each and every grid (and maybe other views) should have the now famous Airtable slide switch: Locked or Unlocked. (A nice touch would be a green border around the entire page for unlocked, red for locked.) This would allowing sorting, grouping, filtering etc. and working with the data w/o accidentally changing the data, something that has happened to us more than once.

Does Airtable provide the access control, if we want to control read and write access at screen and components level?Means if there are 10 fields on one screen and we want to give edit access for only one field to one person and give edit access for all fields on the same screen to another person

Is there a way to wrap the text in a filed name?

I don't know if it is possible.. we know that on excel we can have live data and refresh the table to include the new data. And we know that we can link an excel file to airtable and export the data on it. So my question is can we create a dynamic airtable table that refresh every time I refresh the excel file? I don't know if it is something impossible.. Thank you🙏

I'm looking for a way to customize the Fields, and their order, that appear in an Expanded Record's preview cards for that Linked Field. It seems Random, or customizable? I know in a normal grid view, I can specify the Linked Record field to use a specific view, and set the order in that view...but that doesn't seem to affect the expanded record's preview card anyone have experience solving this?

Hello, I'm wondering if there's a workaround to import data into linked fields. For example, I'm importing monthly salary information to a data table and the employee name corresponds to the primary field of a different table. Airtable only imports the non-linked fields. Would it be possible to import the employee name as a different field then run a script to create the linked record ? Or any other ideas will be appreciated. Thanks, Mark

Hello, I manage two different teams - Team A & Team B. Both of these teams have their own separate base with their own projects. How I capture all of their projects into one grid table without having to do manual entry? I would like to have them sync together since their projects can associate with eachother.

I'm having a mental block on something, and I'm sure someone will point out the right way to do this, and I'll privately say "oh, of course", but for some reason the coffee and adderal hasn't kicked in yet.... I'm trying to make a member contact form that has a link to a specific person to populate an email table. I have two tables: Member - a list of people including status, name, email address etc... Email - a table that has all the email fields that I use an automation script that takes certain status values "Send" and sends those out and changes the status. I use this script method instead of the pure automation because I have several other scripts that generate emails from templates to send emails out. We essentially have a wiki page with a page for each users's profile (for example: <Jeff's profile >. I want to have a link that uses id=record_id() of a row on my members table, which ties to an individual. When they hit the link, it pulls up the name, member photo, and some contac

Hi there! We are trying to move our corporate budget tracking to Airtable. As an example, say we have $400 to spend, the sum of the rate would need to be subtracted from $400 ongoingly. Do you have any ideas on how to best do this without manually subtracting the sum from $400 every time?

Hi all! My team and I are using Airtable to store user research as we build out and iterate on different products within our org. One of our goals is creating a repository to reference research participants we've spoken with in the past to contact them more easily for future research. The goal of this base is two-fold: the first being a structured pool of participants to pull from, and the second is a collision map to make sure we're not pulling the same participant for several different projects and overloading them. Our project teams often aren't aware of who the other team is recruiting for research and this has happened a few times. In the participant repository base, my setup so far is 3 tabs, 1)Ongoing projects and their timelines, 2) Our staff members and 3)The participant database. I have a lookup field in the participant database tab that lists the projects a participant is involved with and another field with the status of those projects, whether they are active or inactive.

Our team has fallen deep into the airtable ocean! We love them and so do our clients... That said, we now have so many bases, tables, interfaces, etc. that it's getting difficult to remember where things are or who created what. I'm hoping that something already exists that will easily allow me to take and catalog all the various workspaces, bases, etc. easily without needing me to go into each one to create a new table(s) that have this information in it. If no extension or tool exists, perhaps someone could share a table structure they already use to maintain order in their chaos? I need to set up something quickly!

DATETIME_DIFF ( TODAY (), {Fecha de nacimiento} , "years" ) & " años, " & ( DATETIME_DIFF ( TODAY (), {Fecha de nacimiento} , "months" ) - DATETIME_DIFF ( TODAY (), {Fecha de nacimiento} , "years" ) * 12 ) & " meses" como hago para que en vez de contar hasta hoy, se cuente hasta una fecha exacta?

Hi, is there a way to colour the background of cells, or better whole columns? What I’m trying to do is categorize the columns into different sections in a large table. I guess it is not possible since the filter and sort features colour the background of the according columns. Is there some other way to categorize the columns? Many thanks in advance!