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Hi all - has anyone been able to bring a base back UNDER limit after going over? I’ve deleted over 10k records and emptied the trash without luck. So basically - we hit 50k records… got the “over limit” message. I went in and cleaned up some stuff - still “over limit”.

I tried posting this question yesterday but now I can't find the post so it looks like it didn't actually get created so I'm trying again.I've been tasked with creating an interface to our AirTable data using an API developed by Brightvine (Brightvine Data Link).  I can get back all the data using the API interface but I need to be able to pass in the last date the process ran on our end and get only those rows created since the last run date/time.  The BVDL gives me a place to enter URL parameters and I've tried using the "filterByFormula" option but I keep getting an invalid formula error.  The BVDL gives me access to the last run date/time in a couple of different formats when creating a parameter.Any suggestions will be greatly appreciated.Thanks,Ray Porter 

Hello, Our records number has exceeded the 1200 limit however we then deleted several hundred records but the records number doesn’t appear to have reduced and the account is still warning we are over the limit. Can anyone shed more light on this or ideally how to resolve it? We deleted the records and then emptied the trash but it hasn’t changed. Many thanks in advance

Hi,We're working on moving automation mail (Gmail) content from the automations themselves to a separate table, where other than admins can maintain text.In the mail content there may be markdown URLs with clickable "friendly names", e.g. [Book here](https://www.calendly.com). I copied the whole text from the automation to "Long text" fields with rich formatting enabled. This approach doesn't however produce markdown URLs, instead they print out the raw markdown syntax ('[Book here](https://www.calendly.com)').Remembering that using CONCATENATE formulas for URLs works in achieving the "friendly names" I tried chopping up the mail content, and using a summarising CONCATENATE field as input for the automation instead of a Long text field. This works, producing "friendly name" clickable URLs.However, we have URLs in various places in the content, so chopping these up becomes really tedious, if not impossible. A workaround is to have body content first with text telling the reader somethin

Hi all, I’ve been reading through a ton of different conversations about Airtable and recipe managers. and have found some amazing info on here. I’m currently a little blocked so maybe someone has more info on the following topic. Overall, I’m trying to create a database that has recipes where I can understand both the cost per recipe and the macronutrient breakdown for each recipe. Where I’m getting stuck is breaking down the nutritional values because some ingredients are in cups and others in tbsp. I’m trying to convert measures to grams but am having trouble connecting the conversion info to the recipe info. Generally my table is structured as follows: I have the following tabs within my doc Meals - it’s the meal planning tab Recipes - this is an overview of the recipes that feed into the meals tab Recipe Ingredients - this is where the recipes (in the recipe tab) get composed of all their ingredients Ingredients - this is a master list of different ingredients that cascade up

Hi allI've been working on SAP Integration Suite for connecting to airtable and perform CRUD operations. I've created a integration flow for PATCH request in my suite and wanted to test it through POSTMAN by hitting the endpoint of PATCH iflow. The issue here is that even though i'm sending my json payload in the format of airtable PATCH request postman is throwing 500 error.My table in airtableNote that EmpID is also Single Line Text hereBelow are my configurations of the integration flow i've created to perform a PATCH operation through POSTMAN.Json payload i'm sending through postman to suite{            "id": "rec6jjMo9lBFpfI62",            "fields": {                "Location": "India",                "EmpID": "4",                "Name": "Tester",                "D

I'm using a simple formula to calculate the due date difference between today and the project due date:WORKDAY_DIFF(TODAY(), {Due Date})-1Which works for anything due today and in the future, but does not calculate properly for past due things. If today is 11/19, something due 11/18 should be Past Due by -1, but it shows -3. Given that it works for current/future dates, what am I missing here for the past dates?   

Hi,In our CRM we have several different situations, where reminder mails should start going out to contacts. Many of these are chained so that if the contact doesn't respond (e.g. sign up again after an event they cancelled), there will be reminders 1, 2 and 3 with some days time in between.Originally I created these as separate automations, it was simple and easy to overview. The triggers were "When records match conditions", like this (simplified):Reminder 1 - When record match conditions: "status = cancelled"Reminder 2 - When record match conditions: "status = cancelled" + "when cancelled = is numbers of days ago 2"Reminder 3 - When record match conditions: "status = cancelled" + "when cancelled = is numbers of days ago 5"But having several of these situations split up into separate automations eat up a lot of the automations quota, so I tried to integrate reminders 1-3 into one automation. So I used just one trigger "When record match conditions: "status = cancelled"" to catch all

Hi all,I want to prioritise datasets in Airtable. For that I've created checkbox fields and a drop down field.I now want to create a formular field and add there a weighted text drop down menu by giving each text option a number. For the checkbox fields it's clear: If it's checked, then value1, if not, then value2:IF(logical, value1, value2) + IF(logical, value1, value2) +  But how can I add the weighted values from the drop down menu in the formular?For example IF option1, then 3, IF option2, then 2, IF option3, then 1, otherwise 0)IF(logical=1, 1, 0) + IF(logical=1, 3, IF({logical=2, 2)) In detail, this is the formular which is not working:IF({easy to implement?}=1, 3, IF({easy to implement?}=2, 2, IF({easy to implement?}=3, 1))), 0)nor doesIF({easy to implement?}=under 2h, 3, IF({easy to implement?}=up to 8h, 2, IF({easy to implement?}=a day, 1)

Hello I started exploring using Airtable native AI fields; I would like LLM to read and process an attachment documentin PDF but the relevant field {Attachment} seems not to be available in the prompt design. Is it possible in some ways or do I need to resort to using OpenAI APIs and scripting? Regards and Thanks !

Is there a sequential order when a new record is created through a Form view? Can you define/control the order?

I'm trying to make a small CRM. Two of the main datatypes are Contact and Company. Clients work for Companies. When I get a new lead, I enter the Contact's information. When I do that, I'd also like to be able to create a record for their company if it isn't already in the Company table. So, bottom line, I should be able to either select a company, or type in the company's name and have it create a new record in the Company Table.I've created a simple interface to create a new contact, but as I understand it, interfaces only insert into one table. Is there any way around this? I thought about trying to add an automation, but it seems like the interface templates for adding new rows to a table don't support what I'm trying to do.

Hi everyone! I have a follow up survey that we send to customers via Airtable form. No prefilled info, pretty simple rating, feedback, and customer email to be filled out. Here's the kicker - we got a response back, and the customer entered @gmail.con instead of @gmail.com. The problem is, I have several follow on automations that are dependent on that email field to match it to the original survey request and then update both records accordingly, notify the user, etc. I already have modifiers on my other automations that corrects any caps to all lowercase, trim, etc to ensure the data is clean and matches. I considered using the "length" modifier, but considering I have no way of knowing how long any given customer's email address will be, that's not really an option. Now, I know I COULD just manually correct the email address, but I don't want to do that every time, and that also effectively avoids the trigger for one of my automations, "when form is received" do

I know airtable doesn't have the ability to do this, but I wonder if anyone here has a clever solution.For context, we're a non-profit vege farm. A few of the things we keep records on need many records created at the same time. For example, when I seed trays of 15 different crops in the nursery, or I sow a cover crop into a bed (sometimes 10+ species). Each crop in either of those instances has unique data stored against it - Date, quantity, etc.We need to be able to do this on mobile, as we're in the field, and unfortunately the table view of airtable isn't very easy to do this on mobile. And unfortunately having to submit a form 15 different times is confusing and time consuming. The ideal solution would be a form that could collect all data against each instance, but airtable doesn't allow that.Does anyone have any ideas to help with this workflow? I have seen on2air, but unfortunately as a non-profit, spending more and more $ on record collection is really real

Hi,As the subject line states, I am looking for a function within airtable forms that can allow me to change the available inputs based on the condition of a previous answer.The purpose of this, is to submit an attendance form of such.I am using a table consolidate all of the different departments as an individual record, and within that record, each employee is linked to their respective department.My intent is to use the form to submit a list of attendees, based on which department is involved.For example, I had a meeting today with Marketing, Finance, and Operations.On the form, there will be a linking field, where I input these three departments.Then I have an Attendee field, where I can link the individual attendees, based on the above selected departments.Is this possible? Is there a way around this?

Hello Airtable world,I need help with a formula. I have a look up field with many options. All of these options share the same data for some field e.g. Pick Up Location.In this case, I have 1 record with 2 options (lookup field) and the look up field extracts: Montreal, Montreal.Is there a formula I can use to only keep what is before the first comma when working stringsThis is an example of what I am trying to achieveThank you in advanceMatt 

I've been scouring this forum for an answer to a variant of "Convert String to Duration" but alas, no simple answers uncovered!In my case, I have a text field that contains duration as as string such as, "1:30:00."I need this to now be a field that is either a number (1.5), or an actual Duration type field.DATEADD(), DATETIME_PARSE(), DATETIME_FORMAT(), etc. formulas return errors and cannot format this particular representation of time as a string.What incantation of formula language is required for Airtable to do this so I can use this data? Thanks!

I have a weird one: How would I even begin to convert a column that contains duration data formatted as a string like this? I want the final conversion to be a decimal number, but none of the standard DATETIME() type formulas can make sense of it. Help!

In order to keep costs down at our nonprofit, I have it set up so only a few people have paid editing access in Airtable - the rest have read-only access to an interface. They have the ability to create/update/delete individual records with interface buttons that open surveys in Fillout, which is slightly clunky but far better than previous alternatives. I've run into a situation where I'd like to make it easier - our list of contacts. It's huge, and things are constantly out of date, and I am DESPERATE to make sure keeping it updated doesn't become my job. I already have a record review page in the interface so I could add a button to go to survey to update that information, it just feels like there will often be batch updates (everyone at this org got new emails or something) where it would be a lot more convenient to have it feel like a spreadsheet. The more I type, the more I think I should just add an update button here too and it'll be fine, but I'm interested to k

Hi! I'm looking for an alternate way to display records that are grouped by a "multiple select" field.  As an example, I have records of food items and am grouping by the Food Type field with tags Fruits, Veggies, Carbs, Berries, etc. Some records, such as Cherry will be tagged both "Fruits" and "Berries."  As it displays now, Cherry will be grouped in its own area of both Fruits and Berries rather than showing up in the individual Fruits group and the Berries group.  I realize that having Cherry show up in both groups would mean the single record is displayed twice, so perhaps there's an alternate way of grouping records where the group will show all records with a given tag? I'd love to come up with a solution for this, because it gets pretty cumbersome to sift through many annoying "groups" where multiple tags are used. I just want to see ALL the records with that tag, regardless of any other tags those records may have!

For my interface I want a grid view meant for people within my organization with all the fields visible and I want another view of said interface meant for external organizations that only show some of the fields.How do i go about this?

We manage a vehicle fleet and to make it easy for non-technical staff to add vehicles, I have created simplified interface forms with just the necessary fields (and some optional ones). This is great for adding one at a time, however often we will be adding multiple of the same vehicle. being comfortable with large sets of data myself, it's easy enough to just duplicate the record mulitple times in a grid view, however for users not comfortable with a grid view, is there a way for me to add a dropdown or number field or something to my interface form that will create a number of duplicates equal to the number provided in the dropdown/number field? Or is there another simple way to generate duplicate records? Thanks for any help in advance!

Hi! We've created a base with a tab for each project (e.g., Project 1, Project 2, etc.), and within each project, we need to view (in the interface) the payments made, sorted by year. To manage this, we've created a column for each year within the base. However, this setup makes all years visible across all projects, which is not ideal since each project has a different timeline. For example, if Project 1 runs from 2022 to 2025, I would want to see only those years on that project's page, and not years that apply to other projects (like a project spanning 2008 to 2025).In the interfaces, we have different tabs for different projects (e.g., charity projects), but currently, we don't have the option to filter the years so that only relevant years show on each project’s page. Is there a way to display different years per project within the interface, rather than having all the same years appear across all pages?Thank you! 

Hello!I'm looking to have a daily email automation run with a list of Found Records. I'd like the subject line of the email to have the current date. I see that I can add in a List of the Dates for the Found Records, but...it will show the date for EVERY record, rather than just one instance. Is there a way to suppress that to only the first instance of the date so that my subject line doesn't read "Daily Attendance Log DATE DATE DATE"?Thanks in advance for any help! 

Hi there -  I am attempting to track contract breach status (pending, resolved, or n/a) depending on the source of the breach and whether there is a specific response date. My formula will be 5 if statements, of which 4 are also if/and. I've been able to add the first two successfully but when I try to add the third, nothing happens. Any help would be most appreciated! Thank you in advance! If source of breach = avoidable loss, “n/a- avoidable loss”If source of breach = notice of agreement & noa received date >1, resolved otherwise pendingIf source of breach = repayment overdue & resolution date >1, resolved otherwise pendingIf source of breach = ownership transfers & resolution date >1, resolved otherwise pendingIf source of breach = miscellaneous >1, resolved otherwise pendingIF({Source of Breach}="Avoidable Loss","n/a",IF(AND({Source of Breach}="Notice of Agreement",{NOA Received Date}>"1"),"Resol